Award

Pan Ayrshire Agreement for the provision of Occupational Health Services to employees

NORTH AYRSHIRE COUNCIL

This public procurement record has 3 releases in its history.

Award

12 Aug 2019 at 00:00

Tender

17 Jan 2019 at 00:00

Planning

26 Nov 2018 at 00:00

Summary of the contracting process

The procurement process initiated by North Ayrshire Council involves the "Pan Ayrshire Agreement for the provision of Occupational Health Services to employees". This process encompasses multiple councils, including East and South Ayrshire, and falls under the services category. The tender is in the award stage, with the contract value amounting to approximately £3,535,493. The resultant contract, effective from 12th August 2019, has an initial term of three years, which may be extended by up to 24 months based on performance. Key contact for inquiries is available through North Ayrshire Council's procurement office via email at procurement@north-ayrshire.gov.uk.

This tender presents significant opportunities for businesses specialising in occupational health and welfare services, particularly those equipped to handle multiple council contracts. Companies meeting the requirements, which include membership in the Faculty of Occupational Medicine and holding ISO 9001 certification, will be well-positioned to compete. This contract not only allows for potential revenue growth but also fosters community engagement through the provision of several work placements and educational initiatives linked to health and safety standards in the workplace.

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Notice Title

Pan Ayrshire Agreement for the provision of Occupational Health Services to employees

Notice Description

North Ayrshire Council is currently inviting tenders from suitably qualified companies for the provision of an Occupational Health and Welfare Service for the 3 Ayrshire Councils. For the implementation and management on behalf of North Ayrshire Council, East Ayrshire Council and South Ayrshire Council of Occupational Health and Welfare Service. The Councils require a Contractor to provide a complete service.

Lot Information

Lot 1 North Ayrshire Council

North Ayrshire Council is currently inviting tenders from suitably qualified companies for the provision of an Occupational Health and Welfare Service for the 3 Ayrshire Councils. For the implementation and management on behalf of North Ayrshire Council, East Ayrshire Council and South Ayrshire Council of Occupational Health and Welfare Service. The Councils require a Contractor to provide a complete service. The minimum requirements for this tender on each lot are that bidders are members of the Faculty of Occupational medicine (Or equivalent) and hold and ISO 9001 certification. Turnover requirements for each respective lots are as follows: LOT 1 North Ayrshire Council- 825,000 GBP (General and Specific in the business are covered in the contract notice) Insurance requirements- Employer's (Compulsory) Liability Insurance = 10,000,000 GBP, Public Liability Insurance = 5,000,000 GBP, Professional Indemnity/Medical malpractice Insurance = 5,000,000 GBP The resultant contract will be for a period of 3 years commencing 12/8/2019 with the option to extend by up to 24 months dependant on satisfactory performance. The contract will be awarded and implementation will begin in May

Options: Days or number of hours provided by staff currently employed to provide the service. Types of services required in line with legislation required to be adhered to by the contracting authorities. Changes in locations from which the service is to be provided. Addition of administration for North and East Ayrshire Councils. Addition of digital filing system or other digital services that may be required through the course of the contract.

Renewal: Up to 24 months extension based on satisfactory performance

Lot 2 East Ayrshire Council

North Ayrshire Council is currently inviting tenders from suitably qualified companies for the provision of an Occupational Health and Welfare Service for the 3 Ayrshire Councils. For the implementation and management on behalf of North Ayrshire Council, East Ayrshire Council and South Ayrshire Council of Occupational Health and Welfare Service. The Councils require a Contractor to provide a complete service. The minimum requirements for this tender on each lot are that bidders are members of the Faculty of Occupational medicine (Or equivalent) and hold and ISO 9001 certification. Turnover requirements as follows: Lot 2 East Ayrshire Council- 233,322 GBP (General and Specific in the business are covered in the contract notice Insurance requirements- Employer's (Compulsory) Liability Insurance = 10,000,000 GBP, Public Liability Insurance = 5,000,000 GBP, Professional Indemnity/Medical malpractice Insurance = 5,000,000 GBP The resultant contract will be for a period of 3 years commencing 12/8/2019 with the option to extend by up to 24 months dependant on satisfactory performance. The contract will be awarded and implementation will begin in May

Options: Days or number of hours provided by staff currently employed to provide the service. Types of services required in line with legislation required to be adhered to by the contracting authorities. Changes in locations from which the service is to be provided. Addition of administration for North and East Ayrshire Councils. Addition of digital filing system or other digital services that may be required through the course of the contract.

Renewal: Up to 24 months based on satisfactory performance

Lot 3 South Ayrshire Council

North Ayrshire Council is currently inviting tenders from suitably qualified companies for the provision of an Occupational Health and Welfare Service for the 3 Ayrshire Councils. For the implementation and management on behalf of North Ayrshire Council, East Ayrshire Council and South Ayrshire Council of Occupational Health and Welfare Service. The Councils require a Contractor to provide a complete service. The minimum requirements for this tender on each lot are that bidders are members of the Faculty of Occupational medicine (Or equivalent) and hold and ISO 9001 certification. Turnover requirements as follows: Lot 3 South Ayrshire Council- 1,389,600 GBP (General and Specific in the business are covered in the contract notice Insurance requirements- Employer's (Compulsory) Liability Insurance = 10,000,000 GBP, Public Liability Insurance = 5,000,000 GBP, Professional Indemnity/Medical malpractice Insurance = 5,000,000 GBP The resultant contract will be for a period of 3 years commencing 12/8/2019 with the option to extend by up to 24 months dependant on satisfactory performance. The contract will be awarded and implementation will begin in May

Options: Days or number of hours provided by staff currently employed to provide the service. Types of services required in line with legislation required to be adhered to by the contracting authorities. Changes in locations from which the service is to be provided. Addition of administration for North and East Ayrshire Councils. Addition of digital filing system or other digital services that may be required through the course of the contract.

Renewal: Up to 24 months based on satisfactory performance

Lot 4 North Ayrshire Council, East Ayrshire Council and South Ayrshire Council combined lot

North Ayrshire Council is currently inviting tenders from suitably qualified companies for the provision of an Occupational Health and Welfare Service for the 3 Ayrshire Councils. For the implementation and management on behalf of North Ayrshire Council, East Ayrshire Council and South Ayrshire Council of Occupational Health and Welfare Service. The Councils require a Contractor to provide a complete service. The minimum requirements for this tender on each lot are that bidders are members of the Faculty of Occupational medicine (Or equivalent) and hold and ISO 9001 certification. Turnover requirements for each respective lots are as follows: Lot 4 All Councils- 1,336,242 GBP (General and Specific in the business are covered in the contract notice Insurance requirements- Employer's (Compulsory) Liability Insurance = 10,000,000 GBP, Public Liability Insurance = 5,000,000 GBP, Professional Indemnity/Medical malpractice Insurance = 5,000,000 GBP The resultant contract will be for a period of 3 years commencing 12/8/2019 with the option to extend by up to 24 months dependant on satisfactory performance. The contract will be awarded and implementation will begin in May

Options: Days or number of hours provided by staff currently employed to provide the service. Types of services required in line with legislation required to be adhered to by the contracting authorities. Changes in locations from which the service is to be provided (included as an option within the commercial envelope) Addition of administration for North and East Ayrshire Councils. Addition of digital filing system or other digital services that may be required through the course of the contract.

Renewal: Up to 24 months dependant on satisfactory performance

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000565652
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG363127
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services


CPV Codes

85147000 - Company health services

Notice Value(s)

Tender Value
£3,340,605 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,535,493 £1M-£10M

Notice Dates

Publication Date
12 Aug 20196 years ago
Submission Deadline
15 Feb 2019Expired
Future Notice Date
14 Jan 2019Expired
Award Date
4 Jun 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Unsuccessful
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NORTH AYRSHIRE COUNCIL
Additional Buyers

EAST AYRSHIRE COUNCIL

SOUTH AYRSHIRE COUNCIL

Contact Name
Christopher Turner
Contact Email
christurner@north-ayrshire.gov.uk, procurement@east-ayrshire.gov.uk, procurement@north-ayrshire.gov.uk, procurement@south-ayrshire.gov.uk, zoe.wilson@east-ayrshire.gov.uk
Contact Phone
+44 1294310000, +44 1294324062, +44 1294324730, +44 1563576183, +44 3001230900

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire

Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

WORKING ON WELLBEING TRADING AS OPTIMA HEALTH

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV338432&idx=1
    28th November 2018 - Description of required service, minimum requirements and contractor information session
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338432
    Pan Ayrshire Agreement for the provision of Occupational Health Services to employees - The role of the Occupational Health and Welfare Services Provider (the Service Provider) is to provide the 3 Ayrshire Councils with an Occupational Health and Welfare Service that allows the participating Council to meet its statutory requirements in relation to work-related ill-health and also addresses other health related activities as identified The Service Provider will advise each of the 3 Ayrshire Councils regarding its obligations under the provisions of Health and Safety at Work etc. Act 1974; the Management of Health and Safety at Work Regulations 1999 and other statutory provisions relevant to the Councils' activities. The Service Provider will provide each of the 3 Ayrshire Councils with Occupational Health support in the management of employee sickness absence. The Service Provider will ensure that all information is maintained in a confidential manner compliant with the relevant statutes.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN342470
    Pan Ayrshire Agreement for the provision of Occupational Health Services to employees - North Ayrshire Council is currently inviting tenders from suitably qualified companies for the provision of an Occupational Health and Welfare Service for the 3 Ayrshire Councils. For the implementation and management on behalf of North Ayrshire Council, East Ayrshire Council and South Ayrshire Council of Occupational Health and Welfare Service. The Councils require a Contractor to provide a complete service.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG363127
    Pan Ayrshire Agreement for the provision of Occupational Health Services to employees - North Ayrshire Council is currently inviting tenders from suitably qualified companies for the provision of an Occupational Health and Welfare Service for the 3 Ayrshire Councils. For the implementation and management on behalf of North Ayrshire Council, East Ayrshire Council and South Ayrshire Council of Occupational Health and Welfare Service. The Councils require a Contractor to provide a complete service.

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                "title": "Lot 2 East Ayrshire Council",
                "description": "North Ayrshire Council is currently inviting tenders from suitably qualified companies for the provision of an Occupational Health and Welfare Service for the 3 Ayrshire Councils. For the implementation and management on behalf of North Ayrshire Council, East Ayrshire Council and South Ayrshire Council of Occupational Health and Welfare Service. The Councils require a Contractor to provide a complete service. The minimum requirements for this tender on each lot are that bidders are members of the Faculty of Occupational medicine (Or equivalent) and hold and ISO 9001 certification. Turnover requirements as follows: Lot 2 East Ayrshire Council- 233,322 GBP (General and Specific in the business are covered in the contract notice Insurance requirements- Employer's (Compulsory) Liability Insurance = 10,000,000 GBP, Public Liability Insurance = 5,000,000 GBP, Professional Indemnity/Medical malpractice Insurance = 5,000,000 GBP The resultant contract will be for a period of 3 years commencing 12/8/2019 with the option to extend by up to 24 months dependant on satisfactory performance. The contract will be awarded and implementation will begin in May",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "options": {
                    "description": "Days or number of hours provided by staff currently employed to provide the service. Types of services required in line with legislation required to be adhered to by the contracting authorities. Changes in locations from which the service is to be provided. Addition of administration for North and East Ayrshire Councils. Addition of digital filing system or other digital services that may be required through the course of the contract."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to 24 months based on satisfactory performance"
                }
            },
            {
                "id": "3",
                "title": "Lot 3 South Ayrshire Council",
                "description": "North Ayrshire Council is currently inviting tenders from suitably qualified companies for the provision of an Occupational Health and Welfare Service for the 3 Ayrshire Councils. For the implementation and management on behalf of North Ayrshire Council, East Ayrshire Council and South Ayrshire Council of Occupational Health and Welfare Service. The Councils require a Contractor to provide a complete service. The minimum requirements for this tender on each lot are that bidders are members of the Faculty of Occupational medicine (Or equivalent) and hold and ISO 9001 certification. Turnover requirements as follows: Lot 3 South Ayrshire Council- 1,389,600 GBP (General and Specific in the business are covered in the contract notice Insurance requirements- Employer's (Compulsory) Liability Insurance = 10,000,000 GBP, Public Liability Insurance = 5,000,000 GBP, Professional Indemnity/Medical malpractice Insurance = 5,000,000 GBP The resultant contract will be for a period of 3 years commencing 12/8/2019 with the option to extend by up to 24 months dependant on satisfactory performance. The contract will be awarded and implementation will begin in May",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "options": {
                    "description": "Days or number of hours provided by staff currently employed to provide the service. Types of services required in line with legislation required to be adhered to by the contracting authorities. Changes in locations from which the service is to be provided. Addition of administration for North and East Ayrshire Councils. Addition of digital filing system or other digital services that may be required through the course of the contract."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to 24 months based on satisfactory performance"
                }
            },
            {
                "id": "4",
                "title": "Lot 4 North Ayrshire Council, East Ayrshire Council and South Ayrshire Council combined lot",
                "description": "North Ayrshire Council is currently inviting tenders from suitably qualified companies for the provision of an Occupational Health and Welfare Service for the 3 Ayrshire Councils. For the implementation and management on behalf of North Ayrshire Council, East Ayrshire Council and South Ayrshire Council of Occupational Health and Welfare Service. The Councils require a Contractor to provide a complete service. The minimum requirements for this tender on each lot are that bidders are members of the Faculty of Occupational medicine (Or equivalent) and hold and ISO 9001 certification. Turnover requirements for each respective lots are as follows: Lot 4 All Councils- 1,336,242 GBP (General and Specific in the business are covered in the contract notice Insurance requirements- Employer's (Compulsory) Liability Insurance = 10,000,000 GBP, Public Liability Insurance = 5,000,000 GBP, Professional Indemnity/Medical malpractice Insurance = 5,000,000 GBP The resultant contract will be for a period of 3 years commencing 12/8/2019 with the option to extend by up to 24 months dependant on satisfactory performance. The contract will be awarded and implementation will begin in May",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "options": {
                    "description": "Days or number of hours provided by staff currently employed to provide the service. Types of services required in line with legislation required to be adhered to by the contracting authorities. Changes in locations from which the service is to be provided (included as an option within the commercial envelope) Addition of administration for North and East Ayrshire Councils. Addition of digital filing system or other digital services that may be required through the course of the contract."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to 24 months dependant on satisfactory performance"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2019-01-14T00:00:00Z"
        },
        "classification": {
            "id": "85147000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "procurementMethodDetails": "Open procedure",
        "submissionMethod": [
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        ],
        "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-02-15T12:00:00Z"
        },
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        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2019-02-15T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "List and brief description of conditions: If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships."
                },
                {
                    "type": "economic",
                    "description": "List and brief description of selection criteria: LOT 1 North Ayrshire Council- 4,125,000 GBP (General and Specific in the business are covered in the contract notice) Lot 2 East Ayrshire Council- 1,166,610 GBP (General and Specific in the business are covered in the contract notice Lot 3 South Ayrshire Council- 1,389,600 GBP (General and Specific in the business are covered in the contract notice Lot 4 All Councils- 6,681,210 GBP (General and Specific in the business are covered in the contract notice Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: - Employer's (Compulsory) Liability Insurance = 10,000,000 GBP, Public Liability Insurance = 5,000,000 GBP, Professional Indemnity/Medical malpractice Insurance = 5,000,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "List and brief description of selection criteria: Bidders will be required to provide a minimum of 2 examples, within the last 3 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of this Contract Notice. The experience provided will be for projects of a similar value, size and scope. Unsatisfactory experience will result in a fail and exclusion from the tender process. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR 2. A quality management policy authorised by their Chief Executive or equivalent. Please see the ESPD Guidance documents in the Instruction to Tenderers document for full details."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 3
            }
        },
        "hasRecurrence": false,
        "coveredBy": [
            "GPA"
        ]
    },
    "language": "EN",
    "description": "(SC Ref:587857)",
    "links": [
        {
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            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000565652"
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    "noticetype": "OJEU - F3 - Contract Award Notice",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2019/S 014-028815"
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    ],
    "awards": [
        {
            "id": "NAC1119-1",
            "title": "Lot 4 North Ayrshire Council, East Ayrshire Council and South Ayrshire Council combined lot",
            "suppliers": [
                {
                    "id": "org-189",
                    "name": "Working on Wellbeing trading as Optima Health"
                }
            ],
            "relatedLots": [
                "4"
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        },
        {
            "id": "NAC1119-2",
            "title": "Lot 1 North Ayrshire Council",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful",
            "relatedLots": [
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        {
            "id": "NAC1119-3",
            "title": "Lot 2 East Ayrshire Council",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful",
            "relatedLots": [
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            ]
        },
        {
            "id": "NAC1119-4",
            "title": "Lot 3 South Ayrshire Council",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful",
            "relatedLots": [
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    "contracts": [
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            "status": "active",
            "value": {
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            "dateSigned": "2019-06-04T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
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            {
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                "value": 0,
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            },
            {
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                "measure": "foreignBidsFromEU",
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