Notice Information
Notice Title
Supply and Implementation of an Integrated Finance & P2P System
Notice Description
Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies, digital services and full integration between other associated software packages used throughout the association.
Lot Information
Lot 1
Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies and digital integration between other associated software packages used throughout the association. Potential Services include, but are not limited to: Supply and Implementation; Migration Support; Integrations; Support and Maintenance). *** CHANGES FROM PREVIOUS CONTRACT *** The systems can be hosted on-premise on SBHA servers, externally hosted or delivered as a SaaS solution. The total cost of ownership will be taken into account for each option. We have removed the requirement to have proven experience of integrating to Northgate Housing System. We have removed the estimated budget of 160k GBP over 5 years.
Options: Additional modules may be required during the Contract.
Renewal: At the discretion of SBHA the Contract may be extended by 2 * 12 month increments.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000571525
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345270
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48440000 - Financial analysis and accounting software package
48442000 - Financial systems software package
48443000 - Accounting software package
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 12 Feb 20197 years ago
- Submission Deadline
- 18 Feb 2019Expired
- Future Notice Date
- Not specified
- Award Date
- 12 Feb 20197 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Cancelled
- Lots Status
- Cancelled
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SCOTTISH BORDERS HOUSING ASSOCIATION
- Contact Name
- Not specified
- Contact Email
- sbha@shawc.co.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- SELKIRK
- Postcode
- TD7 5DT
- Post Town
- Galashiels
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM91 Scottish Borders
- Delivery Location
- TLM91 Scottish Borders
-
- Local Authority
- Scottish Borders
- Electoral Ward
- Selkirkshire
- Westminster Constituency
- Berwickshire, Roxburgh and Selkirk
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343665&idx=3
31st January 2019 - Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343665&idx=2
31st January 2019 - Specification of Requirements -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN343665
Supply and Implementation of an Integrated Finance & P2P System - Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies, digital services and full integration between other associated software packages used throughout the association. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345270
Supply and Implementation of an Integrated Finance & P2P System - Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies, digital services and full integration between other associated software packages used throughout the association.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000571525-2019-02-12T00:00:00Z",
"date": "2019-02-12T00:00:00Z",
"ocid": "ocds-r6ebe6-0000571525",
"initiationType": "tender",
"parties": [
{
"id": "org-2",
"name": "Scottish Borders Housing Association",
"identifier": {
"legalName": "Scottish Borders Housing Association"
},
"address": {
"streetAddress": "South Bridge House, Whinfield Road",
"locality": "Selkirk",
"region": "UKM91",
"postalCode": "TD7 5DT"
},
"contactPoint": {
"email": "sbha@shawc.co.uk",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.sbha.org.uk"
}
},
{
"id": "org-264",
"name": "Scottish Borders Housing Association",
"identifier": {
"legalName": "Scottish Borders Housing Association"
},
"address": {
"streetAddress": "South Bridge House, Whinfield Road",
"locality": "Selkirk",
"region": "UKM91",
"postalCode": "TD7 5DT"
},
"contactPoint": {
"email": "sbha@shawc.co.uk",
"url": "http://"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.sbha.org.uk"
}
}
],
"buyer": {
"name": "Scottish Borders Housing Association",
"id": "org-264"
},
"tender": {
"id": "ocds-r6ebe6-0000571525",
"title": "Supply and Implementation of an Integrated Finance & P2P System",
"description": "Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies, digital services and full integration between other associated software packages used throughout the association.",
"status": "cancelled",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "48443000",
"scheme": "CPV"
},
{
"id": "48442000",
"scheme": "CPV"
},
{
"id": "72000000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Scottish Borders Housing Association"
},
"deliveryAddresses": [
{
"region": "UKM91"
},
{
"region": "UKM91"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2019-02-18T09:00:00Z"
},
"awardPeriod": {
"startDate": "2019-02-18T09:00:00Z"
},
"documents": [
{
"id": "JAN343665",
"documentType": "contractNotice",
"title": "Supply and Implementation of an Integrated Finance & P2P System",
"description": "Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies, digital services and full integration between other associated software packages used throughout the association.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN343665",
"format": "text/html"
},
{
"id": "JAN343665-1",
"title": "ESPD",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343665&idx=1",
"datePublished": "2019-01-31T08:49:00Z",
"dateModified": "2019-01-31T08:49:00Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JAN343665-2",
"title": "Specification of Requirements",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343665&idx=2",
"datePublished": "2019-01-31T08:49:00Z",
"dateModified": "2019-01-31T08:49:00Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "JAN343665-3",
"title": "Invitation to Tender",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN343665&idx=3",
"datePublished": "2019-01-31T08:49:01Z",
"dateModified": "2019-01-31T08:49:01Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "FEB345270",
"documentType": "awardNotice",
"title": "Supply and Implementation of an Integrated Finance & P2P System",
"description": "Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies, digital services and full integration between other associated software packages used throughout the association.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345270",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies and digital integration between other associated software packages used throughout the association. Potential Services include, but are not limited to: Supply and Implementation; Migration Support; Integrations; Support and Maintenance). *** CHANGES FROM PREVIOUS CONTRACT *** The systems can be hosted on-premise on SBHA servers, externally hosted or delivered as a SaaS solution. The total cost of ownership will be taken into account for each option. We have removed the requirement to have proven experience of integrating to Northgate Housing System. We have removed the estimated budget of 160k GBP over 5 years.",
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "70"
},
{
"type": "price",
"description": "30"
}
]
},
"options": {
"description": "Additional modules may be required during the Contract."
},
"hasOptions": true,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1800
},
"hasRenewal": true,
"renewal": {
"description": "At the discretion of SBHA the Contract may be extended by 2 * 12 month increments."
}
}
],
"bidOpening": {
"date": "2019-02-18T09:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"procedure": {
"isAccelerated": true,
"acceleratedRationale": "The previous OJEU Open procurement only returned one bid and this would not comply with SBHA's procurement policy of being able to demonstrate VFM. We therefore need to re run the exercise and urgently need to identify a provider."
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Please note the ESPD will be evaluated on the basis of pass/fail. Please refer to these statements when completing section 4B of the ESPD (Scotland: Statements 4B.5.1 and 4B.5.2 - it is a requirement of this contract that Bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below - Employer's (Compulsory) Liability Insurance = 5 million GBP Public Liability Insurance = 5 million GBP Product Liability = 5 million GBP Professional Indemnity Insurance = 1 million GBP",
"minimum": "Statement 4B.4 - it is a requirement of this contract that Tenderers should have a credit rating of 51 or above. This will be tested by an Experian credit check undertaken by SBHA."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"classification": {
"id": "48440000",
"scheme": "CPV"
},
"hasRecurrence": false,
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "(SC Ref:573511)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000571525"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000571525"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "N/a",
"status": "unsuccessful",
"statusDetails": "discontinued",
"relatedLots": [
"1"
]
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2019/S 022-048079"
}
]
}