Award

Supplementary Cleaning Services - University of Aberdeen

UNIVERSITY OF ABERDEEN

This public procurement record has 2 releases in its history.

Summary of the contracting process

The University of Aberdeen is seeking proposals for supplementary cleaning services, specifically during exam periods for the Sir Duncan Rice Library. This procurement falls within the education industry and was initiated on 12 March 2019, with the tender close date set for 26 March 2019. This open procedure allows suppliers to submit their bids electronically, and is expected to cover a significant period, including extended library hours to facilitate student study. The contract is valued at £90,000 and is located in Aberdeen, UK.

This tender presents a valuable opportunity for cleaning service providers, particularly small and medium-sized enterprises (SMEs), to expand their business. Businesses that specialise in cleaning, particularly those experienced with educational institutions or similar environments, would be well-suited to compete for this contract. Engaging in this procurement could not only enhance their portfolio but potentially lead to long-term partnerships with the University of Aberdeen.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Supplementary Cleaning Services - University of Aberdeen

Notice Description

AWARD NOTICE - The Sir Duncan Rice Library houses the largest of the University's modern collections over 7 floors - including Arts, Humanities, Sciences and Social Sciences, and historic collections of rare books, manuscripts and archives in the Special Collections Centre on the Lower Ground Floor. Prior to and during the exam period, the Library opening hours are extended to 24/7 to facilitate student study, which requires an enhanced cleaning service. Students are permitted to eat and drink in the facility, though hot food is not permitted. This is an invitation to submit a proposal for supplying supplementary cleaning services to the University of Aberdeen during exam periods in the Sir Duncan Rice Library.

Lot Information

Lot 1

AWARD NOTICE - The Sir Duncan Rice Library houses the largest of the University's modern collections over 7 floors - including Arts, Humanities, Sciences and Social Sciences, and historic collections of rare books, manuscripts and archives in the Special Collections Centre on the Lower Ground Floor. Prior to and during the exam period, the Library opening hours are extended to 24/7 to facilitate student study, which requires an enhanced cleaning service. Students are permitted to eat and drink in the facility, though hot food is not permitted. This is an invitation to submit a proposal for supplying supplementary cleaning services to the University of Aberdeen during exam periods in the Sir Duncan Rice Library.

Renewal: The contract is estimated to run for a period of 3 years commencing 1 November 2018 with the option to extend for a further twelve (12) month period, subject to satisfactory annual review and mutual agreement.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000577119
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR352665
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£90,000 Under £100K

Notice Dates

Publication Date
29 Apr 20196 years ago
Submission Deadline
26 Mar 2019Expired
Future Notice Date
Not specified
Award Date
22 Apr 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF ABERDEEN
Contact Name
Not specified
Contact Email
e-sourcing@abdn.ac.uk
Contact Phone
+44 1224274467

Buyer Location

Locality
ABERDEEN
Postcode
AB24 3FX
Post Town
Aberdeen
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire

Local Authority
Aberdeen City
Electoral Ward
Tillydrone/Seaton/Old Aberdeen
Westminster Constituency
Aberdeen North

Supplier Information

Number of Suppliers
1
Supplier Name

FIRST CHOICE CLEANING SERVICES (SCOTLAND

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347983
    Supplementary Cleaning Services - University of Aberdeen - The Sir Duncan Rice Library houses the largest of the University's modern collections over 7 floors - including Arts, Humanities, Sciences and Social Sciences, and historic collections of rare books, manuscripts and archives in the Special Collections Centre on the Lower Ground Floor. Prior to and during the exam period, the Library opening hours are extended to 24/7 to facilitate student study, which requires an enhanced cleaning service. Students are permitted to eat and drink in the facility, though hot food is not permitted. This is an invitation to submit a proposal for supplying supplementary cleaning services to the University of Aberdeen during exam periods in the Sir Duncan Rice Library.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR352665
    Supplementary Cleaning Services - University of Aberdeen - AWARD NOTICE - The Sir Duncan Rice Library houses the largest of the University's modern collections over 7 floors - including Arts, Humanities, Sciences and Social Sciences, and historic collections of rare books, manuscripts and archives in the Special Collections Centre on the Lower Ground Floor. Prior to and during the exam period, the Library opening hours are extended to 24/7 to facilitate student study, which requires an enhanced cleaning service. Students are permitted to eat and drink in the facility, though hot food is not permitted. This is an invitation to submit a proposal for supplying supplementary cleaning services to the University of Aberdeen during exam periods in the Sir Duncan Rice Library.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000577119-2019-04-29T00:00:00Z",
    "date": "2019-04-29T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000577119",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-25",
            "name": "University of Aberdeen",
            "identifier": {
                "legalName": "University of Aberdeen"
            },
            "address": {
                "streetAddress": "University Office, King's College",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB24 3FX"
            },
            "contactPoint": {
                "email": "E-SOURCING@ABDN.AC.UK",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.abdn.ac.uk/procurement"
            }
        },
        {
            "id": "org-28",
            "name": "University of Aberdeen",
            "identifier": {
                "legalName": "University of Aberdeen"
            },
            "address": {
                "streetAddress": "University Office, King's College",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB24 3FX"
            },
            "contactPoint": {
                "email": "E-SOURCING@ABDN.AC.UK",
                "telephone": "+44 1224274467",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.abdn.ac.uk/procurement"
            }
        },
        {
            "id": "org-29",
            "name": "First Choice Cleaning Services (Scotland) Ltd",
            "identifier": {
                "legalName": "First Choice Cleaning Services (Scotland) Ltd"
            },
            "address": {
                "streetAddress": "Affleck House, 52B Menzies Road, Torry",
                "locality": "Aberdeen",
                "region": "UKM5",
                "postalCode": "AB11 9BE"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "University of Aberdeen",
        "id": "org-28"
    },
    "tender": {
        "id": "AU19/18",
        "title": "Supplementary Cleaning Services - University of Aberdeen",
        "description": "AWARD NOTICE - The Sir Duncan Rice Library houses the largest of the University's modern collections over 7 floors - including Arts, Humanities, Sciences and Social Sciences, and historic collections of rare books, manuscripts and archives in the Special Collections Centre on the Lower Ground Floor. Prior to and during the exam period, the Library opening hours are extended to 24/7 to facilitate student study, which requires an enhanced cleaning service. Students are permitted to eat and drink in the facility, though hot food is not permitted. This is an invitation to submit a proposal for supplying supplementary cleaning services to the University of Aberdeen during exam periods in the Sir Duncan Rice Library.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "90910000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    },
                    {
                        "region": "UKM50"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-03-26T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-03-26T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAR347983",
                "documentType": "contractNotice",
                "title": "Supplementary Cleaning Services - University of Aberdeen",
                "description": "The Sir Duncan Rice Library houses the largest of the University's modern collections over 7 floors - including Arts, Humanities, Sciences and Social Sciences, and historic collections of rare books, manuscripts and archives in the Special Collections Centre on the Lower Ground Floor. Prior to and during the exam period, the Library opening hours are extended to 24/7 to facilitate student study, which requires an enhanced cleaning service. Students are permitted to eat and drink in the facility, though hot food is not permitted. This is an invitation to submit a proposal for supplying supplementary cleaning services to the University of Aberdeen during exam periods in the Sir Duncan Rice Library.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR347983",
                "format": "text/html"
            },
            {
                "id": "APR352665",
                "documentType": "awardNotice",
                "title": "Supplementary Cleaning Services - University of Aberdeen",
                "description": "AWARD NOTICE - The Sir Duncan Rice Library houses the largest of the University's modern collections over 7 floors - including Arts, Humanities, Sciences and Social Sciences, and historic collections of rare books, manuscripts and archives in the Special Collections Centre on the Lower Ground Floor. Prior to and during the exam period, the Library opening hours are extended to 24/7 to facilitate student study, which requires an enhanced cleaning service. Students are permitted to eat and drink in the facility, though hot food is not permitted. This is an invitation to submit a proposal for supplying supplementary cleaning services to the University of Aberdeen during exam periods in the Sir Duncan Rice Library.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR352665",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "AWARD NOTICE - The Sir Duncan Rice Library houses the largest of the University's modern collections over 7 floors - including Arts, Humanities, Sciences and Social Sciences, and historic collections of rare books, manuscripts and archives in the Special Collections Centre on the Lower Ground Floor. Prior to and during the exam period, the Library opening hours are extended to 24/7 to facilitate student study, which requires an enhanced cleaning service. Students are permitted to eat and drink in the facility, though hot food is not permitted. This is an invitation to submit a proposal for supplying supplementary cleaning services to the University of Aberdeen during exam periods in the Sir Duncan Rice Library.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract is estimated to run for a period of 3 years commencing 1 November 2018 with the option to extend for a further twelve (12) month period, subject to satisfactory annual review and mutual agreement."
                }
            }
        ],
        "bidOpening": {
            "date": "2019-03-26T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "ESPD Section 4B - Financial Years - Minimum levels of standards possibly required: All financial information must be provided for the most current previous two reported financial years. ESPD Question 4B1.1 (Minimum standards) Turnover should be up to twice the estimated contract value over the past two financial years. However, the client reserves the right to review and consider all supporting financial information in this regards. ESPD Questions 4B5.1 and 4B5.2 - Insurance requirements During the term of the Contract and for a period of five years thereafter, the Supplier shall effect and maintain in force, with a reputable insurance company, a policy or policies of insurance covering all matters which are the subject of indemnities under the Contract including Product Liability insurance to a minimum sum of GBP 10M and Employers Liability insurance to a minimum sum of GBP 5M, in each case in respect of any one incident and unlimited as to the number of incidents unless otherwise agreed by the Client in writing. Where the Contract relates to Professional Services, the Supplier shall maintain in force with reputable insurers Professional Liability insurance in the sum not less than GBP 5M in respect of any one incident and unlimited as to numbers of claims. The Client reserves the right to require adjustments to such insurance cover if they consider that to be necessary."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "90910000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "(SC Ref:582196)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000577119"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000577119"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "AU19/18",
            "suppliers": [
                {
                    "id": "org-29",
                    "name": "First Choice Cleaning Services (Scotland) Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "AU19/18",
            "awardID": "AU19/18",
            "status": "active",
            "value": {
                "amount": 90000,
                "currency": "GBP"
            },
            "dateSigned": "2019-04-22T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "37",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}