Supply and Delivery of Flooring and Associated Items

{
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    "date": "2019-11-20T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000590470",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-32",
            "name": "City Building (Glasgow) LLP",
            "identifier": {
                "legalName": "City Building (Glasgow) LLP"
            },
            "address": {
                "streetAddress": "350 Darnick Street",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G21 4BA"
            },
            "contactPoint": {
                "name": "Maureen Mitchell",
                "email": "maureen.mitchell@citybuildingglasgow.co.uk",
                "telephone": "+44 1412872328",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
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            "roles": [
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                "reviewBody"
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            "details": {
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                    {
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                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.citybuildingglasgow.co.uk"
            }
        },
        {
            "id": "org-33",
            "name": "City Property Glasgow LLP",
            "identifier": {
                "legalName": "City Property Glasgow LLP"
            },
            "address": {
                "streetAddress": "229 George Street",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G1 1QU"
            },
            "contactPoint": {
                "email": "info@citypropertyglasgow.co.uk",
                "telephone": "+44 1412876161"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-34",
            "name": "The Wheatley Housing Group Limited",
            "identifier": {
                "legalName": "The Wheatley Housing Group Limited"
            },
            "address": {
                "streetAddress": "25 Cochrane Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G1 1HL"
            },
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                "email": "procurement@wheatley-group.com",
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            "roles": [
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        {
            "id": "org-35",
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            },
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            "id": "org-36",
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                "postalCode": "G4 0UW"
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            "roles": [
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        {
            "id": "org-37",
            "name": "Glasgow City Council",
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                "postalCode": "G21 4BA"
            },
            "contactPoint": {
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            },
            "contactPoint": {
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                "name": "Maureen Mitchell",
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            "details": {
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            "id": "org-6",
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            "identifier": {
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                "streetAddress": "229 George Street",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G1 1QU"
            },
            "contactPoint": {
                "email": "info@citypropertyglasgow.co.uk",
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            "roles": [
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            "id": "org-7",
            "name": "The Wheatley Housing Group Limited",
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                "streetAddress": "25 Cochrane Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G1 1HL"
            },
            "contactPoint": {
                "email": "procurement@wheatley-group.com",
                "telephone": "+44 8004797979"
            },
            "roles": [
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            "id": "org-8",
            "name": "Glasgow Life (Culture & Sport Glasgow)",
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                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G4 0QW"
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                "email": "info@glasgowlife.org.uk",
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            "id": "org-9",
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                "streetAddress": "Ladywell Business Centre, 94 Duke Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G4 0UW"
            },
            "contactPoint": {
                "email": "procurement@jbg.org.uk",
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        {
            "id": "org-10",
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                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G2 1DU"
            },
            "contactPoint": {
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                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G21 4BA"
            },
            "contactPoint": {
                "name": "Maureen Mitchell",
                "email": "maureen.mitchell@citybuildingglasgow.co.uk",
                "telephone": "+44 1412872328",
                "url": "http://"
            },
            "roles": [
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            ],
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                    {
                        "id": "Maintenance,Construction and Manufacturing",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.citybuildingglasgow.co.uk"
            }
        },
        {
            "id": "org-84",
            "name": "City Property Glasgow LLP",
            "identifier": {
                "legalName": "City Property Glasgow LLP"
            },
            "address": {
                "streetAddress": "229 George Street",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G1 1QU"
            },
            "contactPoint": {
                "email": "info@citypropertyglasgow.co.uk",
                "telephone": "+44 1412876161"
            },
            "roles": [
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        },
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            "id": "org-85",
            "name": "The Wheatley Housing Group Limited",
            "identifier": {
                "legalName": "The Wheatley Housing Group Limited"
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                "streetAddress": "25 Cochrane Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G1 1HL"
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            "contactPoint": {
                "email": "procurement@wheatley-group.com",
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            "roles": [
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            "name": "Glasgow Life (Culture & Sport Glasgow)",
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            },
            "address": {
                "streetAddress": "220 High Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G4 0QW"
            },
            "contactPoint": {
                "email": "info@glasgowlife.org.uk",
                "telephone": "+44 1412875104"
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            "roles": [
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            "id": "org-87",
            "name": "Jobs & Business Glasgow",
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            },
            "address": {
                "streetAddress": "Ladywell Business Centre, 94 Duke Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G4 0UW"
            },
            "contactPoint": {
                "email": "procurement@jbg.org.uk",
                "telephone": "+44 1412743333"
            },
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                "streetAddress": "Chief Executives Department, City Chambers",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G2 1DU"
            },
            "contactPoint": {
                "email": "corporateprocurement@glasgow.gov.uk",
                "telephone": "+44 1412876403",
                "faxNumber": "+44 1412879399"
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                ]
            }
        },
        {
            "id": "org-89",
            "name": "Headlam Scotland",
            "identifier": {
                "legalName": "Headlam Scotland"
            },
            "address": {
                "streetAddress": "McNeil Drive, Eurocentral",
                "locality": "Motherwell",
                "region": "UKM",
                "postalCode": "ML1 4YF"
            },
            "contactPoint": {
                "telephone": "+44 1698831000",
                "faxNumber": "+44 1698831310"
            },
            "roles": [
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            ],
            "details": {
                "scale": "large",
                "url": "http://"
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    ],
    "buyer": {
        "name": "City Building (Glasgow) LLP",
        "id": "org-83"
    },
    "tender": {
        "id": "CBG134",
        "title": "Supply and Delivery of Flooring and Associated Items",
        "description": "Supply and delivery of Flooring and Associated Products. The items in the main are carpets, vinyls, screeds, underlays and associated items. It is a condition of this contract that the successful bidder can deliver approx 100 cuts of carpet and 50 cuts of vinyls per day Monday to Friday at 7am each morning to City Building's Premises at 350 Darnick Street Glasgow G21 4BA. The contract will be awarded on the basis of a single source supply. The tender documents will provide full scope of the requirement.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Glasgow and Central Belt of Scotland"
                },
                "deliveryAddresses": [
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                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 8500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-09-20T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-09-20T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG363489",
                "documentType": "contractNotice",
                "title": "Supply and Delivery of Flooring and Associated Items",
                "description": "Supply and delivery of Flooring and Associated Products. The items in the main are carpets, vinyls, screeds, underlays and associated items. It is a condition of this contract that the successful bidder can deliver approx 100 cuts of carpet and 50 cuts of vinyls per day Monday to Friday at 7am each morning to City Building's Premises at 350 Darnick Street Glasgow G21 4BA. The contract will be awarded on the basis of a single source supply. The tender documents will provide full scope of the requirement.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG363489",
                "format": "text/html"
            },
            {
                "id": "NOV372990",
                "documentType": "awardNotice",
                "title": "Supply and Delivery of Flooring and Associated Items",
                "description": "Supply and delivery of Flooring and Associated Products. The items in the main are carpets, vinyls, screeds, underlays and associated items. It is a condition of this contract that the successful bidder can deliver approx 100 cuts of carpet and 50 cuts of vinyls per day Monday to Friday at 7am each morning to City Building's Premises at 350 Darnick Street Glasgow G21 4BA. The contract will be awarded on the basis of a single source supply. The tender documents will provide full scope of the requirement.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV372990",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Supply and Delivery of Flooring and Associated Items. Economic operators may be excluded from this completion if they are in any of the situations referred to in Regulation 58 of the Public Contracts Scotland (Regulation 2015)",
                "status": "complete",
                "value": {
                    "amount": 8500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for a period of two years with options to extend upto a further period of 24 months"
                }
            }
        ],
        "bidOpening": {
            "date": "2019-09-20T12:00:00Z",
            "address": {
                "streetAddress": "City Building(Glasgow) LLP's premises at 350 Darnick Street, Glasgow, G21 4BA"
            }
        },
        "contractTerms": {
            "performanceTerms": "Key Performance Indicators are listed in the tender documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Bidders must comply with the undernoted financial requirements in relation to Minimum Turnover, Trading Performance and Liquidity in order to participate in the tendering process:- Minimum Turnover Minimum Turnover to be set at 15m GBP per annum Trading Performance Ratio An overall positive outcome on pre-tax profit over a 3 year period. Exceptional items occurring in the normal course of business can be excluded from calculation. Liquidity Ratios Current Ratio - Current Assets/Current Liabilities Leverage Ratio - Long-term Debt/Net Worth Bidders must achieve a score of 5 and above from a combination of above two liquidity ratios. Scoring Method Current Ratio Range Score 0.00 to 0.80 0 0.81 to 0.90 1 0.91 to 1.00 2 1.01 to 1.10 3 1.11 to 1.20 4 1.21 and above 5 Leverage Ratio 0.01 to 19.99 5 20.00 to 39.99 4 40.00 to 59.99 3 60.00 to 79.99 2 80.00 to 100.00 1 Intangibles can be included for purposes of the Net Worth figure. The above ratios and minimum turnover requirements should be calculated on last set of accounts filed at Companies House. For non-UK Companies, ratios and minimum turnover should be calculated on information contained in the most recent audited accounts. Bidders who have been trading for less than 3 years must provide evidence that they have met the above minimum financial requirements for the period in during which they have been trading. Bidders who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above. Where the Bidder is a group of economic operators (such as a consortium), the Lead Party of that group must comply with minimum financial requirements. City Building (Glasgow) LLP reserves the right at its own discretion to seek such other information from the Bidder in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant's economic and financial standing.",
                    "minimum": "Bidders must hold or commit to obtain prior to the commencement of the contract,if successful, the following insurances: -employer's liability insurance to the value of at least ten million pounds sterling (10 000 000 GBP) in respect of any one claim and unlimited in the period -public liability insurance to the value of at least five million pounds sterling (5 000 000 GBP) in respect of any one claim and unlimited in the period. -products liability insurance to the value of at least five million pounds sterling (5 000 000 GBP) in respect of any one claim and and in the aggregate The above insurances shall be with an insurance company registered with the Financial Conduct Authority(FCA) in the UK, or equivalent body for other EU member states. No organisation may sublet or subcontract any part of the commission unless the sub-contractor is similarly insured, except with CBG's express permission in writing. It is the express responsibility of the lead organisation to ensure this is the case. Should the Bidder not have the specified insurances at the time of expressing an interest then the Bidder must certify in their response to this ESPD(S) that the specified insurance will be obtained prior to contract award, should they be successful."
                },
                {
                    "type": "technical",
                    "description": "ESPD(S) Question 4C.1.2 - Provide two relevant examples from within the last three years that demonstrate your organisation has the relevant and necessary skills, expertise and experience to deliver the service required by City Building(Glasgow) LLP. For each relevant example the following information should be provided but is not limited to - 1. an overview of the contract including customer name, contract start and completion date and contract value. 2. a thorough and detailed description for each example of the scope of the requirement and service provided by you demonstrating experience in dealing with a contract the same or similar in scope to the City Building (Glasgow) LLP's requirements. Your response to this question should not exceed, for each example, 2 x A4 sides, this page count includes all text (Arial font 11), photographs, figures and diagrams. Where a submission exceeds the maximum number of pages indicated per example, no account will be taken of the content of the pages beyond the maximum. Weighting The weighting will be out of 100 with 50% attributed to each example. Adding the scores for each question must give a minimum overall pass mark of 60 out of 100 for this question. Any bidder who fails to achieve the minimum score for this question will be excluded from the process at this stage and the price submission will not be considered. For example, should you score 5 for example 1 you will secure 50% for that example, should you score 3, for example 2 you will secure a score of 30% for that example. The combined total 80% would result in pass for this stage.",
                    "minimum": "Question 4C.11 Bidders must confirm that they will provide samples, descriptions and/or photographs of the products to be supplied which do not require a certificate of authenticity:The bidder must confirm that they will provide certificates of authenticity where required. Question 4C.12 Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards: Carpet offered must meet the requirement of the hot metal nut test BS4790 Class 1 or EN301. Vinyls must be R10 slip resistance as a minimum. Quality Assurance - ISO9001 or equivalent or procedures in place to meet City Building (Glasgow) LLP's standards as detailed in the tender documents and ESPD(S) Guidance Document Environmental Management Standards -ISO14001 or equivalent or procedures in palce to meet City Building (Glasgow) LLP's standards as stated in the tender documents and ESPD(S) Guidance Document Health and Safety - Current signed and dated Heath and Safety policy as detailed in tender documents and ESPD(S) Guidance Document Refer City Building Glasgow (LLP)'s Guidance Documents for further information This document can be found within the buyers attachment area on PCS-T portal."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1
            }
        },
        "classification": {
            "id": "39531000",
            "scheme": "CPV"
        },
        "reviewDetails": "City Building (Glasgow) LLP must, by notice in writing as soon as possible, after the decision has been made,inform all tenderers and candidates concerned of its decision to award the contract. City Building (Glasgow) LLP must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the notice issent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contract (Scotland) Regulations 2015 \"the Regulations\"). City Building(Glasgow) LLP is obliged to comply with the Regulations and any eligible economic operator can bring an actionin the Sherriff Court or the Court of Session where as a consequence of a breach by City Building (Glasgow)LLP, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill periodmeans that City Building (Glasgow) LLP must not enter into the contract unless the proceedings are determined,discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of courtproceedings after the standstill period has elapsed and the remedies that are available to the courts are detailedin the Regulations. Economic Operators can write to City Building (Glasgow) LLP seeking further clarification onthe notice, to which City Building (Glasgow) LLP must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "approx 4 years"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-5",
                "description": "Pass/Fail Criteria - Additional Information (section VI.3 of the contract notice) Delivery Requirements Bidders must confirm the capability to deliver a 100no. room sized cuts of carpet bagged and labelled and 50no. room sized cuts of vinyl bagged and labelled each morning Monday to Friday at 7am to CBG Premises at 350 Darnick Street Glasgow G21 4BA. Bidders who are unable to confirm this requirement will be disqualified from the process and CBG's absolute and sole discretion . Emergency Uplift of Materials CBG can have emergency requirements that involve same day uplift of carpet cuts and /or vinyl cuts. Bidders must therefore confirm that they have facilities available to CBG to accommodate this ensuring a quick turnaround from notification of order to uplift by CBG to a maximum period of 2 hours from notification to uplift Bidders who are unable to confirm this requirement will be disqualified from the process and CBG's absolute and sole discretion .",
                "unstructuredChanges": [
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                            "text": "Pass/Fail Criteria - Additional Information (section VI.3 of the contract notice) Delivery Requirements Bidders must confirm the capability to deliver a 100no. room sized cuts of carpet bagged and labelled and 50no. room sized cuts of vinyl bagged and labelled each morning Monday to Friday at 7am to CBG Premises at 350 Darnick Street Glasgow G21 4BA. Bidders who are unable to confirm this requirement will be disqualified from the process and CBG's absolute and sole discretion . Emergency Uplift of Materials CBG can have emergency requirements that involve same day uplift of carpet cuts and /or vinyl cuts. Bidders must therefore confirm that they have facilities available to CBG to accommodate this ensuring a quick turnaround from notification of order to uplift by CBG to a maximum period of 2 hours from notification to uplift Bidders who are unable to confirm this requirement will be disqualified from the process and CBG's absolute and sole discretion ."
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    "description": "Economic operators may be excluded from this competition if they are in any situation referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015 Bidders Amendments - Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to the offer. Bidders will be required to complete the Bidders Amendment Certificate contained in the buyers attachment area of PCS-T Non Collusion - Bidders will be required to complete the Non Collusion Certificate contained within the buyers attachment area of PCS-T Freedom of Information - Information on the FOI Act is within the Instruction to Bidders. Bidders must note the implications of this legislation and ensure that any information they may wish City Building (Glasgow) LLP to consider withholding is specifically indicated on the FOI Certificate contained within the buyers attachment area of PCS-T (n.b. City Building (Glasgow) LLP does not bind itself to withhold this information) Specification Compliance The bidder must produce Pass certificates for Hotel Metal Nut Test for carpets and R10 slip resistance for vinyls Additional information relevant to this tender can be found in the tender documents, terms and conditions, and ESPD(S) guidance document located in the buyer attachment area of Public Contract Scotland -Tender (PCS-T). In relation to this Tender, Bidders are asked to note that [the following Affiliated Bodies will participate in this contract: City Building (Contracts) LLP; Glasgow City Council; Culture and Sport Glasgow (Branded as Glasgow Life); Culture and Sport Glasgow (Trading) CIC; City Parking (Glasgow) LLP; City Property (Glasgow) LLP; City Property (Investments) LLP and Jobs and Business Glasgow Ltd; The Wheatley Housing Group (SC Ref:605257)",
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