Notice Information
Notice Title
Dynamic Purchasing System (DPS) for local, school and ad hoc bus and coach services operated by PSVs
Notice Description
Fife Council are seeking to invite Passenger Vehicle Operators to participate in a Dynamic Purchasing System (DPS) which will be used to procure transport related "service contracts" operated by Public Service Vehicles (PSV) including but not limited to subsidised local bus services, home to school transport, and ad hoc hires for occasions such as, but not limited to, school trips. It is anticipated that the DPS will run for a period of 10 years and that mini-competitions will be run under it. Organisations applying for this DPS should note that In most cases the deadline for return of tenders will be a minimum of ten (10) days from the date on which the invitation to tender is issued. Where the Council considers it necessary, for operational reasons, to fix a shorter deadline, it may do so but will give at least two (2) days from the date on which the invitation to tender is issued for the receipt of tenders.
Lot Information
Lot 1
Fife Council is inviting operators of passenger vehicles (PSV licence holders) to participate in a Dynamic Purchasing System (DPS) which will be used to procure transport related 'service contracts', mainly for local bus services, home to school services, and one off hires for occasions such as, but not limited to, school trips. Operators may join the DPS at any point during its lifetime validity if they satisfy the selection criteria and none of the grounds for exclusion apply that are set out in the European Single Procurement Document (ESPD). Under the DPS, contracts awarded will be subject to a tendering process (i.e. mini-competition) with all Operators who have been admitted to the DPS being invited to tender. It will not always be possible to give 10 days to respond to mini-competitions, particularly for ad-hoc hires. Applications to join the DPS will be processed via PCS-Tender, or any future equivalent system introduced by the Scottish Government, as and when they are received. It is anticipated that contracts awarded to local and home to school bus services will be for 4 years and that a price to quality ratio of 90% price and 10% quality may apply, but this may vary, information at II.2.5 is a guide only. Quality questions may potentially include areas such as but not limited to workforce matters, community benefits, communication, contingency planning. It is anticipated that contracts awarded for ad hoc services will be for one off requirements and price will be the key factor, with availability also potentially being considered. Fife Council reserves the right to stop the operation of the DPS at any time.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Variants may only be considered in certain circumstances. They should not be offered unless allowed for in the tender documents for the individual mini-competitions.
Options: Variants and options which meet the minimum requirement(s) in a contract specification MAY be considered, IF requested, AND submitted in addition to a compliant bid. They should not be offered unless allowed for in the tender documents for the individual mini-competitions.
Renewal: After the end date of the DPS no futher contracts can be awarded under it, however, contracts awarded before the end date may run beyond that date. Any future DPS / framework / contracts for services covered by this DPS will be advertised prior to the end date of the DPS.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000595791
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV372998
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Dynamic
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
60 - Transport services (excl. Waste transport)
-
- CPV Codes
60112000 - Public road transport services
60130000 - Special-purpose road passenger-transport services
60140000 - Non-scheduled passenger transport
60170000 - Hire of passenger transport vehicles with driver
60172000 - Hire of buses and coaches with driver
Notice Value(s)
- Tender Value
- £150,000,000 £100M-£1B
- Lots Value
- £150,000,000 £100M-£1B
- Awards Value
- Not specified
- Contracts Value
- £150,000,000 £100M-£1B
Notice Dates
- Publication Date
- 21 Nov 20196 years ago
- Submission Deadline
- 28 Oct 2019Expired
- Future Notice Date
- Not specified
- Award Date
- 8 Nov 20196 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- It is anticipated any further notice would be published approximately 6 months in advance of the DPS end date.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- FIFE COUNCIL
- Contact Name
- Sarah Cutler
- Contact Email
- sarah.cutler@fife.gov.uk
- Contact Phone
- +44 3451550000
Buyer Location
- Locality
- GLENROTHES
- Postcode
- KY7 5LT
- Post Town
- Kirkcaldy
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM0 Eastern Scotland
- Small Region (ITL 3)
- TLM01 Clackmannanshire and Fife
- Delivery Location
- TLM72 Clackmannanshire and Fife
-
- Local Authority
- Fife
- Electoral Ward
- Glenrothes Central and Thornton
- Westminster Constituency
- Glenrothes and Mid Fife
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP367453
Dynamic Purchasing System (DPS for local, school and ad hoc bus and coach services operated by PSVs - Fife Council are seeking to invite Passenger Vehicle Operators to participate in a Dynamic Purchasing System (DPS) which will be used to procure transport related "service contracts" operated by Public Service Vehicles (PSV) including but not limited to subsidised local bus services, home to school transport, and ad hoc hires for occasions such as, but not limited to, school trips. It is anticipated that the DPS will run for a period of 10 years and that mini-competitions will be run under it. Organisations applying for this DPS should note that In most cases the deadline for return of tenders will be a minimum of ten (10) days from the date on which the invitation to tender is issued. Where the Council considers it necessary, for operational reasons, to fix a shorter deadline, it may do so but will give at least two (2) days from the date on which the invitation to tender is issued for the receipt of tenders. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV372998
Dynamic Purchasing System (DPS) for local, school and ad hoc bus and coach services operated by PSVs - Fife Council are seeking to invite Passenger Vehicle Operators to participate in a Dynamic Purchasing System (DPS) which will be used to procure transport related "service contracts" operated by Public Service Vehicles (PSV) including but not limited to subsidised local bus services, home to school transport, and ad hoc hires for occasions such as, but not limited to, school trips. It is anticipated that the DPS will run for a period of 10 years and that mini-competitions will be run under it. Organisations applying for this DPS should note that In most cases the deadline for return of tenders will be a minimum of ten (10) days from the date on which the invitation to tender is issued. Where the Council considers it necessary, for operational reasons, to fix a shorter deadline, it may do so but will give at least two (2) days from the date on which the invitation to tender is issued for the receipt of tenders.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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},
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{
"id": "60130000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Services will be provided mainly in Fife but some contracts may extend into other Council areas, this is particularly likely to be the case for ad hoc one off requirements."
},
"deliveryAddresses": [
{
"region": "UKM72"
},
{
"region": "UKM72"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 150000000,
"currency": "GBP"
},
"procurementMethod": "selective",
"procurementMethodDetails": "Restricted procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2019-10-28T10:00:00Z"
},
"documents": [
{
"id": "SEP367453",
"documentType": "contractNotice",
"title": "Dynamic Purchasing System (DPS for local, school and ad hoc bus and coach services operated by PSVs",
"description": "Fife Council are seeking to invite Passenger Vehicle Operators to participate in a Dynamic Purchasing System (DPS) which will be used to procure transport related \"service contracts\" operated by Public Service Vehicles (PSV) including but not limited to subsidised local bus services, home to school transport, and ad hoc hires for occasions such as, but not limited to, school trips. It is anticipated that the DPS will run for a period of 10 years and that mini-competitions will be run under it. Organisations applying for this DPS should note that In most cases the deadline for return of tenders will be a minimum of ten (10) days from the date on which the invitation to tender is issued. Where the Council considers it necessary, for operational reasons, to fix a shorter deadline, it may do so but will give at least two (2) days from the date on which the invitation to tender is issued for the receipt of tenders.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP367453",
"format": "text/html"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
},
{
"id": "NOV372998",
"documentType": "awardNotice",
"title": "Dynamic Purchasing System (DPS) for local, school and ad hoc bus and coach services operated by PSVs",
"description": "Fife Council are seeking to invite Passenger Vehicle Operators to participate in a Dynamic Purchasing System (DPS) which will be used to procure transport related \"service contracts\" operated by Public Service Vehicles (PSV) including but not limited to subsidised local bus services, home to school transport, and ad hoc hires for occasions such as, but not limited to, school trips. It is anticipated that the DPS will run for a period of 10 years and that mini-competitions will be run under it. Organisations applying for this DPS should note that In most cases the deadline for return of tenders will be a minimum of ten (10) days from the date on which the invitation to tender is issued. Where the Council considers it necessary, for operational reasons, to fix a shorter deadline, it may do so but will give at least two (2) days from the date on which the invitation to tender is issued for the receipt of tenders.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV372998",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "Fife Council is inviting operators of passenger vehicles (PSV licence holders) to participate in a Dynamic Purchasing System (DPS) which will be used to procure transport related 'service contracts', mainly for local bus services, home to school services, and one off hires for occasions such as, but not limited to, school trips. Operators may join the DPS at any point during its lifetime validity if they satisfy the selection criteria and none of the grounds for exclusion apply that are set out in the European Single Procurement Document (ESPD). Under the DPS, contracts awarded will be subject to a tendering process (i.e. mini-competition) with all Operators who have been admitted to the DPS being invited to tender. It will not always be possible to give 10 days to respond to mini-competitions, particularly for ad-hoc hires. Applications to join the DPS will be processed via PCS-Tender, or any future equivalent system introduced by the Scottish Government, as and when they are received. It is anticipated that contracts awarded to local and home to school bus services will be for 4 years and that a price to quality ratio of 90% price and 10% quality may apply, but this may vary, information at II.2.5 is a guide only. Quality questions may potentially include areas such as but not limited to workforce matters, community benefits, communication, contingency planning. It is anticipated that contracts awarded for ad hoc services will be for one off requirements and price will be the key factor, with availability also potentially being considered. Fife Council reserves the right to stop the operation of the DPS at any time.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Variants may only be considered in certain circumstances. They should not be offered unless allowed for in the tender documents for the individual mini-competitions.",
"status": "complete",
"value": {
"amount": 150000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "See Procurement Documents",
"description": "10"
},
{
"type": "price",
"description": "90"
}
]
},
"options": {
"description": "Variants and options which meet the minimum requirement(s) in a contract specification MAY be considered, IF requested, AND submitted in addition to a compliant bid. They should not be offered unless allowed for in the tender documents for the individual mini-competitions."
},
"hasOptions": true,
"secondStage": {
"minimumCandidates": 10
},
"selectionCriteria": {
"description": "There is no maximum number of participants in a DPS"
},
"submissionTerms": {
"variantPolicy": "allowed"
},
"contractPeriod": {
"durationInDays": 3600
},
"hasRenewal": true,
"renewal": {
"description": "After the end date of the DPS no futher contracts can be awarded under it, however, contracts awarded before the end date may run beyond that date. Any future DPS / framework / contracts for services covered by this DPS will be advertised prior to the end date of the DPS."
}
}
],
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "See Conditions of Contract"
},
"coveredBy": [
"GPA"
],
"secondStage": {
"invitationDate": "2019-11-01T00:00:00Z"
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "4A.2 Bidders must confirm that they hold the following: Tenderers are required to have a PSV Operator's Licence Number."
},
{
"type": "economic",
"description": "4B.4 - The Current ratio will be applied. Operators are to provide their current assets and current liabilities in relation to their accounts for the last two years and to divide the current assets by the current liabilities figure. If two years of accounts are not available an explanation should be given. 4B.5.1 & 2 - It is a requirement that the Operator holds, or can commit to obtain prior to the commencement of any contract, the minimum levels of insurance stated below.",
"minimum": "4B.4 Operators are expected to achieve a ratio of 1 or more. Where an Operator does not meet this requirement further details should be provided to confirm why and the Council may undertake additional financial checks using a tool such as Creditsafe and a qualitative judgement shall be made as to the financial capacity of the Operator. Fife Council may require a parent company guarantee, a performance bond, a bank guarantee, and/or and advance payment bond. In cases where Fife Council may deem the Tenderer does not have the financial capacity to deliver all the services for which it may be the highest ranked bidder, Fife Council reserve the right to limit the number of contracts it may award to the bidder. See Invitation to Tender for further information. 4B.5.1 & 2 Employer's (Compulsory) Liability Insurance = 10 million GBP Public Liability = 5 million GBP"
},
{
"type": "technical",
"description": "Execution of the service is reserved to a particular profession"
}
]
},
"submissionTerms": {
"languages": [
"en"
]
},
"techniques": {
"hasDynamicPurchasingSystem": true
},
"classification": {
"id": "60112000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "It is anticipated any further notice would be published approximately 6 months in advance of the DPS end date."
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "(SC Ref:605181)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000595791"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000595791"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "11688",
"suppliers": [
{
"id": "org-51",
"name": "A1 Minibus & Coach Services LTD"
},
{
"id": "org-52",
"name": "Albatross Bus & Coach Ltd"
},
{
"id": "org-53",
"name": "A Robertson & Son"
},
{
"id": "org-54",
"name": "Bay Travel"
},
{
"id": "org-55",
"name": "Bodyshop Edinburgh T/A Coach Hire Edinburgh"
},
{
"id": "org-56",
"name": "Cooper's Tourmaster Travel Ltd"
},
{
"id": "org-57",
"name": "E & M Horsburgh Ltd"
},
{
"id": "org-58",
"name": "Earnside Coaches Ltd"
},
{
"id": "org-59",
"name": "Edinburgh Coach Lines Ltd"
},
{
"id": "org-60",
"name": "Festival Travel (Scotland) Ltd"
},
{
"id": "org-61",
"name": "Fishers Tours Limited"
},
{
"id": "org-62",
"name": "Stagecoach East Scotland"
},
{
"id": "org-63",
"name": "Midland Bluebird Limited"
},
{
"id": "org-64",
"name": "star travel coaches"
},
{
"id": "org-65",
"name": "Gibb Taxis"
},
{
"id": "org-66",
"name": "Gibson Travel"
},
{
"id": "org-67",
"name": "Hamish Gordon Coach Hire"
},
{
"id": "org-68",
"name": "Hardhill Private Hire"
},
{
"id": "org-69",
"name": "Hunters Executive Coaches ltd"
},
{
"id": "org-70",
"name": "ians coaches"
},
{
"id": "org-71",
"name": "Smith and Sons Coaches"
},
{
"id": "org-72",
"name": "Kingdom Transport Coaches"
},
{
"id": "org-73",
"name": "Keto Coaches"
},
{
"id": "org-74",
"name": "Eazy coach hire"
},
{
"id": "org-75",
"name": "LIVING HIGH TRAVEL"
},
{
"id": "org-76",
"name": "Merlin Travel"
},
{
"id": "org-77",
"name": "Moffat & Williamson Ltd"
},
{
"id": "org-78",
"name": "Smart Travel"
},
{
"id": "org-79",
"name": "Prentice Westwood Ltd."
},
{
"id": "org-80",
"name": "Ratho Coaches Ltd"
},
{
"id": "org-81",
"name": "SALMONDS MINI COACH HIRE LTD"
},
{
"id": "org-82",
"name": "Tayside Public Transport Co Ltd"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "11688",
"awardID": "11688",
"status": "active",
"value": {
"amount": 150000000,
"currency": "GBP"
},
"dateSigned": "2019-11-08T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2019/S 188-457719"
}
],
"bids": {
"statistics": [
{
"id": "65",
"measure": "bids",
"value": 32,
"relatedLot": "1"
}
]
}
}