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Project Monitoring Service

Zero Waste Scotland Ltd

This public procurement record has 3 releases in its history.

Award

04 Dec 2019 at 00:00

OJEU - F3 - Contract Award Notice
TenderUpdate

10 Oct 2019 at 01:00

OJEU - F14 - Corrigendum
Tender

18 Sep 2019 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Zero Waste Scotland Ltd is conducting a procurement process for a "Project Monitoring Service" within the environmental protection sector. Located in Stirling, Scotland, this tender is now complete and was initiated under an open procurement method. The significant milestone for this contract was its award on 18th November 2019 after a tender period that closed on 18th October 2019. The total value of the contract is £500,000, aimed at monitoring grants awarded through the Circular Economy Investment Fund, which has funded a number of projects worth over £6.4 million.

This contract presents a valuable opportunity for businesses in project management, monitoring, and environmental consultancy sectors. Companies that have experience with government projects, particularly those focusing on environmental sustainability, would be well-suited to leverage this contract's requirements and engage in future opportunities created by Zero Waste Scotland. The ongoing demand for ensuring accountability and transparency in funded projects highlights a growing marketplace for businesses offering such services.

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Notice Information

Notice Title

Project Monitoring Service

Notice Description

Zero Waste Scotland provides a range of support to businesses across Scotland. This ranges from business support through to grant funding. This contract has been driven by a requirement to monitor the impacts and outcomes of grant awards made under Circular Economy Investment Fund . To date, the Circular Economy Investment Fund has initiated 38 contracted projects equating to just over 6.4M GBP worth of funding. Monitoring the activities, outputs and outcomes of each project will fulfil a requirement to report on projects to the Scottish Government's European Regional Development Fund (ERDF) Managing Authority.

Lot Information

Lot 1

Zero Waste Scotland requires a contractor/s to provide the following services. (i)Project Monitoring (a)provide a single point of contact for projects throughout the process. (b)provide the Recipient advice and support on the relevant monitoring process. (c)produce and maintain individual project monitoring schedules to be shared with the Recipient and Zero Waste Scotland which will allow viewing and tracking of monitoring activity at any time. (d)Site visits (i)This will be according to the relevant programme of support and may include, but will not be restricted to, the following activities: 1.Manage the site visits according to the relevant issued monitoring process issued by Zero Waste Scotland. 2.Coordinate site visit arrangements including ensuring identified Zero Waste Scotland personnel can be included. 3.Confirm the requirements of the relevant Monitoring Process with the Recipient. 4.Compile an initial Monitoring Schedule with the Recipient. 5.Review and assess the methodology by which outputs and results are measured including metrics like carbon savings. 6.Take pictures of the relevant activities, infrastructure and plant in situ. 7.Review copies of original documentation. 8.Ensure key programme specific requirements are correct and in place (e.g. signage). 9. Review reporting to date including data and project activity. 10.Observe for risks to delivery against the project deliverables, including any significant procedural, health, safety and environmental risks. (e)Project returns (i)This will be according to the relevant programme of support and may include, but will not be restricted to, the following activities: 1.Manage the returns according to the relevant issued monitoring process issued by Zero Waste Scotland. 2.Receive and review all returns against relevant quality criteria. 3.Provide Recipient with feedback and request revisions where necessary to ensure that the return is to the acceptable standard. 4.Present the final version of return to the satisfaction of Zero Waste Scotland. (f)Tele/videoconferencing (i)This will be according to the relevant programme of support and may include, but will not be restricted to, the following activities: 1.Coordinate teleconference and/or video conference arrangements including ensuring identified Zero Waste Scotland personnel are included. 2.Review reporting to date including data and project activity 3.Report on risks to delivery against the project deliverables, including any significant procedural, health, safety and environmental risks. (ii)Project Management (a)Continually review the relevant monitoring process and associated documentation making suggestions to Zero Waste Scotland for improvement where identified. (b)Provide written records of all contacts with Project personnel, including formal and informal phone calls, meetings and e-mails, and supply to Zero Waste Scotland at specified intervals. (c)All outputs from monitoring activities will be supplied to the satisfaction of Zero Waste Scotland. (d)Assist Zero Waste Scotland with preparing monitoring results and findings for reports to funders as requested. (2)Zero Waste Scotland requires all monitoring activity specified to be delivered within the specified timescales outlined in each Call Off. (3)Project Monitoring activity may be required in any location in Scotland therefore the service must be delivered to the same service level and standard irrespective of the project location. (4)No work should commence without prior agreement from Zero Waste Scotland in accordance with the Call Off process described in Part 9 (Contract Management) below. (5)Please note that Zero Waste Scotland cannot guarantee any work will be allocated to any Contractor through this agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000598213
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374244
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90713000 - Environmental issues consultancy services

Notice Value(s)

Tender Value
£416,666 £100K-£500K
Lots Value
£416,666 £100K-£500K
Awards Value
Not specified
Contracts Value
£500,000 £500K-£1M

Notice Dates

Publication Date
4 Dec 20196 years ago
Submission Deadline
18 Oct 2019Expired
Future Notice Date
Not specified
Award Date
18 Nov 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Zero Waste Scotland Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STIRLING
Postcode
FK8 1QZ
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM Scotland
Local Authority
Stirling
Electoral Ward
Stirling North
Westminster Constituency
Stirling and Strathallan

Supplier Information

Number of Suppliers
1
Supplier Name

Ricardo-aea

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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