Project Monitoring Service

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000598213-2019-12-04T00:00:00Z",
    "date": "2019-12-04T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000598213",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-23",
            "name": "Zero Waste Scotland Ltd",
            "identifier": {
                "legalName": "Zero Waste Scotland Ltd"
            },
            "address": {
                "streetAddress": "Ground Floor, Moray House, Forthside Way",
                "locality": "Stirling",
                "region": "UKM",
                "postalCode": "FK8 1QZ"
            },
            "contactPoint": {
                "email": "procurement@zerowastescotland.org.uk",
                "telephone": "+44 1786433930",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "05",
                        "description": "Environmental protection",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.zerowastescotland.org.uk/content/tenders"
            }
        },
        {
            "id": "org-214",
            "name": "Zero Waste Scotland Ltd",
            "identifier": {
                "legalName": "Zero Waste Scotland Ltd"
            },
            "address": {
                "streetAddress": "Ground Floor, Moray House, Forthside Way",
                "locality": "Stirling",
                "region": "UKM",
                "postalCode": "FK8 1QZ"
            },
            "contactPoint": {
                "email": "procurement@zerowastescotland.org.uk",
                "telephone": "+44 1786433930",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.zerowastescotland.org.uk/content/tenders"
            }
        },
        {
            "id": "org-255",
            "name": "Zero Waste Scotland Ltd",
            "identifier": {
                "legalName": "Zero Waste Scotland Ltd"
            },
            "address": {
                "streetAddress": "Ground Floor, Moray House, Forthside Way",
                "locality": "Stirling",
                "region": "UKM",
                "postalCode": "FK8 1QZ"
            },
            "contactPoint": {
                "email": "procurement@zerowastescotland.org.uk",
                "telephone": "+44 1786433930",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "05",
                        "description": "Environmental protection",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.zerowastescotland.org.uk/content/tenders"
            }
        },
        {
            "id": "org-256",
            "name": "Ricardo-aea",
            "identifier": {
                "legalName": "Ricardo-aea"
            },
            "address": {
                "streetAddress": "18 Blythswwod Square, Torr Rd",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 4BG"
            },
            "contactPoint": {
                "telephone": "+44 7969707090"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Zero Waste Scotland Ltd",
        "id": "org-255"
    },
    "tender": {
        "id": "19-CE-104-OJ",
        "title": "Project Monitoring Service",
        "description": "Zero Waste Scotland provides a range of support to businesses across Scotland. This ranges from business support through to grant funding. This contract has been driven by a requirement to monitor the impacts and outcomes of grant awards made under Circular Economy Investment Fund . To date, the Circular Economy Investment Fund has initiated 38 contracted projects equating to just over 6.4M GBP worth of funding. Monitoring the activities, outputs and outcomes of each project will fulfil a requirement to report on projects to the Scottish Government's European Regional Development Fund (ERDF) Managing Authority.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 416666.67,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2019-10-18T10:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2019-10-18T12:00:00Z"
        },
        "documents": [
            {
                "id": "SEP366729",
                "documentType": "contractNotice",
                "title": "Project Monitoring Service",
                "description": "Zero Waste Scotland provides a range of support to businesses across Scotland. This ranges from business support through to grant funding. This contract has been driven by a requirement to monitor the impacts and outcomes of grant awards made under Circular Economy Investment Fund . To date, the Circular Economy Investment Fund has initiated 38 contracted projects equating to just over 6.4M GBP worth of funding. Monitoring the activities, outputs and outcomes of each project will fulfil a requirement to report on projects to the Scottish Government's European Regional Development Fund (ERDF) Managing Authority.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP366729",
                "format": "text/html"
            },
            {
                "id": "SEP366729-1",
                "title": "ITT",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366729&idx=1",
                "datePublished": "2019-09-20T10:06:12Z",
                "dateModified": "2019-09-20T10:06:12Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP366729-2",
                "title": "ESPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366729&idx=2",
                "datePublished": "2019-09-20T10:06:12Z",
                "dateModified": "2019-09-20T10:06:12Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP366729-3",
                "title": "ESPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366729&idx=3",
                "datePublished": "2019-09-20T10:06:12Z",
                "dateModified": "2019-09-20T11:19:24Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP366729-4",
                "title": "ESPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP366729&idx=4",
                "datePublished": "2019-09-20T11:19:24Z",
                "dateModified": "2019-09-20T11:19:24Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC374244",
                "documentType": "awardNotice",
                "title": "Project Monitoring Service",
                "description": "Zero Waste Scotland provides a range of support to businesses across Scotland. This ranges from business support through to grant funding. This contract has been driven by a requirement to monitor the impacts and outcomes of grant awards made under Circular Economy Investment Fund . To date, the Circular Economy Investment Fund has initiated 38 contracted projects equating to just over 6.4M GBP worth of funding. Monitoring the activities, outputs and outcomes of each project will fulfil a requirement to report on projects to the Scottish Government's European Regional Development Fund (ERDF) Managing Authority.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC374244",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Zero Waste Scotland requires a contractor/s to provide the following services. (i)Project Monitoring (a)provide a single point of contact for projects throughout the process. (b)provide the Recipient advice and support on the relevant monitoring process. (c)produce and maintain individual project monitoring schedules to be shared with the Recipient and Zero Waste Scotland which will allow viewing and tracking of monitoring activity at any time. (d)Site visits (i)This will be according to the relevant programme of support and may include, but will not be restricted to, the following activities: 1.Manage the site visits according to the relevant issued monitoring process issued by Zero Waste Scotland. 2.Coordinate site visit arrangements including ensuring identified Zero Waste Scotland personnel can be included. 3.Confirm the requirements of the relevant Monitoring Process with the Recipient. 4.Compile an initial Monitoring Schedule with the Recipient. 5.Review and assess the methodology by which outputs and results are measured including metrics like carbon savings. 6.Take pictures of the relevant activities, infrastructure and plant in situ. 7.Review copies of original documentation. 8.Ensure key programme specific requirements are correct and in place (e.g. signage). 9. Review reporting to date including data and project activity. 10.Observe for risks to delivery against the project deliverables, including any significant procedural, health, safety and environmental risks. (e)Project returns (i)This will be according to the relevant programme of support and may include, but will not be restricted to, the following activities: 1.Manage the returns according to the relevant issued monitoring process issued by Zero Waste Scotland. 2.Receive and review all returns against relevant quality criteria. 3.Provide Recipient with feedback and request revisions where necessary to ensure that the return is to the acceptable standard. 4.Present the final version of return to the satisfaction of Zero Waste Scotland. (f)Tele/videoconferencing (i)This will be according to the relevant programme of support and may include, but will not be restricted to, the following activities: 1.Coordinate teleconference and/or video conference arrangements including ensuring identified Zero Waste Scotland personnel are included. 2.Review reporting to date including data and project activity 3.Report on risks to delivery against the project deliverables, including any significant procedural, health, safety and environmental risks. (ii)Project Management (a)Continually review the relevant monitoring process and associated documentation making suggestions to Zero Waste Scotland for improvement where identified. (b)Provide written records of all contacts with Project personnel, including formal and informal phone calls, meetings and e-mails, and supply to Zero Waste Scotland at specified intervals. (c)All outputs from monitoring activities will be supplied to the satisfaction of Zero Waste Scotland. (d)Assist Zero Waste Scotland with preparing monitoring results and findings for reports to funders as requested. (2)Zero Waste Scotland requires all monitoring activity specified to be delivered within the specified timescales outlined in each Call Off. (3)Project Monitoring activity may be required in any location in Scotland therefore the service must be delivered to the same service level and standard irrespective of the project location. (4)No work should commence without prior agreement from Zero Waste Scotland in accordance with the Call Off process described in Part 9 (Contract Management) below. (5)Please note that Zero Waste Scotland cannot guarantee any work will be allocated to any Contractor through this agreement.",
                "status": "complete",
                "value": {
                    "amount": 416666.67,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2019-10-18T12:00:00Z",
            "address": {
                "streetAddress": "Stirling"
            },
            "description": "Unlocking and opening of the PCS mailbox will be carried out by the Zero Waste Scotland Procurement Team only. The nominated Procurement Officer will be responsible for downloading all Tender submissions and performing the necessary compliance checks."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "III.1.1 of the notice is not applicable to this procurement exercise. Section A of Part IV of the ESPD (Scotland) is not being used for this Contract Opportunity."
                },
                {
                    "type": "economic",
                    "description": "Statements for 4B.5.1-3 The bidder confirms that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (Employer's (Compulsory) Liability Insurance). The bidder confirms that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (For other insurances).",
                    "minimum": "Statements for 4B.5.1-3 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5 000 000.00 GBP Public Liability Insurance = 10 000 000.00 GBP Professional Indemnity Insurance = as noted in the tender document http://www.hse.gov.uk/pubns/hse40.pdf Note: Bidders should refer to the 'Supplementary Information for Selection Criteria', which is provided as an additional document for this procurement exercise, for further information on submission of evidence and how responses to these questions will be evaluated."
                },
                {
                    "type": "technical",
                    "description": "Statement for 4C.1.2 Please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice. Examples from both public and/or private sector customers and clients may be provided. Statement for 4D.1 Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons? If not, please explain why and specify which other means of proof concerning the quality assurance scheme can be provided. Statement for 4D.2 Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required environmental management systems or standards? If not, please explain why and specify which other means of proof concerning the environmental management systems or standards can be provided.",
                    "minimum": "Statement for 4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/suppliers as described in part II.2.4 of the OJEU Contract Notice, or the relevant section of the Site Notice. Statements for 4D.1 Bidders must be able to demonstrate the following: 2f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged. Statements for 4D.2 Bidders must be able to demonstrate the following: 2e. Documented arrangements checking, reviewing and where necessary improving, the bidder's environmental management performance and the environmental impact of this organisation, demonstrating that it has a system for monitoring environmental management procedures on an on-going basis and for updating them at periodic intervals. These must include details of the procedures in place to access and deal with environmental risks. 2f. Procedures for dealing with waste (e.g. waste management plans, waste segregation, recycling etc.). Note: Bidders should refer to the 'Supplementary Information for Selection Criteria', which is provided as an additional document for this procurement exercise, for further information on submission of evidence and how responses to these questions will be evaluated."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1
            }
        },
        "classification": {
            "id": "90713000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-19",
                "description": "As per request",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2019-10-18T10:00:00Z"
                        },
                        "newValue": {
                            "date": "2019-10-25T10:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2019-10-18T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2019-10-25T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "description": "Zero Waste Scotland is not using the ESPD module on PCS for this procurement exercise. Bidders must therefore download the ESPD (Scotland) provided for this procurement exercise as an additional document in order to prepare a response. Failure to follow the instructions provided in either the 'Supporting Information for Selection Criteria' document or the Tender document may result in your ESPD (Scotland) response and / or Tender submission being ruled non-compliant. Please read these instructions carefully prior to completing and submitting any response. Any questions relating to these instructions must be raised using the Question and Answer facility through the PCS website. The questions, weightings and scoring methodology for Selection Criteria can be found in the 'Supporting Information for Selection Criteria' document. Bidders are reminded that only information provided as a direct response to the ESPD (Scotland) will be evaluated. Bidders should complete their response on the basis that Zero Waste Scotland, its staff and advisers have no prior knowledge of their organisation. Bidders should note that Zero Waste Scotland will carry out due diligence checking on statements made within ESPD (Scotland) responses. A request from Zero Waste Scotland to provide evidence in support of statements made by a Bidder in their ESPD (Scotland) response does not infer that the Bid or the Bidder has been successful. Quality submissions will be scored using the Scottish Government's recommended scoring convention: 4 - Excellent: Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. 3 - Good: Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 2 - Acceptable: Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 1 - Poor: Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient / limited details or explanation to demonstrate how the requirement will be fulfilled. 0 - Unacceptable: Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. Please do not contact Zero Waste Scotland following a response or submission to enquire if or when a decision will be made. An indicative timetable is provided in the Contract Notice, and Zero Waste Scotland will inform all Bidders of decisions or delays at the same time, by email to the nominated contact only as identified in your response or submission. (SC Ref:606723)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000598213"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000598213"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000598213"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "19-CE-104-OJ",
            "suppliers": [
                {
                    "id": "org-256",
                    "name": "Ricardo-aea"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "19-CE-104-OJ",
            "awardID": "19-CE-104-OJ",
            "status": "active",
            "value": {
                "amount": 500000,
                "currency": "GBP"
            },
            "dateSigned": "2019-11-18T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2019/S 182-443572"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "403",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "404",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "405",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "406",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "407",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}