Notice Information
Notice Title
Holyrood Lodges Letting Agent
Notice Description
Historic Environment Scotland is seeking to appoint an Agency to fully manage and market three exclusive lodges within the boundary of Holyrood Park as holiday lets.
Lot Information
Lot 1
Historic Environment Scotland is seeking to appoint an Agency to fully manage and market three exclusive lodges within the boundary of Holyrood Park as holiday lets. The New Business Team develop new income streams to support the wider work of HES, therefore it is a key performance indicator that the repurposing of these lodges for holiday letting leads to a venture that is operated as profitably as possible whilst upholding our organisational values. The lodges are in the process of being renovated and refurbished to a high-end standard with an immaculate finish. Guests will have an experience that is truly unique within the current offer of Edinburgh holiday accommodation.
Renewal: It is anticipated that this contract will commence in early March 2020. It is envisaged that the lodges will then be available as holiday lets continuously and year-round in future years, therefore a one (1) year contract, with the option of two (2) two (2) year extensions is proposed. The maximum length of the contract with extension(s) is therefore five (5) years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000609283
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR383013
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
70 - Real estate services
-
- CPV Codes
70130000 - Letting services of own property
Notice Value(s)
- Tender Value
- £9,000 Under £100K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 9 Mar 20205 years ago
- Submission Deadline
- 27 Jan 2020Expired
- Future Notice Date
- Not specified
- Award Date
- 5 Mar 20205 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- It is anticipated that this contract will commence in early March 2020 and last initially for one (1) year. It is envisaged that the lodges be available as holiday lets continuously and year-round in future years, therefore a one (1) year contract, with the option of two (2) two (2) year extensions is proposed. The maximum length of the contract with extension(s) is therefore five (5) years.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HISTORIC ENVIRONMENT SCOTLAND
- Contact Name
- Procurement
- Contact Email
- procurerment@hes.scot, vicky.shanley@hes.scot
- Contact Phone
- +44 1316688866
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH9 1SH
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Southside/Newington
- Westminster Constituency
- Edinburgh South
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN376126&idx=3
3rd January 2020 - Document 3 - Quality Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN376126&idx=4
3rd January 2020 - Appendix 1 - Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN376126&idx=5
3rd January 2020 - Appendix 2 - Floorplans -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN376126&idx=1
3rd January 2020 - Document 1 - Instructions for Tenderers -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN376126&idx=2
3rd January 2020 - Document 2 - Specification of Requirements -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN376126
Holyrood Lodges Letting Agent - Historic Environment Scotland is seeking to appoint an Agency to fully manage and market three exclusive lodges within the boundary of Holyrood Park as holiday lets. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR383013
Holyrood Lodges Letting Agent - Historic Environment Scotland is seeking to appoint an Agency to fully manage and market three exclusive lodges within the boundary of Holyrood Park as holiday lets.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000609283-2020-03-09T00:00:00Z",
"date": "2020-03-09T00:00:00Z",
"ocid": "ocds-r6ebe6-0000609283",
"initiationType": "tender",
"parties": [
{
"id": "org-190",
"name": "Historic Environment Scotland",
"identifier": {
"legalName": "Historic Environment Scotland"
},
"address": {
"streetAddress": "Longmore House, Salisbury Place",
"locality": "Edinburgh",
"region": "UK",
"postalCode": "EH9 1SH"
},
"contactPoint": {
"name": "Procurement",
"email": "vicky.shanley@hes.scot",
"telephone": "+44 1316688866",
"faxNumber": "+44 1316688877",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer",
"reviewBody",
"mediationBody",
"reviewContactPoint"
],
"details": {
"classifications": [
{
"id": "National or federal agency/office",
"scheme": "TED_CA_TYPE"
},
{
"id": "Tourism, Built Environment, Conservation",
"scheme": "COFOG"
}
],
"url": "http://historicenvironment.scot"
}
},
{
"id": "org-197",
"name": "Historic Environment Scotland",
"identifier": {
"legalName": "Historic Environment Scotland"
},
"address": {
"streetAddress": "Longmore House, Salisbury Place",
"locality": "Edinburgh",
"region": "UK",
"postalCode": "EH9 1SH"
},
"contactPoint": {
"email": "procurerment@hes.scot",
"telephone": "+44 1316688866",
"faxNumber": "+44 1316688877",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "National or federal agency/office",
"scheme": "TED_CA_TYPE"
},
{
"id": "Conservation, Built Heritage, Tourism",
"scheme": "COFOG"
},
{
"id": "Tourism, Built Environment, Conservation",
"scheme": "COFOG"
}
],
"url": "http://historicenvironment.scot"
}
},
{
"id": "org-297",
"name": "Rettie & Co",
"identifier": {
"legalName": "Rettie & Co"
},
"address": {
"streetAddress": "11 Wemyss Place",
"locality": "Edinburgh",
"region": "UKM",
"postalCode": "EH3 6DH"
},
"contactPoint": {
"telephone": "+44 1316244073",
"faxNumber": "+44 1312204159"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
},
{
"id": "org-238",
"name": "Edinburgh Sheriff Court and Justice of the Peace Court",
"identifier": {
"legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
},
"address": {
"locality": "Edinburgh"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Historic Environment Scotland",
"id": "org-197"
},
"tender": {
"id": "HES/C/4063",
"title": "Holyrood Lodges Letting Agent",
"description": "Historic Environment Scotland is seeking to appoint an Agency to fully manage and market three exclusive lodges within the boundary of Holyrood Park as holiday lets.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "70130000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM75"
},
{
"region": "UKM75"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 9000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2020-01-27T12:00:00Z"
},
"awardPeriod": {
"startDate": "2020-01-27T12:00:00Z"
},
"documents": [
{
"id": "JAN376126",
"documentType": "contractNotice",
"title": "Holyrood Lodges Letting Agent",
"description": "Historic Environment Scotland is seeking to appoint an Agency to fully manage and market three exclusive lodges within the boundary of Holyrood Park as holiday lets.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN376126",
"format": "text/html"
},
{
"id": "JAN376126-1",
"title": "Document 1 - Instructions for Tenderers",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN376126&idx=1",
"datePublished": "2020-01-03T10:37:21Z",
"dateModified": "2020-01-03T10:37:21Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JAN376126-2",
"title": "Document 2 - Specification of Requirements",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN376126&idx=2",
"datePublished": "2020-01-03T10:37:21Z",
"dateModified": "2020-01-03T10:37:21Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JAN376126-3",
"title": "Document 3 - Quality Schedule",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN376126&idx=3",
"datePublished": "2020-01-03T10:37:22Z",
"dateModified": "2020-01-03T10:37:22Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JAN376126-4",
"title": "Appendix 1 - Terms and Conditions",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN376126&idx=4",
"datePublished": "2020-01-03T10:37:22Z",
"dateModified": "2020-01-03T10:37:22Z",
"format": "application/pdf"
},
{
"id": "JAN376126-5",
"title": "Appendix 2 - Floorplans",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN376126&idx=5",
"datePublished": "2020-01-03T10:37:22Z",
"dateModified": "2020-01-03T10:37:22Z",
"format": "application/pdf"
},
{
"id": "MAR383013",
"documentType": "awardNotice",
"title": "Holyrood Lodges Letting Agent",
"description": "Historic Environment Scotland is seeking to appoint an Agency to fully manage and market three exclusive lodges within the boundary of Holyrood Park as holiday lets.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR383013",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "Historic Environment Scotland is seeking to appoint an Agency to fully manage and market three exclusive lodges within the boundary of Holyrood Park as holiday lets. The New Business Team develop new income streams to support the wider work of HES, therefore it is a key performance indicator that the repurposing of these lodges for holiday letting leads to a venture that is operated as profitably as possible whilst upholding our organisational values. The lodges are in the process of being renovated and refurbished to a high-end standard with an immaculate finish. Guests will have an experience that is truly unique within the current offer of Edinburgh holiday accommodation.",
"status": "complete",
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 360
},
"hasRenewal": true,
"renewal": {
"description": "It is anticipated that this contract will commence in early March 2020. It is envisaged that the lodges will then be available as holiday lets continuously and year-round in future years, therefore a one (1) year contract, with the option of two (2) two (2) year extensions is proposed. The maximum length of the contract with extension(s) is therefore five (5) years."
}
}
],
"bidOpening": {
"date": "2020-01-27T12:00:00Z"
},
"communication": {
"atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last 4 years including the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above. It is a requirement of this contract that bidders hold, or can commit to obtain, prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: - Employers (compulsory) Liability Insurance - GDP 5 million - Public Liability Insurance - GDP 10 million"
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2020-04-20T00:00:00Z"
}
},
"classification": {
"id": "70130000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "It is anticipated that this contract will commence in early March 2020 and last initially for one (1) year. It is envisaged that the lodges be available as holiday lets continuously and year-round in future years, therefore a one (1) year contract, with the option of two (2) two (2) year extensions is proposed. The maximum length of the contract with extension(s) is therefore five (5) years."
}
},
"language": "EN",
"description": "(SC Ref:617430)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000609283"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000609283"
}
],
"noticetype": "PCS Notice - Website Contract Award Notice",
"awards": [
{
"id": "HES/C/4063",
"suppliers": [
{
"id": "org-297",
"name": "Rettie & Co"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "HES/C/4063",
"awardID": "HES/C/4063",
"status": "active",
"dateSigned": "2020-03-05T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "943",
"measure": "lowestValidBidValue",
"value": 15885
},
{
"id": "944",
"measure": "highestValidBidValue",
"value": 28500
},
{
"id": "945",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "946",
"measure": "smeBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "947",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "948",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "949",
"measure": "electronicBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "950",
"measure": "lowestValidBidValue",
"value": 15885,
"relatedLot": "1"
},
{
"id": "951",
"measure": "highestValidBidValue",
"value": 28500,
"relatedLot": "1"
}
]
}
}