Close Cleaning Maintenance Lotted MTC Contract

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000638901-2020-12-18T00:00:00Z",
    "date": "2020-12-18T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000638901",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-79",
            "name": "Castlehill Housing Association",
            "identifier": {
                "legalName": "Castlehill Housing Association"
            },
            "address": {
                "streetAddress": "4 Carden Place",
                "locality": "Aberdeen",
                "region": "UKM5",
                "postalCode": "AB10 1UT"
            },
            "contactPoint": {
                "email": "info@castlehillha.co.uk",
                "telephone": "+44 1224625822",
                "url": "http://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.castlehillha.co.uk/"
            }
        },
        {
            "id": "org-80",
            "name": "Aberdeen Sheriff Court",
            "identifier": {
                "legalName": "Aberdeen Sheriff Court"
            },
            "address": {
                "streetAddress": "53 Castle Street",
                "locality": "Aberdeen",
                "postalCode": "AB11 5BB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-8",
            "name": "Castlehill Housing Association",
            "identifier": {
                "legalName": "Castlehill Housing Association"
            },
            "address": {
                "streetAddress": "4 Carden Place",
                "locality": "Aberdeen",
                "region": "UKM5",
                "postalCode": "AB10 1UT"
            },
            "contactPoint": {
                "email": "info@castlehillha.co.uk",
                "telephone": "+44 1224625822",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.castlehillha.co.uk/"
            }
        }
    ],
    "buyer": {
        "name": "Castlehill Housing Association",
        "id": "org-8"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000638901",
        "title": "Close Cleaning Maintenance Lotted MTC Contract",
        "description": "Generally, the service will comprise the regular common close cleaning to the propeties listed in the tender.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "90910000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "90910000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "id": "90910000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "id": "90910000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "id": "90910000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM62"
                    }
                ],
                "relatedLot": "5"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2021-01-15T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-01-15T12:00:00Z"
        },
        "documents": [
            {
                "id": "DEC402056",
                "documentType": "contractNotice",
                "title": "Close Cleaning Maintenance Lotted MTC Contract",
                "description": "Generally, the service will comprise the regular common close cleaning to the propeties listed in the tender.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402056",
                "format": "text/html"
            },
            {
                "id": "DEC402056-1",
                "title": "ESPD & Price Quality Method Statement & Scoring Evaluation - Close Cleaning - vfinal",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402056&idx=1",
                "datePublished": "2020-12-14T09:14:17Z",
                "dateModified": "2020-12-14T09:14:17Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC402056-2",
                "title": "ESPD - CC Lotted MTC 2021 to 2027",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402056&idx=2",
                "datePublished": "2020-12-14T09:14:17Z",
                "dateModified": "2020-12-14T09:14:17Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC402056-3",
                "title": "Preferred Lot & Area Form",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402056&idx=3",
                "datePublished": "2020-12-14T09:14:17Z",
                "dateModified": "2020-12-14T09:14:17Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC402056-4",
                "title": "CHA Communal Cleaning Term Contract - Invitation To Tender (ITT)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402056&idx=4",
                "datePublished": "2020-12-14T09:14:17Z",
                "dateModified": "2021-01-29T10:52:50Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC402056-5",
                "title": "CHA Communal Cleaning Term Contract - Section No. 03 - Pricing Schedule - V0",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402056&idx=5",
                "datePublished": "2020-12-14T09:14:17Z",
                "dateModified": "2021-01-29T10:51:10Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC402056-6",
                "title": "TUPE Information - Cleaning Staff",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402056&idx=6",
                "datePublished": "2020-12-14T09:14:17Z",
                "dateModified": "2020-12-14T09:14:17Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "DEC402056-7",
                "title": "TUPE Information - Contractors",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402056&idx=7",
                "datePublished": "2021-01-19T18:34:43Z",
                "dateModified": "2021-01-27T10:14:32Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC402056-8",
                "title": "Terms and Conditions Overview - Staff",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402056&idx=8",
                "datePublished": "2021-01-19T18:38:05Z",
                "dateModified": "2021-01-19T18:38:05Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC402056-9",
                "title": "TUPE Information - Contractors v1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402056&idx=9",
                "datePublished": "2021-01-27T10:14:32Z",
                "dateModified": "2021-01-27T10:14:32Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC402056-10",
                "title": "CHA Communal Cleaning Term Contract - Section No. 03 - Pricing Schedule - V1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402056&idx=10",
                "datePublished": "2021-01-29T10:51:09Z",
                "dateModified": "2021-01-29T10:51:09Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC402056-11",
                "title": "CHA Communal Cleaning Term Contract - Invitation To Tender (ITT) 210128",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402056&idx=11",
                "datePublished": "2021-01-29T10:52:50Z",
                "dateModified": "2021-01-29T10:52:50Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC402056-12",
                "title": "Cleaning Staff by Area - TUPE",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC402056&idx=12",
                "datePublished": "2021-02-05T13:21:31Z",
                "dateModified": "2021-02-05T13:21:31Z",
                "format": "application/pdf"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 - Aberdeen City",
                "description": "Lot 1 Aberdeen City. See the attached ESPD & Price Quality Method Statement & Scoring Evaluation - Close Cleaning Maintenance - Final for the specific details on bidding for lots across the geographical areas.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The MTCA for the Services for each Lot will be for a 3-year period with the option to extend for 3 x single 1-year periods solely at CHA discretion to a maximum of 6 years"
                }
            },
            {
                "id": "2",
                "title": "Lot 2 - Aberdeen South",
                "description": "Lot 2 Aberdeen South. See the attached ESPD & Price Quality Method Statement & Scoring Evaluation - Close Cleaning Maintenance - Final for the specific details on bidding for lots across the geographical areas.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The MTCA for the Services for each Lot will be for a 3-year period with the option to extend for 3 x single 1-year periods solely at CHA discretion to a maximum of 6 years"
                }
            },
            {
                "id": "3",
                "title": "Lot 3 - Aberdeenshire North",
                "description": "Lot 3 Aberdeenshire North. See the attached ESPD & Price Quality Method Statement & Scoring Evaluation - Close Cleaning Maintenance - Final for the specific details on bidding for lots across the geographical areas.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The MTCA for the Services for each Lot will be for a 3-year period with the option to extend for 3 x single 1-year periods solely at CHA discretion to a maximum of 6 years"
                }
            },
            {
                "id": "4",
                "title": "Lot 4 - Aberdeenshire Central",
                "description": "Lot 4 Aberdeenshire Central. See the attached ESPD & Price Quality Method Statement & Scoring Evaluation - Close Cleaning Maintenance - Final for the specific details on bidding for lots across the geographical areas.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The MTCA for the Services for each Lot will be for a 3-year period with the option to extend for 3 x single 1-year periods solely at CHA discretion to a maximum of 6 years"
                }
            },
            {
                "id": "5",
                "title": "Lot 5 - Moray",
                "description": "Lot 5 Moray. See the attached ESPD & Price Quality Method Statement & Scoring Evaluation - Close Cleaning Maintenance - Final for the specific details on bidding for lots across the geographical areas.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The MTCA for the Services for each Lot will be for a 3-year period with the option to extend for 3 x single 1-year periods solely at CHA discretion to a maximum of 6 years"
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647,
            "awardCriteriaDetails": "The Association is are limiting the number of Lots/Areas that each contractor can bid for. We are seeking interest from organisations that can provide all of the above Lot & Areas services to the Association, due to the nature of the services involved in this MTCA; this tender has been split into five (5) Lots/Areas to reduce any risk associated with delivery of the service with only 1 supplier. It is our intention to appoint a maximum of five (5) bidders for all Lots/Areas, the minimum to be appointed will be two (2), the maximum number of Lots/Area any one contractor can win will be three (3) unless the Association considers the 2nd, 3rd, 4th etc placed contractors bids to be Abnormally Low or High tenders (see clause below on ALT & AHT) or the quality score for the 2nd, 3rd, 4th etc placed contractors falls below the minimum required score of 587/825 - 70%"
        },
        "bidOpening": {
            "date": "2021-01-15T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "KPIs attached to notice"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "All as outlined in the attached ESPD & Price Quality Method Statement & Scoring Evaluation - Close Cleaning Maintenance - Final"
                },
                {
                    "type": "economic",
                    "description": "All as outlined in the attached ESPD & Price Quality Method Statement & Scoring Evaluation - Close Cleaning Maintenance - Final"
                },
                {
                    "type": "technical",
                    "description": "All as outlined in the attached ESPD & Price Quality Method Statement & Scoring Evaluation - Close Cleaning Maintenance - Final"
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "90910000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "All as outlined in the attached documents"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-11",
                "description": "COVID-19",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2021-01-15T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2021-02-12T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2021-01-15T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2021-02-12T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "description": "Please ensure that you red very carefully and comprehensively the attached ESPD & Price Quality Method Statement & Scoring Evaluation - Close Cleaning Maintenance - Final as it contains very specific information that you will require to follow to provide your ESPD response. It also contains the very specific details on bidding for lots across the geographical lots and the limiting the lots instructions. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=638901. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Details are within the attached ESPD & Price Quality Method Statement & Scoring Evaluation - Close Cleaning Maintenance - Final (SC Ref:638901)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000638901"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000638901"
        }
    ],
    "noticetype": "OJEU - F14 - Corrigendum"
}