Stair and Window Cleaning Contract 2021 - 2023

{
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    "id": "ocds-r6ebe6-0000640493-2021-01-18T00:00:00Z",
    "date": "2021-01-18T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000640493",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-58",
            "name": "Link Group",
            "identifier": {
                "legalName": "Link Group"
            },
            "address": {
                "streetAddress": "2c New Mart Road",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH14 1RL"
            },
            "contactPoint": {
                "name": "Mark Beetham",
                "email": "mark.beetham@linkhaltd.co.uk",
                "telephone": "+44 3303030124",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://linkhousing.org.uk/"
            }
        },
        {
            "id": "org-59",
            "name": "Falkirk Sherriff Court",
            "identifier": {
                "legalName": "Falkirk Sherriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, Main Street, Camelon",
                "locality": "Falkirk",
                "postalCode": "FK1 4AR"
            },
            "contactPoint": {
                "telephone": "+44 1324620822",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
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        }
    ],
    "buyer": {
        "name": "Link Group",
        "id": "org-58"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000640493",
        "title": "Stair and Window Cleaning Contract 2021 - 2023",
        "description": "Stair and window cleaning services to the communal areas within rented and sheltered accommodation across Scotland. This is a 2 year contract with an option for plus 1 + 1 year if both parties agree to continue.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "90911000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM73"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM91"
                    },
                    {
                        "region": "UKM78"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "90911000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM8"
                    },
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM94"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "id": "90911000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM84"
                    },
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM95"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "id": "90911000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM76"
                    },
                    {
                        "region": "UKM77"
                    }
                ],
                "relatedLot": "4"
            }
        ],
        "value": {
            "amount": 828000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-02-17T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN404392",
                "documentType": "contractNotice",
                "title": "Stair and Window Cleaning Contract 2021 - 2023",
                "description": "Stair and window cleaning services to the communal areas within rented and sheltered accommodation across Scotland. This is a 2 year contract with an option for plus 1 + 1 year if both parties agree to continue.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN404392",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JAN404392-1",
                "title": "SPD Background Information Stair and Window Cleaning 2021 23",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN404392&idx=1",
                "datePublished": "2021-01-18T11:26:16Z",
                "dateModified": "2021-01-18T11:26:16Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN404392-2",
                "title": "SPD Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN404392&idx=2",
                "datePublished": "2021-01-18T11:26:16Z",
                "dateModified": "2021-01-18T11:26:16Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Stair and Window Cleaning Contract 2021 - 2023 - Edinburgh Region",
                "description": "Link Housing is a subsidiary of Link Group Ltd. Link Group Ltd and its subsidiaries (as detailed below) (\"Link\") is following a two-stage procedure to appoint a contractor to deliver a customer focussed stair and window cleaning contract for 2021 - 2023, with a possibility for further two individual twelve months extension as mutually agreed and subject to negotiations and contract performance (referred to \"1+1\" hereafter). Link can at their sole discretion extend the period of the contract by one year beyond the contract period stated and further one year thereafter. The contract will be extended for both year three and year four, dependant on both parties being in agreement to extend. The contract will be divided into four \"Lots\". Lot 1 - Edinburgh region, Lot 2 - Glasgow region, Lot 3 - Falkirk & Fife region and Lot 4 - Lanarkshire region. Each region has approx. 200 property \"blocks\" that contain entrance corridors, stairs, landings, and windows. These \"blocks\" range in size and differing amounts of dwellings that use the common areas. Further details, addresses and property details will be issued as part of the second stage of the advertised contract.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "40 price 60 quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40 price 60 quality"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per \"Lot\" by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per \"Lot\"."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "contractPeriod": {
                    "startDate": "2021-04-01T00:00:00Z",
                    "endDate": "2023-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 + 1 + 1 year"
                }
            },
            {
                "id": "2",
                "title": "Stair and Window Cleaning Contract 2021 - 2023 - Glasgow Region",
                "description": "The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per \"Lot\" by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per \"Lot\".",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "40 price 60 quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per \"Lot\" by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per \"Lot\"."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2021-04-01T00:00:00Z",
                    "endDate": "2023-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 + 1 + 1"
                }
            },
            {
                "id": "3",
                "title": "Stair and Window Cleaning Contract 2021 - 2023 - Lanarkshire",
                "description": "The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per \"Lot\" by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per \"Lot\".",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "40 price 60 quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per \"Lot\" by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per \"Lot\"."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2021-04-01T00:00:00Z",
                    "endDate": "2023-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 + 1 + 1"
                }
            },
            {
                "id": "4",
                "title": "Stair and Window Cleaning Contract 2021 - 2023 - Falkirk & Fife",
                "description": "The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per \"Lot\" by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per \"Lot\".",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "40 price 60 quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per \"Lot\" by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per \"Lot\"."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2021-04-01T00:00:00Z",
                    "endDate": "2023-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 + 1 + 1"
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
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        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Customer Satisfaction - %age satisfaction through satisfaction survey - >95% Adherence to programme - Variance in days - + / - 3 days Quality of work In accordance with specification Comparison with specification - 100% Waste management - %age of waste recycled - 80% or above Safety To maximise health and safety - Number of recordable incidents - Zero Costs - Variation of Accepted Tender to agreed Final Account - On or below cost Complaints - All complaints resolved or reasonable action taken - Within 5 or 20 working days of complaint being received - 100%"
        },
        "coveredBy": [
            "GPA"
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        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2021-02-22T00:00:00Z"
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As stated withing supplied documentation. Member of the BICSc"
                },
                {
                    "type": "economic",
                    "minimum": "Bidders should provide turnover for the last three years. The Bidders annual turnover must be twice the estimated annual value of the contract (125,000 GBP per lot per annum) Employer's (Compulsory) Liability Insurance: 5,000,000.00 GBP Public Liability Insurance: 5,000,000.00 GBP"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "techniques": {
            "hasElectronicAuction": true
        },
        "classification": {
            "id": "90911000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=640493. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Link Group Ltd requires the successful contractor to deliver community benefit as part of the delivery of the works. These targets are mandatory and must be delivered by the successful supplier. Each Tenderer is required to provide contact details for the person/s responsible for community benefit and an Employment and Skills Plan (ESP) outlining when and how these community benefits will be delivered. (SC Ref:640493)",
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