Award

Framework Agreement for Mixed Tenure Service - Provision of Close Cleaning

EAST RENFREWSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

The East Renfrewshire Council is seeking tenders for a Framework Agreement titled "Framework Agreement for Mixed Tenure Service - Provision of Close Cleaning." This procurement process falls under the services category and is aimed at providing close cleaning services in mixed tenure estates and surrounding common areas across East Renfrewshire. The tender was initiated on 25 March 2021 and the submission deadline is set for 8 April 2021. The Council's headquarters is located at Eastwood HQ, Eastwood Park, Giffnock, G46 6UG, UK. The procurement method used for this exercise is an open procedure, and the framework is designed to appoint a minimum of three suppliers who will deliver cleaning services across the region during the contract period spanning from May 2021 to the end of March 2024, with an option for an extension.

This tender presents significant opportunities for businesses in the cleaning and maintenance sectors, particularly for small and medium-sized enterprises (SMEs) as well as larger firms. Suppliers that can demonstrate capability in close cleaning services, possess strong financial standings, and comply with the community benefits requirements will be well-positioned to compete effectively. The contractors selected will have the potential to establish a long-term partnership with the Council, thus enhancing their operational capacity and market presence whilst contributing to community wellbeing through their services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Framework Agreement for Mixed Tenure Service - Provision of Close Cleaning

Notice Description

Provision of close cleaning services in mixed tenure estates and surrounding common areas across East Renfrewshire. Contract award will be offered as a Framework Agreement to the top 3 bidders appointed after evaluation. There will be no guarantee given with regard to the Council's overall uptake of any resulting Framework. The Framework will run for a period of 35 Months with an option to extend for up to a further 12 month period at the sole discretion of the council.

Lot Information

Lot 1

Supplier to carry out a common close cleaning service across East Renfrewshire. Closes to be cleaned roughly 17 occasions from May 2021 to end March 2022. Each to be cleaned approximately 3 weeks apart. Minimum of 3 suppliers appointed to the framework after evaluation.. Framework Agreement with a minimum of 3 suppliers.

Renewal: 1 x 12 Month Extension Period

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000645682
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR413323
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services


CPV Codes

98341130 - Janitorial services

Notice Value(s)

Tender Value
£140,000 £100K-£500K
Lots Value
£140,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£27,601 Under £100K

Notice Dates

Publication Date
29 Apr 20214 years ago
Submission Deadline
8 Apr 2021Expired
Future Notice Date
Not specified
Award Date
28 Apr 20214 years ago
Contract Period
3 May 2021 - 31 Mar 2024 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST RENFREWSHIRE COUNCIL
Contact Name
May Harvey-Welsh
Contact Email
may.harvey-welsh@eastrenfrewshire.gov.uk
Contact Phone
+44 1415773669

Buyer Location

Locality
GIFFNOCK
Postcode
G46 6UG
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
East Renfrewshire
Electoral Ward
Giffnock and Thornliebank
Westminster Constituency
East Renfrewshire

Supplier Information

Number of Suppliers
3
Supplier Names

ALLANDER CLEANING SERVICES

CALEDONIAN MAINTENANCE SERVICES

CAS CONTRACT CLEANING

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR410377
    Framework Agreement for Mixed Tenure Service - Provision of Close Cleaning - Provision of close cleaning services in mixed tenure estates and surrounding common areas across East Renfrewshire. Contract award will be offered as a Framework Agreement to the top 3 bidders appointed after evaluation. There will be no guarantee given with regard to the Council's overall uptake of any resulting Framework. The Framework will run for a period of 35 Months with an option to extend for up to a further 12 month period at the sole discretion of the council.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR413323
    Framework Agreement for Mixed Tenure Service - Provision of Close Cleaning - Provision of close cleaning services in mixed tenure estates and surrounding common areas across East Renfrewshire. Contract award will be offered as a Framework Agreement to the top 3 bidders appointed after evaluation. There will be no guarantee given with regard to the Council's overall uptake of any resulting Framework. The Framework will run for a period of 35 Months with an option to extend for up to a further 12 month period at the sole discretion of the council.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000645682-2021-04-29T00:00:00Z",
    "date": "2021-04-29T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000645682",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-48",
            "name": "East Renfrewshire Council",
            "identifier": {
                "legalName": "East Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Eastwood HQ, Eastwood Park,",
                "locality": "Giffnock",
                "region": "UKM83",
                "postalCode": "G46 6UG"
            },
            "contactPoint": {
                "name": "May Harvey-Welsh",
                "email": "may.harvey-Welsh@eastrenfrewshire.gov.uk",
                "telephone": "+44 1415773669",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastrenfrewshire.gov.uk"
            }
        },
        {
            "id": "org-49",
            "name": "Allander Cleaning Services Ltd",
            "identifier": {
                "legalName": "Allander Cleaning Services Ltd"
            },
            "address": {
                "streetAddress": "136 Strathmore Road",
                "locality": "Glasgow",
                "postalCode": "g227dw",
                "region": "UKM82"
            },
            "contactPoint": {
                "email": "paisley@scotcourts.gov.uk",
                "telephone": "+44 7740783327",
                "url": "http://www.scotcourts.gov.uk/the-courts/court-locations/paisley-sheriff-court-and-justice-of-the-peace-court"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-21",
            "name": "Caledonian Maintenance Services Ltd",
            "identifier": {
                "legalName": "Caledonian Maintenance Services Ltd"
            },
            "address": {
                "streetAddress": "68 Bogmoor Place, Shieldhall",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G51 4SN"
            },
            "contactPoint": {
                "email": "jim@caledonianmaintenance.com",
                "telephone": "+44 1414457950"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-50",
            "name": "CAS Contract Cleaning Ltd",
            "identifier": {
                "legalName": "CAS Contract Cleaning Ltd"
            },
            "address": {
                "streetAddress": "Unit 5a & 5c, Firhill House, 55-65 Firhill Road",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G20 7BE"
            },
            "contactPoint": {
                "telephone": "+44 1417727655"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-51",
            "name": "Paisley Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Paisley Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "St James Street",
                "locality": "Paisley",
                "postalCode": "PA3 2HW"
            },
            "contactPoint": {
                "email": "paisley@scotcourts.gov.uk",
                "telephone": "+44 1418875291",
                "url": "http://www.scotcourts.gov.uk/the-courts/court-locations/paisley-sheriff-court-and-justice-of-the-peace-court"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "East Renfrewshire Council",
        "id": "org-48"
    },
    "tender": {
        "id": "CE 20 21 065",
        "title": "Framework Agreement for Mixed Tenure Service - Provision of Close Cleaning",
        "description": "Provision of close cleaning services in mixed tenure estates and surrounding common areas across East Renfrewshire. Contract award will be offered as a Framework Agreement to the top 3 bidders appointed after evaluation. There will be no guarantee given with regard to the Council's overall uptake of any resulting Framework. The Framework will run for a period of 35 Months with an option to extend for up to a further 12 month period at the sole discretion of the council.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "98341130",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "East Renfrewshire Council Boundry"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 140000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-04-08T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-04-08T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAR410377",
                "documentType": "contractNotice",
                "title": "Framework Agreement for Mixed Tenure Service - Provision of Close Cleaning",
                "description": "Provision of close cleaning services in mixed tenure estates and surrounding common areas across East Renfrewshire. Contract award will be offered as a Framework Agreement to the top 3 bidders appointed after evaluation. There will be no guarantee given with regard to the Council's overall uptake of any resulting Framework. The Framework will run for a period of 35 Months with an option to extend for up to a further 12 month period at the sole discretion of the council.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR410377",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "APR413323",
                "documentType": "awardNotice",
                "title": "Framework Agreement for Mixed Tenure Service - Provision of Close Cleaning",
                "description": "Provision of close cleaning services in mixed tenure estates and surrounding common areas across East Renfrewshire. Contract award will be offered as a Framework Agreement to the top 3 bidders appointed after evaluation. There will be no guarantee given with regard to the Council's overall uptake of any resulting Framework. The Framework will run for a period of 35 Months with an option to extend for up to a further 12 month period at the sole discretion of the council.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR413323",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Supplier to carry out a common close cleaning service across East Renfrewshire. Closes to be cleaned roughly 17 occasions from May 2021 to end March 2022. Each to be cleaned approximately 3 weeks apart. Minimum of 3 suppliers appointed to the framework after evaluation.. Framework Agreement with a minimum of 3 suppliers.",
                "status": "complete",
                "value": {
                    "amount": 140000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2021-05-03T00:00:00Z",
                    "endDate": "2024-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 x 12 Month Extension Period"
                }
            }
        ],
        "bidOpening": {
            "date": "2021-04-08T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "minimum": "To establish the financial standing of a bidder, the Council will: Take into account a risk report provided independently by Creditsafe. Within such reports, the risk of business failure is expressed as a score ranging from 1 -100. In the event that a company is determined to have a risk failure rating of below 30 i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. Where the score is 30+ the Council will consider all information available from the report. Where you are not registered on credit safe e.g. charitable organisations, new start companies and Sole Traders you are to submit 2 years financial accounts, including Profit & Loss Statement and Balance Sheet for consideration. It should be noted that in addition to the above checks the Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant's economic and financial standing. The final decision on bidder inclusion rests with the Council. The successful tender will be expected to maintain a Creditsafe level of 30+ throughout the contract period. The offer of any extension to the contract will be dependent on an acceptable crediting rating of 30+. The council reserve the right to terminate the contract should the financial standing decline to an unacceptable level. Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date - failure to do so will result in rejection of your submission."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2021-10-08T00:00:00Z"
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 3
            }
        },
        "classification": {
            "id": "98341130",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Bidders should note that all questions relevant to this exercise should be posted using the Message Board facility for this project. Please ensure that all documentation is read thoroughly. Please note that the dates on this notice are indicative and subject to change. All values indicated are indicative figure only and no guarantee is given with regard to the Council's overall uptake of any resulting contract. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time and date to avoid any last minute problems. East Renfrewshire Council reserves the right inline with Regulation 72 of the Public Contracts (Scotland) Regulations 2015, to modified any awarded contract without a new procurement procedure. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18130. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:652367)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000645682"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000645682"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "CE 20 21 065",
            "suppliers": [
                {
                    "id": "org-49",
                    "name": "Allander Cleaning Services Ltd"
                },
                {
                    "id": "org-21",
                    "name": "Caledonian Maintenance Services Ltd"
                },
                {
                    "id": "org-50",
                    "name": "CAS Contract Cleaning Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CE 20 21 065",
            "awardID": "CE 20 21 065",
            "status": "active",
            "value": {
                "amount": 27601.4,
                "currency": "GBP"
            },
            "dateSigned": "2021-04-28T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "124",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "125",
                "measure": "smeBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "126",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "127",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "128",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}