Award

Hard FM - Planned Preventative and Reactive Maintenance

ABERDEENSHIRE COUNCIL

This public procurement record has 3 releases in its history.

Award

11 Dec 2024 at 00:00

TenderUpdate

06 Sep 2021 at 00:00

Tender

02 Jul 2021 at 00:00

Summary of the contracting process

Aberdeenshire Council has awarded a contract titled "Hard FM - Planned Preventative and Reactive Maintenance" to FES. This contract, which focuses on the provision of planned preventative and reactive maintenance activities across Aberdeenshire Council's property estate, also includes a service desk function. The procurement method used was an open procedure, and the contract has been completed. Significant dates include the contract signing on 31 March 2022 and the contract award date of 11 December 2024. The properties covered under this contract are located across the entire Aberdeenshire geographic area.

This tender offers substantial opportunities for business growth, particularly for large companies capable of handling extensive maintenance services. Businesses specialising in building and facilities management, including electrical, plumbing, and HVAC services, will find this contract especially relevant. The contract's scope covers a range of maintenance tasks, and the Council's openness to consortia bids and joint ventures encourages collaborative business strategies. Additionally, the contract includes options for minor works task orders, further extending potential business opportunities.

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Notice Title

Hard FM - Planned Preventative and Reactive Maintenance

Notice Description

Planned Preventative & Reactive Maintenance activities across the whole of Aberdeenshire Council's property estate, including the provision of a service desk function.

Lot Information

Lot 1

This procurement is for a single contractor to deliver a full Planned Preventative and Reactive Maintenance service across Aberdeenshire Council's entire portfolio of operations and non operational building and land assets. The provision of a 24/7/365 service desk is required as part of this service. Whilst the Council wishes to contract directly with one party, consortia bids, joint ventures, bids based on a management and subcontracting structure etc are welcome.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: This contract is primarily to facilitate the necessary Planned Preventative and Reactive Maintenance tasks but provision is made for separate minor works task orders to be placed with the successful contractor where the Council feels it is appropriate to do so.

Renewal: The contract will have a maximum of 2 optional extension periods of up to 12 months each. Thereafter there will be a renewal albeit not necessary in the same format as this tender.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000648700
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520005
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

70 - Real estate services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

98 - Other community, social and personal services


CPV Codes

45212290 - Repair and maintenance work in connection with sports facilities

45259000 - Repair and maintenance of plant

45259300 - Heating-plant repair and maintenance work

45261900 - Roof repair and maintenance work

45261920 - Roof maintenance work

50000000 - Repair and maintenance services

50324200 - Preventive maintenance services

50411200 - Repair and maintenance services of gas meters

50412000 - Repair and maintenance services of testing apparatus

50413000 - Repair and maintenance services of checking apparatus

50531200 - Gas appliance maintenance services

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

50760000 - Repair and maintenance of public conveniences

50883000 - Repair and maintenance services of catering equipment

70331000 - Residential property services

70332000 - Non-residential property services

70332300 - Industrial property services

77313000 - Parks maintenance services

77314000 - Grounds maintenance services

77320000 - Sports fields maintenance services

98371111 - Cemetery maintenance services

Notice Value(s)

Tender Value
£40,000,000 £10M-£100M
Lots Value
£40,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£61,879,470 £10M-£100M

Notice Dates

Publication Date
11 Dec 20241 years ago
Submission Deadline
10 Sep 2021Expired
Future Notice Date
Not specified
Award Date
31 Mar 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
2028

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ABERDEENSHIRE COUNCIL
Contact Name
Mhairi Roper, Stephen McCann
Contact Email
mhairi.roper@aberdeenshire.gov.uk, school.transport@aberdeenshire.gov.uk, stephen.mccann@aberdeenshire.gov.uk
Contact Phone
+44 1467530600, +44 1467533335, +44 1467536287

Buyer Location

Locality
ABERDEEN
Postcode
AB16 5GB
Post Town
Aberdeen
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire

Local Authority
Aberdeen City
Electoral Ward
Midstocket/Rosemount
Westminster Constituency
Aberdeen North

Supplier Information

Number of Suppliers
1
Supplier Name

FES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "minimum": "Bidders are required to respond to the SPD as per below: 4B.1.1 Not require 4B.1.2 Bidders will be required to have an average yearly turnover of a minimum of 60 million GBP for the last three years. 4B.1.3 If the relevant documentation is available electronically, please indicate the web address, the issuing authority or body and the precise reference of the documentation. 4B.2 Not required 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. 4B.4 Not required 4b.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10 million GBP Public Liability Insurance = 10 million GBP Professional Risk Indemnity Insurance = 10 million GBP Product Liability Insurance = 10 million GBP http://www.hse.gov.uk/pubns/hse40.pdf 4B.6 Not required"
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