Tender

Dynamic Purchasing System for the Provision of Training Services

ABERDEEN CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

10 Aug 2021 at 00:00

Planning

14 Jul 2021 at 00:00

Summary of the contracting process

The Aberdeen City Council is inviting suppliers to participate in a Dynamic Purchasing System (DPS) for the provision of various training services over a five-year period, with a total estimated budget of £14 million. This procurement is classified under the services category and will be conducted using a selective method. The opportunity is based in Aberdeen, and suppliers can submit their bids electronically until the tender period ends on 9th September 2021. The DPS will also be accessible to Aberdeenshire Council and the Highland Council, further expanding the potential for engagement.

This tender presents a substantial business growth opportunity for training providers across various sectors, including education, health and safety, digital training, and professional development. Suppliers specialising in corporate training, skill development, and compliance-related courses would find this tender especially relevant, as it encompasses numerous lots designed to meet diverse training needs for council staff. Engaging in this DPS not only allows suppliers to secure contracts but also to build long-term relationships with multiple councils in the region.

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Notice Title

Dynamic Purchasing System for the Provision of Training Services

Notice Description

Aberdeen City Council are inviting suppliers to bid for a place on a Dynamic Purchasing System for the provision of a range of training services over the course of a five year period. A variety of Lots will be available (listed below) and suppliers are encouraged to come forward to gain a place on a Lot pertaining to the services they offer. This DPS is operated by Aberdeen City Council, but will be open for use by Aberdeenshire Council and the Highland Council.

Lot Information

Corporate Training and Development

This Lot covers a range of training provisions to meet the learning requirements of key skills required across the Council. Examples include (list is not exhaustive): -A range of Leadership & Management development training from first line management topics through to executive leadership development -Coaching and Mentoring training -1:1 and group coaching delivery -Presentation, facilitation, personal impact training -Negotiation skills training -Dealing with difficult situations and conflict management -Giving and receiving feedback -Supervisory skills for first line supervisors -Chairing skills -Recruitment & Selection Training -Mediation -A range of topics related to improving individual Mental Health & Wellbeing, managing and supporting the mental health and wellbeing of others as a peer Topics relating to driving, delivering and personally adapting to improvement and Change -Systems thinking -Leading and supporting others through change -Equality & Diversity Awareness -Webinars and mass events to upskill our whole leadership population Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.

Health and Safety Training

This Lot covers a range of general and role-specific training to meet the learning requirements for staff competences across the Council. These would include, but are not exclusive to areas of: -First Aid. -Working safely at height; general training and specific equipment training, e.g. PASMA; -Manual Handling; objects and people; -Lone working; -Display Screen Equipment (DSE) assessor; -Asbestos awareness; -Health and safety for senior executives. Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.

Education Training

Education training provisions Lot would cover all aspects of learning required to ensure staff in education have the skills and knowledge to continue to provide services to children and young people and where required, maintain registration with professional bodies. These would include, but are not exclusive to, areas of: -Learning and Teaching; -Health & Wellbeing; -Educational leadership, coaching, mentoring and facilitation; -Curriculum development; -Learning technologies; -Technician training; -Promoting positive behaviour; -Educational Psychology; -Award Bearing Courses/Qualifications; -MiS Support training. Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.

Social Work and Care Training

Social Work / Social Care training ensures staff meet registration requirements, and have the necessary skills to carry out their duties that will keep children and adults safe. Some examples would include: -Child protection -Attachment -Substance misuse -SVQs -Dyadic Developmental Psychotherapy & Practice (DDP) -Domestic Abuse -Alternative Family (Adoption & Fostering) -Trauma Informed Practice Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.

Digital and Data Training

Digital and data training covers all the digital skills required to support the delivery of services and to enable staff to add to, and maintain their knowledge and skills where there are system changes and/or upgrades, retain professional certification, or improve their knowledge and skills where a skills gap has been identified. Examples of these include digital security on a range of platforms, Cloud, MS Technologies, Oracle and Azure Training. The data aspect of this lot covers data related compliance areas of training need: this may include training to support compliance with UK GDPR, Data Protection Act 2018, Public Records (Scotland) Act 2011. Freedom of Information (Scotland) Act 2002, Environmental Information (Scotland) Regulations 2005, The Re-use of Public Sector Information Regulations 2015, the Privacy and Electronic Communication Regulation and any other information-related legislation applicable to local authorities. Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.

Mechanical Plant & Vehicle Use Training

This Lot covers all aspects of vehicle use encompassing areas of driver training through to the maintenance of vehicles to ensure competence and compliance with regulations. Examples of vehicle training would be CPC, HGV and forklift training. Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.

Equipment Use Training

To ensure staff are trained on safe and compliant use of equipment or machinery specific to their area of work, mitigating risks to themselves and/or others. These would include training such as workshop skills, the use of machinery, abrasive wheels and workshop machinery. Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.

Professional Role Training

This Lot covers all professional roles which encompasses business and operational areas requiring training to either maintain registration with professional bodies or to demonstrate competence. Examples of which would be planning, legal services, areas of environmental health. Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.

Trades Training

This Lot relates to all Trades training requirements covering areas such as building and construction work, gas and electrical safety and roads maintenance. These would cover areas such as gas safety, electrical safety, construction etc. Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.

Other Training

This Lot pertains to any additional training outwith the other nine available Lots. This Lot was created to ensure that the Council has a mechanism to be able to seek services where there is any significant change to the training market in the future. Where suppliers have been accepted onto any other Lot, they will be automatically onboarded onto Lot 10. Bidders awarded a place on any Lot are under no obligation to bid for any subsequent further competition.. Please see attached documentation for any further information.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000659888
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG423904
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services


CPV Codes

80000000 - Education and training services

Notice Value(s)

Tender Value
£14,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Aug 20214 years ago
Submission Deadline
9 Sep 2021Expired
Future Notice Date
2 Aug 2021Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ABERDEEN CITY COUNCIL
Additional Buyers

ABERDEENSHIRE COUNCIL

THE HIGHLAND COUNCIL

Contact Name
Not specified
Contact Email
cpssprocurement@aberdeencity.gov.uk, peopledevelopment@aberdeencity.gov.uk
Contact Phone
+44 1463702670, +44 1467530600

Buyer Location

Locality
ABERDEEN
Postcode
AB16 5GB
Post Town
Aberdeen
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM50 Aberdeen City and Aberdeenshire

Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "id": "5",
                "title": "Digital and Data Training",
                "description": "Digital and data training covers all the digital skills required to support the delivery of services and to enable staff to add to, and maintain their knowledge and skills where there are system changes and/or upgrades, retain professional certification, or improve their knowledge and skills where a skills gap has been identified. Examples of these include digital security on a range of platforms, Cloud, MS Technologies, Oracle and Azure Training. The data aspect of this lot covers data related compliance areas of training need: this may include training to support compliance with UK GDPR, Data Protection Act 2018, Public Records (Scotland) Act 2011. Freedom of Information (Scotland) Act 2002, Environmental Information (Scotland) Regulations 2005, The Re-use of Public Sector Information Regulations 2015, the Privacy and Electronic Communication Regulation and any other information-related legislation applicable to local authorities. Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "General Requirements",
                            "description": "70%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false
            },
            {
                "id": "6",
                "title": "Mechanical Plant & Vehicle Use Training",
                "description": "This Lot covers all aspects of vehicle use encompassing areas of driver training through to the maintenance of vehicles to ensure competence and compliance with regulations. Examples of vehicle training would be CPC, HGV and forklift training. Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "General Requirements",
                            "description": "70%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false
            },
            {
                "id": "7",
                "title": "Equipment Use Training",
                "description": "To ensure staff are trained on safe and compliant use of equipment or machinery specific to their area of work, mitigating risks to themselves and/or others. These would include training such as workshop skills, the use of machinery, abrasive wheels and workshop machinery. Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "General Requirements",
                            "description": "70%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false
            },
            {
                "id": "8",
                "title": "Professional Role Training",
                "description": "This Lot covers all professional roles which encompasses business and operational areas requiring training to either maintain registration with professional bodies or to demonstrate competence. Examples of which would be planning, legal services, areas of environmental health. Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "General Requirements",
                            "description": "70%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false
            },
            {
                "id": "9",
                "title": "Trades Training",
                "description": "This Lot relates to all Trades training requirements covering areas such as building and construction work, gas and electrical safety and roads maintenance. These would cover areas such as gas safety, electrical safety, construction etc. Please note, this list of courses are indicative of the types of courses that the Council may call off from this lot of the DPS. Suppliers who wish to join the DPS do not have to be able to supply all of these courses and may sign up if they provide training that may fall under the heading of this Lot.. Please see attached documentation for any further information.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "General Requirements",
                            "description": "70%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false
            },
            {
                "id": "10",
                "title": "Other Training",
                "description": "This Lot pertains to any additional training outwith the other nine available Lots. This Lot was created to ensure that the Council has a mechanism to be able to seek services where there is any significant change to the training market in the future. Where suppliers have been accepted onto any other Lot, they will be automatically onboarded onto Lot 10. Bidders awarded a place on any Lot are under no obligation to bid for any subsequent further competition.. Please see attached documentation for any further information.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "General Requirements",
                            "description": "70%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
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                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false
            }
        ],
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            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk/",
            "futureNoticeDate": "2021-08-02T00:00:00Z"
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        "coveredBy": [
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        ],
        "classification": {
            "id": "80000000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "submissionMethod": [
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        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2021-09-09T12:00:00Z"
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        "documents": [
            {
                "id": "AUG423904",
                "documentType": "contractNotice",
                "title": "Dynamic Purchasing System for the Provision of Training Services",
                "description": "Aberdeen City Council are inviting suppliers to bid for a place on a Dynamic Purchasing System for the provision of a range of training services over the course of a five year period. A variety of Lots will be available (listed below) and suppliers are encouraged to come forward to gain a place on a Lot pertaining to the services they offer. This DPS is operated by Aberdeen City Council, but will be open for use by Aberdeenshire Council and the Highland Council.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG423904",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "AUG423904-1",
                "title": "Terms and Conditions - Training DPS",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG423904&idx=1",
                "datePublished": "2021-08-10T08:36:17Z",
                "dateModified": "2021-08-10T08:36:17Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG423904-2",
                "title": "Single Procurement Document - SPD - Training DPS",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG423904&idx=2",
                "datePublished": "2021-08-10T08:36:17Z",
                "dateModified": "2021-08-10T08:36:17Z",
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            {
                "id": "AUG423904-3",
                "title": "Declaration - Training DPS",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG423904&idx=3",
                "datePublished": "2021-08-10T08:36:17Z",
                "dateModified": "2021-08-10T08:36:17Z",
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            },
            {
                "id": "AUG423904-4",
                "title": "Early Payment Scheme Terms and Conditions - Training DPS",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG423904&idx=4",
                "datePublished": "2021-08-10T08:36:17Z",
                "dateModified": "2021-08-10T08:36:17Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG423904-5",
                "title": "Invitation to Tender - Training DPS",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG423904&idx=5",
                "datePublished": "2021-08-10T08:36:17Z",
                "dateModified": "2021-08-10T08:36:17Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG423904-6",
                "title": "Lot Confirmation - Training DPS",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG423904&idx=6",
                "datePublished": "2021-08-10T08:36:17Z",
                "dateModified": "2021-08-10T08:36:17Z",
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            },
            {
                "id": "AUG423904-7",
                "title": "Non-Disclosure Documentation - Training DPS",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG423904&idx=7",
                "datePublished": "2021-08-10T08:36:17Z",
                "dateModified": "2021-08-10T08:36:17Z",
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        ],
        "lotDetails": {
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        "contractTerms": {
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Please see the attached documentation for further information."
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2021-10-01T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Not applicable."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 360
            }
        },
        "techniques": {
            "hasDynamicPurchasingSystem": true
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Please see attached documentation for further information. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=663259. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: Please see attached documentation for further information. Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Please see attached documentation for further information. (SC Ref:663259)",
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    "noticetype": "OJEU - F2 - Contract Notice",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
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