Provision of Professional Estate Management Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000660715-2022-09-06T00:00:00Z",
    "date": "2022-09-06T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000660715",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-51",
            "name": "National Records of Scotland",
            "identifier": {
                "legalName": "National Records of Scotland"
            },
            "address": {
                "streetAddress": "Ladywell House, Ladywell Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH12 7TF"
            },
            "contactPoint": {
                "name": "Leanne Gourlay",
                "email": "leanne.gourlay@nrscotland.gov.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nrscotland.gov.uk"
            }
        },
        {
            "id": "org-2",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        },
        {
            "id": "org-88",
            "name": "National Records of Scotland",
            "identifier": {
                "legalName": "National Records of Scotland"
            },
            "address": {
                "streetAddress": "Ladywell House, Ladywell Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH12 7TF"
            },
            "contactPoint": {
                "email": "Procurement_Queries_Mailbox@nrscotland.gov.uk",
                "telephone": "+44 1313144215",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nrscotland.gov.uk"
            }
        },
        {
            "id": "org-354",
            "name": "Austin Smith Lord",
            "identifier": {
                "legalName": "Austin Smith Lord"
            },
            "address": {
                "streetAddress": "25 Bothwell St",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 6NL"
            },
            "contactPoint": {
                "telephone": "+44 1412238500"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-355",
            "name": "Thomas & Adamson",
            "identifier": {
                "legalName": "Thomas & Adamson"
            },
            "address": {
                "streetAddress": "13 Lister Square, Quartermile",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH3 9GL"
            },
            "contactPoint": {
                "telephone": "+44 7792681617"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-84",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "telephone": "+44 1312252525",
                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        }
    ],
    "buyer": {
        "name": "National Records of Scotland",
        "id": "org-88"
    },
    "tender": {
        "id": "17/05/28",
        "title": "Provision of Professional Estate Management Services",
        "description": "Contractors to provide Professional Estate Management Services. The Contractor and its supporting team shall be capable, suitably qualified, experienced, knowledgeable, innovative and suitably resourced in the field of Estates and Facilities Management with specialist knowledge and experience delivering these in the context of archival stores, controlled environments and listed buildings. The Services required by the Authority for their Premises includes: Full technical design service. This will cover a complete range of design team services including Architectural and Engineering . Support for the Authority Facilities and Building Management teams. This will include access to a full and complete range of consultants to provide specialist building advice when required. Project and construction management.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "5 buildings located in Edinburgh 1 building in Dumfries and Galloway"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2022-03-16T12:00:00Z"
        },
        "documents": [
            {
                "id": "FEB440670",
                "documentType": "contractNotice",
                "title": "Provision of Professional Estate Management Services",
                "description": "Contractors to provide Professional Estate Management Services. The Contractor and its supporting team shall be capable, suitably qualified, experienced, knowledgeable, innovative and suitably resourced in the field of Estates and Facilities Management with specialist knowledge and experience delivering these in the context of archival stores, controlled environments and listed buildings. The Services required by the Authority for their Premises includes: Full technical design service. This will cover a complete range of design team services including Architectural and Engineering . Support for the Authority Facilities and Building Management teams. This will include access to a full and complete range of consultants to provide specialist building advice when required. Project and construction management.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB440670",
                "format": "text/html"
            },
            {
                "id": "FEB440670-1",
                "title": "Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB440670&idx=1",
                "datePublished": "2022-02-14T12:54:36Z",
                "dateModified": "2022-02-14T12:54:36Z",
                "format": "application/pdf"
            },
            {
                "id": "FEB440670-2",
                "title": "Invitation to Tender - Schedule 5 - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB440670&idx=2",
                "datePublished": "2022-02-14T12:54:36Z",
                "dateModified": "2022-02-14T12:54:36Z",
                "format": "application/pdf"
            },
            {
                "id": "FEB440670-3",
                "title": "Professional Estates Management Services - ITT Schedule 7 - Framework Agreement Terms & Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB440670&idx=3",
                "datePublished": "2022-02-14T12:54:36Z",
                "dateModified": "2022-02-14T12:54:36Z",
                "format": "application/pdf"
            },
            {
                "id": "FEB440670-4",
                "title": "Invitation to Tender - Schedule 4 - Statement of Requirements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB440670&idx=4",
                "datePublished": "2022-02-14T12:54:36Z",
                "dateModified": "2022-02-14T12:54:36Z",
                "format": "application/pdf"
            },
            {
                "id": "FEB440670-5",
                "title": "ITT Schedule 5 - Pricing Schedule - WORD VERSION",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB440670&idx=5",
                "datePublished": "2022-02-15T07:47:07Z",
                "dateModified": "2022-02-15T07:47:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB440670-6",
                "title": "ITT - WORD VERSION",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB440670&idx=6",
                "datePublished": "2022-02-15T07:48:27Z",
                "dateModified": "2022-02-15T07:48:27Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "FEB440670-7",
                "title": "ITT Schedule 4 - SoR - WORD VERSION",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB440670&idx=7",
                "datePublished": "2022-02-15T07:54:04Z",
                "dateModified": "2022-02-15T07:54:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP458218",
                "documentType": "awardNotice",
                "title": "Provision of Professional Estate Management Services",
                "description": "Contractors to provide Professional Estate Management Services. The Contractor and its supporting team shall be capable, suitably qualified, experienced, knowledgeable, innovative and suitably resourced in the field of Estates and Facilities Management with specialist knowledge and experience delivering these in the context of archival stores, controlled environments and listed buildings. The Services required by the Authority for their Premises includes: Full technical design service. This will cover a complete range of design team services including Architectural and Engineering . Support for the Authority Facilities and Building Management teams. This will include access to a full and complete range of consultants to provide specialist building advice when required. Project and construction management.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP458218",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "NRS requires Contractors to provide professional estates consultancy services including management, advice, guidance and assistance on property and estates issues, which may include, but are not limited to, the following disciplines: - Project Management - Space Planning - Architectural Services including conservation and historical and listed building specialist - Building Surveying - with conservation specialisms - Quantity Surveying - Principle Designer services (under CDM Regulations) - Mechanical & Electrical Engineering - Structural Engineering - Energy and Environmental Management & Control - Property Advice (accommodation, commercial advice, rates etc.) - Health and Safety consultancy - Fire Safety - Asbestos management - Water safety (including legionella) - Clerk of Works / supervisor - General Property and Commercial Advice - Physical Security Reviews and Development of Strategies - Development and Planning Consultancy Advice - Facilities Management Consultancy - Presentation and information drawing services - e.g. to explain changes to building occupation - 3D scanning of properties",
                "status": "complete",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Potential for 2 further 12 month extension periods."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Meeting NRS Requirements",
                            "description": "25"
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "30"
                        }
                    ]
                }
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Contract performance conditions will be fully detailed within the Invitation to Tender documents."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2022-04-04T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module."
                },
                {
                    "type": "economic",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module."
                },
                {
                    "type": "technical",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 3
            }
        },
        "classification": {
            "id": "71315210",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Framework has minimum period of 24 months. Estimated dated for earliest notice February 2024."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:705812)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000660715"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000660715"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "Austin Smith Lord - Framework Ref: 17/05/28",
            "suppliers": [
                {
                    "id": "org-354",
                    "name": "Austin Smith Lord"
                }
            ],
            "relatedLots": [
                "1"
            ],
            "hasSubcontracting": true,
            "subcontracting": {
                "description": "Specialist services - M&E, Architects, Site Agent, Asbestos, Fire",
                "maximumPercentage": 0.5,
                "minimumPercentage": 0.5
            }
        },
        {
            "id": "Thomas and Adamson - Framework Ref: 17/05/28",
            "suppliers": [
                {
                    "id": "org-355",
                    "name": "Thomas & Adamson"
                }
            ],
            "relatedLots": [
                "1"
            ],
            "hasSubcontracting": true,
            "subcontracting": {
                "description": "Specialist Services - M&E, Architects, Fire, Asbestos, Survey",
                "maximumPercentage": 0.5,
                "minimumPercentage": 0.5
            }
        }
    ],
    "contracts": [
        {
            "id": "Austin Smith Lord - Framework Ref: 17/05/28",
            "awardID": "Austin Smith Lord - Framework Ref: 17/05/28",
            "status": "active",
            "dateSigned": "2022-07-06T00:00:00Z"
        },
        {
            "id": "Thomas and Adamson - Framework Ref: 17/05/28",
            "awardID": "Thomas and Adamson - Framework Ref: 17/05/28",
            "status": "active",
            "dateSigned": "2022-08-30T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-004134"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "871",
                "measure": "lowestValidBidValue",
                "value": 53014
            },
            {
                "id": "872",
                "measure": "highestValidBidValue",
                "value": 85220
            },
            {
                "id": "873",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "874",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "875",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "876",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "877",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "878",
                "measure": "lowestValidBidValue",
                "value": 53014,
                "relatedLot": "1"
            },
            {
                "id": "879",
                "measure": "highestValidBidValue",
                "value": 85220,
                "relatedLot": "1"
            },
            {
                "id": "880",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "881",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "882",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "883",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "884",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "885",
                "measure": "lowestValidBidValue",
                "value": 53014,
                "relatedLot": "1"
            },
            {
                "id": "886",
                "measure": "highestValidBidValue",
                "value": 85220,
                "relatedLot": "1"
            }
        ]
    }
}