Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems

Forestry and Land Scotland

This public procurement record has 4 releases in its history.

AwardUpdate

23 Nov 2023 at 00:00

OJEU - F20 - Modification Notice
Award

05 Oct 2023 at 01:00

OJEU - F3 - Contract Award Notice
Tender

06 Apr 2022 at 01:00

OJEU - F2 - Contract Notice
Planning

20 Dec 2021 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Forestry and Land Scotland has awarded a contract for the "Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems" to Mastek Systems Company Ltd. The procurement involves implementing a modern, integrated system to support finance, purchase-to-pay, and business planning processes, with an estimated value of approximately £4.5M to £6M. The contract was signed on 29th September 2023 and has a duration of 2520 days. The procurement process has reached the award stage.

This tender presents an opportunity for businesses specializing in technology solutions and digital transformation services to compete for providing cloud-based systems and implementation services. Forestry and Land Scotland aims to achieve digital transformation by integrating a centralised database supporting various business functions. Suppliers capable of delivering real-time operational support, meaningful management information, and meeting sustainability requirements would find this tender well-suited for their expertise.

How relevant is this notice?

Notice Information

Notice Title

Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems

Notice Description

Forestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation's current legacy Finance, Purchase to Pay, and Business Planning systems. In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS's HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS's requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity.

Lot Information

Lot 1

The purpose of this procurement is to implement a modern, integrated, modular, enterprise system with a centralised database that has the ability to support FLS' finance, purchase to pay and business planning processes. It must be able to integrate with 3rd party systems, operate in real-time, provide meaningful management information and have a consistent look and feel across all business modules. The solution will provide the foundation for Digital Transformation across FLS and the delivery of the FLS draft Digital Strategy. The contract will be subject to Community Benefits and support FLS to meet their requirements of the Climate Change (Duties of Public Bodies: Reporting Requirements) (Scotland) Amendment Order 2020 and the sustainability targets. The estimated value of this procurement is circa 4.5M GBP - 6M GBP

Options: In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS's HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS's requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity.

Renewal: There is an option to extend for a maximum of 3 additional years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000677032
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493358
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F20 - Modification Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

30196000 - Planning systems

48000000 - Software package and information systems

48440000 - Financial analysis and accounting software package

48441000 - Financial analysis software package

48442000 - Financial systems software package

48443000 - Accounting software package

48451000 - Enterprise resource planning software package

48490000 - Procurement software package

72210000 - Programming services of packaged software products

72212451 - Enterprise resource planning software development services

72263000 - Software implementation services

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
£6,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£976,899 £500K-£1M

Notice Dates

Publication Date
23 Nov 20232 years ago
Submission Deadline
13 May 2022Expired
Future Notice Date
15 Mar 2022Expired
Award Date
29 Sep 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Around February 2029 is when procurement should initiate a project for the renewal of the Finance System.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Forestry and Land Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV3 8NW
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland
Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

Mastek Systems Company Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436199&idx=3
    25th January 2022 - Please see attached a copy of recent Q&A(s) for the above PIN.
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436199&idx=2
    12th January 2022 - Please see attached a detailed document around FLS Chartered of Accounts (CoA).
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436199&idx=1
    20th December 2021 - PIN- Information- December 2021
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC436199
    Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems - FLS are looking to procure a cloud solution and implementation services to replace the organisation's current legacy Finance, Purchase to Pay, and Business Planning systems. This notice is to inform the market of an upcoming opportunity and provide an update on anticipated date for the publication of the contract notice.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR445422
    Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems - Forestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation's current legacy Finance, Purchase to Pay, and Business Planning systems. In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS's HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS's requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489796
    Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems - Forestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation's current legacy Finance, Purchase to Pay, and Business Planning systems. In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS's HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS's requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493358
    Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...