Award

Scottish Borders Housing Association

SCOTTISH BORDERS HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Scottish Borders Housing Association has awarded a contract for the supply of kitchen units and associated items. The contract involves the provision of kitchens to properties owned or managed by the association. The buyer, located in Selkirk, UK, used an open procurement method and the main procurement category was goods. The contract has been signed with Joinery & Timber Creations (65) Ltd on 10th March 2022.

This tender presents an opportunity for businesses in the goods industry, particularly those involved in kitchen supplies and design services, to compete for the contract. Interested businesses should note that the contract initially lasts for 3 years with the possibility of a further 2-year extension based on performance. The procurement process involved both electronic and manual submission methods, and a credit check was part of the due diligence process. Suppliers should ensure compliance with the specified contract terms and conditions.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Scottish Borders Housing Association

Notice Description

Contract Award Notice

Lot Information

Lot 1

Supply of Kitchens and Associated Products Scottish Borders Housing Association (SBHA) is seeking to award a contract for the following works. The Supply of Kitchen Units and Associated Items, including site survey and design service The Contract will initially be for 3 year with the option for a further 2 years extension (3+1 +1) renewed annually depending on performance. The work comprises the supply of Kitchens to properties owned or managed by Scottish Borders Housing Association as set out in the specification of requirements.. As part ofSBHA's due diligence practice, they will carry out an Experian Credit Check at ESPD stage as part ofEconomic & Financial Standing Criteria. This is a risk based approach, and therefore any organisation who has a credit score below 51 may result in being excluded based on the risk associated

Options: Wording for Modification to Contract: Change to Contract Requirements 1.The Client may order any variation to any part ofthe Services that for any other reason shall in the Client's opinion be desirable. Any such variation may include(but shall not be restricted to) additions, omissions, alterations, substitutions to the Services and changes in quality, form, character, kind, timing, method or sequence ofthe Services. 2. Save as otherwise provided herein, no variation ofthe Services as provided for in clause 1 hereofshall be valid unless given or confirmed in the form ofan order given by the Client. All such orders shall be given in writing provided that iffor any reason the Client shall find it necessary to give any such order orally in the first instance the Supplier shall comply with such oral order which must be confirmed in writing by the Client within 2 working days of the giving of such oral order by the Client, failing which the variation made by such oral order shall cease to have effect on the expiry ofthe said 2 working day period. 3. Where any such variation ofthe Services made in accordance with clause 1 and 2 has affected or may affect the costs incurred by the Supplier in providing the Services, the Supplier will notify the Client in writing of the effect which it has had or may have had on the said costs and such notification shall be considered by the Client, who shall take all ofthe facts into account and may authorise such alteration to the sums to be paid to the Supplier in accordance with the provisions ofthe Contract as are, in the Client's opinion, appropriate and reasonable in the circumstances. 4. The Cost of each variation will be accumulated to a maximum of 50% ofthe original Contract Value, after which a new procurement may be required

Renewal: The Contract will initially be for 3 years with the option for a further 2 years extension (3+1+1) renewed annually depending on performance.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000677520
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV463767
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products


CPV Codes

39141000 - Kitchen furniture and equipment

Notice Value(s)

Tender Value
£13,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Nov 20223 years ago
Submission Deadline
21 Jan 2022Expired
Future Notice Date
Not specified
Award Date
10 Mar 20223 years ago
Contract Period
1 Apr 2022 - 31 Mar 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH BORDERS HOUSING ASSOCIATION
Contact Name
Scott Tomlinson - Contracts Co-ordinator
Contact Email
stomlinson@sbha.org.uk
Contact Phone
+44 1750724444

Buyer Location

Locality
SELKIRK
Postcode
TD7 5DT
Post Town
Galashiels
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM91 Scottish Borders
Delivery Location
TLM91 Scottish Borders

Local Authority
Scottish Borders
Electoral Ward
Selkirkshire
Westminster Constituency
Berwickshire, Roxburgh and Selkirk

Supplier Information

Number of Suppliers
1
Supplier Name

JOINERY & TIMBER CREATIONS (65

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000677520-2022-11-09T00:00:00Z",
    "date": "2022-11-09T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000677520",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-79",
            "name": "Scottish Borders Housing Association",
            "identifier": {
                "legalName": "Scottish Borders Housing Association"
            },
            "address": {
                "streetAddress": "South Bridge House, Whinfield Road",
                "locality": "Selkirk",
                "region": "UKM91",
                "postalCode": "TD7 5DT"
            },
            "contactPoint": {
                "name": "Scott Tomlinson - Contracts Co-ordinator",
                "email": "stomlinson@sbha.org.uk",
                "telephone": "+44 1750724444",
                "faxNumber": "+44 1750724445",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.sbha.org.uk"
            }
        },
        {
            "id": "org-80",
            "name": "Selkirk Sheriff Court",
            "identifier": {
                "legalName": "Selkirk Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, Ettrick Terrace",
                "locality": "Selkirk",
                "postalCode": "TD7 4LE"
            },
            "contactPoint": {
                "telephone": "+44 17507211269",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-543",
            "name": "Scottish Borders Housing Association",
            "identifier": {
                "legalName": "Scottish Borders Housing Association"
            },
            "address": {
                "streetAddress": "South Bridge House, Whinfield Road",
                "locality": "Selkirk",
                "region": "UKM91",
                "postalCode": "TD7 5DT"
            },
            "contactPoint": {
                "name": "Scott Tomlinson - Contracts Co-ordinator",
                "email": "stomlinson@sbha.org.uk",
                "telephone": "+44 1750724444",
                "faxNumber": "+44 1750724445",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Housing Association",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.sbha.org.uk"
            }
        },
        {
            "id": "org-544",
            "name": "Joinery & Timber Creations (65) Ltd",
            "identifier": {
                "legalName": "Joinery & Timber Creations (65) Ltd"
            },
            "address": {
                "streetAddress": "Camperdown Works, 27 Harrison Road",
                "locality": "Dundee",
                "region": "UK",
                "postalCode": "DD2 3SN"
            },
            "contactPoint": {
                "telephone": "+44 1382427117"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-545",
            "name": "Selkirk Sheriff Court",
            "identifier": {
                "legalName": "Selkirk Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, Ettrick Terrace",
                "locality": "Selkirk",
                "postalCode": "TD7 4LE"
            },
            "contactPoint": {
                "telephone": "+44 17507211269",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Scottish Borders Housing Association",
        "id": "org-543"
    },
    "tender": {
        "id": "SBHAK22",
        "title": "Scottish Borders Housing Association",
        "description": "Contract Award Notice",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "39141000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM91"
                    },
                    {
                        "region": "UKM91"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 13000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2022-01-21T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-01-21T12:00:00Z"
        },
        "documents": [
            {
                "id": "DEC436048",
                "documentType": "contractNotice",
                "title": "Scottish Borders Housing Association",
                "description": "The Supply of Kitchen Units and Associated Items, including site survey and design service",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC436048",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "DEC436048-1",
                "title": "Appendix 1 Schedule 3 Pricing Schedule Final 161221",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=1",
                "datePublished": "2021-12-17T08:54:00Z",
                "dateModified": "2022-01-10T14:14:22Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC436048-2",
                "title": "Appendix 2 Community Benefits Return Form",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=2",
                "datePublished": "2021-12-17T08:54:00Z",
                "dateModified": "2021-12-17T08:54:00Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC436048-3",
                "title": "SBHA Kitchen Supply Contract 2022-27 - Form of Tender & Appendix A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=3",
                "datePublished": "2021-12-17T08:54:00Z",
                "dateModified": "2021-12-17T08:54:00Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC436048-4",
                "title": "SBHA Kitchen Supply Contract 2022-27 ITT FINAL 161221",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=4",
                "datePublished": "2021-12-17T08:54:00Z",
                "dateModified": "2021-12-17T08:54:00Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC436048-5",
                "title": "SBHA Kitchen Supply Contract 2022-27 Response Document FINAL 161221",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=5",
                "datePublished": "2021-12-17T08:54:00Z",
                "dateModified": "2021-12-17T08:54:00Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC436048-6",
                "title": "SPD (Scotland) Document v1.2 FINAL 161221",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=6",
                "datePublished": "2021-12-17T08:54:00Z",
                "dateModified": "2021-12-17T08:54:00Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC436048-7",
                "title": "Specification for Kitchen Tender 2021 - FINAL 161221",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=7",
                "datePublished": "2021-12-17T08:54:00Z",
                "dateModified": "2022-01-11T16:07:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC436048-8",
                "title": "Appendix 1 Schedule 3 Pricing Schedule Rev A 100122",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=8",
                "datePublished": "2022-01-10T14:14:22Z",
                "dateModified": "2022-01-10T14:14:22Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC436048-9",
                "title": "Specification for Kitchen Tender 2021 - REV A 110122",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=9",
                "datePublished": "2022-01-11T16:07:22Z",
                "dateModified": "2022-01-11T16:07:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC436048-10",
                "title": "Kitchen Supply Contract 2022-27 Buyers Conference Q & A 110122",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=10",
                "datePublished": "2022-01-11T16:08:49Z",
                "dateModified": "2022-01-11T16:08:49Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC436048-11",
                "title": "SBHA Kitchen Supply 2022-27 Buyers Conference Presentation",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=11",
                "datePublished": "2022-01-11T16:10:53Z",
                "dateModified": "2022-01-11T16:10:53Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC436048-12",
                "title": "SBHA Kitchen Supply 2022-27 Buyers Conference Presentation",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=12",
                "datePublished": "2022-01-11T16:33:16Z",
                "dateModified": "2022-01-11T16:33:16Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC436048-13",
                "title": "Kitchen Supply Contract 2022-2027 - PCS Submissions Clarification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436048&idx=13",
                "datePublished": "2022-01-13T17:09:39Z",
                "dateModified": "2022-01-13T17:09:39Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV463767",
                "documentType": "awardNotice",
                "title": "Scottish Borders Housing Association",
                "description": "Contract Award Notice",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV463767",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Supply of Kitchens and Associated Products Scottish Borders Housing Association (SBHA) is seeking to award a contract for the following works. The Supply of Kitchen Units and Associated Items, including site survey and design service The Contract will initially be for 3 year with the option for a further 2 years extension (3+1 +1) renewed annually depending on performance. The work comprises the supply of Kitchens to properties owned or managed by Scottish Borders Housing Association as set out in the specification of requirements.. As part ofSBHA's due diligence practice, they will carry out an Experian Credit Check at ESPD stage as part ofEconomic & Financial Standing Criteria. This is a risk based approach, and therefore any organisation who has a credit score below 51 may result in being excluded based on the risk associated",
                "status": "complete",
                "options": {
                    "description": "Wording for Modification to Contract: Change to Contract Requirements 1.The Client may order any variation to any part ofthe Services that for any other reason shall in the Client's opinion be desirable. Any such variation may include(but shall not be restricted to) additions, omissions, alterations, substitutions to the Services and changes in quality, form, character, kind, timing, method or sequence ofthe Services. 2. Save as otherwise provided herein, no variation ofthe Services as provided for in clause 1 hereofshall be valid unless given or confirmed in the form ofan order given by the Client. All such orders shall be given in writing provided that iffor any reason the Client shall find it necessary to give any such order orally in the first instance the Supplier shall comply with such oral order which must be confirmed in writing by the Client within 2 working days of the giving of such oral order by the Client, failing which the variation made by such oral order shall cease to have effect on the expiry ofthe said 2 working day period. 3. Where any such variation ofthe Services made in accordance with clause 1 and 2 has affected or may affect the costs incurred by the Supplier in providing the Services, the Supplier will notify the Client in writing of the effect which it has had or may have had on the said costs and such notification shall be considered by the Client, who shall take all ofthe facts into account and may authorise such alteration to the sums to be paid to the Supplier in accordance with the provisions ofthe Contract as are, in the Client's opinion, appropriate and reasonable in the circumstances. 4. The Cost of each variation will be accumulated to a maximum of 50% ofthe original Contract Value, after which a new procurement may be required"
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2022-04-01T00:00:00Z",
                    "endDate": "2025-03-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will initially be for 3 years with the option for a further 2 years extension (3+1+1) renewed annually depending on performance."
                }
            }
        ],
        "bidOpening": {
            "date": "2022-01-21T12:00:00Z",
            "address": {
                "streetAddress": "Scottish Borders Housing AssociationSouth Bridge House, Whinfield Road, Selkirk, TD7 5DT"
            },
            "description": "In accordance with SBHA procedures"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Refer to Tender Documents"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2022-04-22T00:00:00Z"
            }
        },
        "classification": {
            "id": "39141000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "coveredBy": [
            "GPA"
        ]
    },
    "language": "EN",
    "description": "This notice is a retrospective Award Notice to conclude the administration process. (SC Ref:712784)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000677520"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000677520"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "SBHA22K",
            "suppliers": [
                {
                    "id": "org-544",
                    "name": "Joinery & Timber Creations (65) Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "SBHA22K",
            "awardID": "SBHA22K",
            "status": "active",
            "dateSigned": "2022-03-10T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1740",
                "measure": "lowestValidBidValue",
                "value": 1320000
            },
            {
                "id": "1741",
                "measure": "highestValidBidValue",
                "value": 1587000
            },
            {
                "id": "1742",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "1743",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "1744",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1745",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "1746",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "1747",
                "measure": "lowestValidBidValue",
                "value": 1133824,
                "relatedLot": "1"
            },
            {
                "id": "1748",
                "measure": "highestValidBidValue",
                "value": 1586209,
                "relatedLot": "1"
            }
        ]
    }
}