Planning

Void Property Energy Management Scheme

NORTH LANARKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

10 Mar 2022 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The procurement process is being conducted by North Lanarkshire Council for the "Void Property Energy Management Scheme." This contract falls under the services category and targets the energy management sector within the UK, particularly in Motherwell, Scotland. Currently, the procurement is in the planning stage, as indicated by the published notice dated 10 March 2022. Interested parties are invited to engage with the Council, with a future notice expected on 13 June 2022.

This tender presents significant opportunities for businesses specialising in energy supply and management services. Companies focusing on gas and electricity provision, particularly those capable of offering short-term solutions tailored to the needs of local authorities, would be well-suited to compete. The contract aims to ensure a seamless energy supply during property transitions, which may attract service providers looking to expand their market presence and demonstrate their capabilities to local government entities.

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Notice Information

Notice Title

Void Property Energy Management Scheme

Notice Description

As part of the preparatory work for a potential future procurement procedure, North Lanarkshire Council (the "Council") is looking to engage with the market for a potential future Void Energy Management Scheme contract.

Lot Information

Lot 1

Within any future potential future Void Energy Management Scheme contract, services required would involve the provision of gas and / or electricity to the Council on a short-term basis following the departure of a tenant from the Council's housing stock to enable repairs etc.in preparation for new tenants and provide any new tenant with gas and / or electricity as their entry supplier. Historically, an average of 2,804 properties per year within the pilot, with an additional benefit of the free provision of 4 pay points. The energy used when a house is void should be supplied to the Council on a standard tariff plan. This is because the Council are the customer for only a short period and therefore could incur financial penalties in a fixed tariff plan. Therefore for best value, any future contract should be of sufficient length to ensure continuity whilst permitting the opportunity for best value in terms of tariff prices.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000686452
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR443111
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

71 - Architectural, construction, engineering and inspection services

CPV Codes

09121200 - Mains gas

09300000 - Electricity, heating, solar and nuclear energy

71314000 - Energy and related services

71314200 - Energy-management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Mar 20223 years ago
Submission Deadline
Not specified
Future Notice Date
13 Jun 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTH LANARKSHIRE COUNCIL
Contact Name
Alan Clark
Contact Email
clarkalan@northlan.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 1AB
Post Town
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire
Local Authority
North Lanarkshire
Electoral Ward
Motherwell South East and Ravenscraig
Westminster Constituency
Motherwell, Wishaw and Carluke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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    "description": "To enable the Council to plan and prepare for any future procurement procedure to award a contract for required services, the Council would like to invite interested parties to complete and return the attached Market Engagement Questionnaire as instructed within. The main objectives of this PIN and any future contract are to: - provide a comprehensive low to no cost void energy management service to the Council's housing repairs team to ensure uninterrupted supply of gas and electricity during void tenancy periods; - arrange switching of suppliers; clearing of legacy debt and deal with metering issues such as tampered / damaged or missing meters and prepayment device management; - enable the service to be available for the Councils mainstream housing and temporary accommodation; - minimise the cost to the Council and provide best value to its tenants to alleviate fuel poverty fears; - enable energy supply is to be based on best available fixed rate tariff for minimum time period during the void period with the new tenant having the option to change tariff on taking over the tenancy; - explore the potential of zero fee standing charge; - provide the figures of the volume of properties being switch with consumption usage and rates; - explore if VUS operated by licensed gas / electric / heat supplier i.e. not an intermediary; - discover what tariff options and ranges are available i.e. standard electric, gas, dual fuel and E7 / E10 / Comfort Plus / Total Heat Total Control (Preferable but noted that these are restricted to certain suppliers); - ensure direct lines of communication for operational staff and streamline switching process; - enable provision of an online platform for void management service and provide training to appropriate staff - learn more about energy supplier switching timescales in line with industry i.e. 17 days gas and 7 day electric etc. - identify meters (dry etc.) to be replaced where possible with smart meters without causing a delay in the Councils void repairs process (preferably SMETS2). - enable regular billing for consumption - preferably grouped account with individual sub accounts - provide 4 pay points for the Service to utilise. - assist and further develop this proposed management scheme, the Service requires to engage with existing providers within the current market who would be interested in providing this management service. Additional Information Issues with property meters can be a barrier to optimising void performance. Although the delay caused due to metering is not measured, it is acknowledged that a process / service to address this particular issue is a benefit to the Council. It was acknowledged that there was a lack of robust statistical evidence to demonstrate a benefit to the Council however anecdotally it was felt this type of service provided a level of geographical coherence, and therefore positively impacted on the council's void processes and performance. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=686452. (SC Ref:686452)",
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