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Facilities Management at Buchanan Lodge Care Home 2022-2025

Cassiltoun Housing Association Ltd.

This public procurement record has 2 releases in its history.

Award

14 Sep 2022 at 01:00

PCS Notice - Website Contract Award Notice
Tender

16 Mar 2022 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Cassiltoun Housing Association Ltd. has awarded a contract for Facilities Management at Buchanan Lodge Care Home 2022-2025. The procurement process was completed on 14th September 2022, with ECG Building Maintenance Ltd selected as the supplier. The contract is valued at £63,491.43 GBP and was signed on 12th September 2022. This procurement falls under the services category, using a selective procurement method with a restricted procedure. The contract covers various mechanical and electrical services at the Care Home located in Glasgow.

This contract presents an opportunity for small and medium-sized facilities management businesses with expertise in gas, electric, mechanical, and pest control services. Companies registered for Gas Safe, asbestos awareness, and other relevant certifications are well-suited to compete. The procurement stage has concluded, and the contract is currently active till 2025, offering potential growth and revenue opportunities for qualified service providers in the housing and community amenities sector in Glasgow, Scotland.

How relevant is this notice?

Notice Information

Notice Title

Facilities Management at Buchanan Lodge Care Home 2022-2025

Notice Description

Integrated facilities management services (such as gas, electric, mechanical, hygiene and pest control) at Care Home in Glasgow, initially for a 3-year period

Lot Information

Lot 1

Mechanical Services 1. Water services installations - annual chlorination. 2. Hot water services installation - regular sterilisation of the hot water distribution. 3. Checks on spray taps and showers - management checking, running and cleaning of appliances. 4. Water services installations - management checking of temperatures of hot and cold-water systems - storage and sentinel points. 5. Checks on Thermostatic Mixing Valves on annual basis. 6. Packaged Water Booster Set - checking and inspection of pump units and control panel. 7. Central boiler plant - covering boilers, pumps, valves, pressurisation unit, gas fired water heater, pipework and fittings. 8. Gas appliances, gas distribution, gas testing, gas servicing and gas safety shut off systems. 9. Automatic controls installation - covering the main control panel, motorised valves, sensors, thermostats, etc. 10. Mechanical Ventilation - general filter replacement to the kitchen air handling units, fan section checks, general inspection and cleaning if required. For small system, general cleaning and visual inspection. 11. Sprinkler system - general maintenance on the complete system including tanks, pumps, controls, pipework, sprinkler heads, etc. 12. Fire Hydrants - general inspection and operation, as these will be private within the site boundary. 13. Lift- regular safety checks 14. Integrity of pipe runs Electrical Services Regular safety checks and servicing of following: 1. Fire Alarm system including smoke and heat detection. 2. Door access control system. 3. Emergency lighting testing. 4. Lightning Protection System. 5. Disabled Refuge System. 6. CCTV 7. Intruder Alarm 8. Emergency call system. 9. All 'fixed' electrical items such as hand dryers in visitor and staff toilets, electric blind and dining room dormer, fixed electrical devices in kitchen 10. Large electrical devices within kitchen and laundry- such as commercial washing machine tumble dryers etc. Other 1. Any actions to ensure compliance with Scottish and UK legislation in relation to the protection of bats (as a result of bat roost at site.) 2. Any other items identified that relate to CHA's responsibility as landlord and owner of facility 3. Pest control services 4. Sanitary unit emptying/ renewal of sanitary disposal boxes in staff/visitor toilets. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Options: The successful facilities management company will be invited to provide prices for follow up works identified as a result of the servicing of plant and equipment at the site. However, the Association will reserve the right to seek alternative quotations for follow up works to ensure value for money is achieved. For the avoidance of doubt, the appointed FM company is in no way guaranteed any follow up works arising for servicing/ maintenance visits. While the Association is, in the first instance, seeking to appoint a contractor to provide facilities management for Buchanan Lodge, it is anticipated that there may be an option for additional 'bolt on' requirements that will be negotiated separately with the successful contractor. Specifically, this is likely to include Facility Management Services for Cassiltoun's offices at Castlemilk Stables and two other housing complexes that require some limited Mechanical and Electrical Management services.

Renewal: + 2 years solely at the discretion of CHA

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000686994
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP458968
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
£63,491 Under £100K

Notice Dates

Publication Date
14 Sep 20223 years ago
Submission Deadline
25 Apr 2022Expired
Future Notice Date
Not specified
Award Date
12 Sep 20223 years ago
Contract Period
1 Oct 2022 - 30 Sep 2025 3-4 years
Recurrence
2025

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cassiltoun Housing Association Ltd.
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G45 0AZ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Linn
Westminster Constituency
Glasgow South

Supplier Information

Number of Suppliers
1
Supplier Name

ECG Building Maintenance Ltd (t/a ECG Facilities Services)

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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