Award

Supply and Delivery of Janitorial Products

SCOTLAND EXCEL

This public procurement record has 3 releases in its history.

Award

13 Mar 2023 at 00:00

Tender

15 Nov 2022 at 00:00

Planning

13 Jul 2022 at 00:00

Summary of the contracting process

The public procurement process involves Scotland Excel as the buying organisation, overseeing the tender titled "Supply and Delivery of Janitorial Products" for local authorities in Scotland. This tender, in the goods category, has reached the award stage with multiple suppliers having active contracts signed on 21st February 2023. The procurement method used is an open procedure, and the focus is on janitorial products, chemicals, and paper products across various locations in Scotland.

This tender opportunity for supplying janitorial products in Scotland creates business growth potential for suppliers of cleaning materials and equipment. Small and medium-sized enterprises (SMEs) that offer a range of janitorial supplies are well-suited to compete in this procurement. With active contract values exceeding millions of GBP and opportunities for multi-lot participation, businesses can leverage this framework for sustained growth and expansion in the cleaning industry sector.

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Notice Title

Supply and Delivery of Janitorial Products

Notice Description

This contact notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.

Lot Information

Paper Products

This contact notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.. Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Janitorial Products

This contract notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.. Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Chemicals

This contract notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.. Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

One Stop Shop

This Contract Notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.. Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000699666
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR473588
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

19 - Leather and textile fabrics, plastic and rubber materials

33 - Medical equipments, pharmaceuticals and personal care products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products


CPV Codes

19640000 - Polythene waste and refuse sacks and bags

33141118 - Wipes

33711430 - Disposable personal wipes

33711900 - Soap

33760000 - Toilet paper, handkerchiefs, hand towels and serviettes

33761000 - Toilet paper

39291000 - Laundry supplies

39811200 - Air sanitisers

39831300 - Floor cleaners

39831600 - Toilet cleaners

39832100 - Dishwashing powder

Notice Value(s)

Tender Value
£56,000,000 £10M-£100M
Lots Value
£56,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£47,600,000 £10M-£100M

Notice Dates

Publication Date
13 Mar 20232 years ago
Submission Deadline
13 Dec 2022Expired
Future Notice Date
1 Oct 2022Expired
Award Date
21 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTLAND EXCEL
Contact Name
David Kerr
Contact Email
education.corporate@scotland-excel.org.uk, oss@scotland-excel.org.uk, roads@scotland-excel.org.uk
Contact Phone
+44 1414888230, +44 1414888656

Buyer Location

Locality
PAISLEY
Postcode
PA1 1AR
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM Scotland

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
12
Supplier Names

ALLIANCE DISPOSABLES

ARROW COUNTY SUPPLIES

ASPIRE INDUSTRIAL SERVICES

BUNZL UK LTD T/A BUNZL CLEANING AND HYGIENE SUPPLIES

ENVIROCLEAN GLOBAL

GMC CORSEHILL

GUTHRIE GROUP

INSTOCK

OT GROUP

PERSONNEL HYGIENE SERVICES

PRIME INDUSTRIAL & JANITORIAL SUPPLIES

UNICO

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453789
    Supply and Delivery of Janitorial Products - This Prior Information Notice (PIN) is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV464359
    Supply and Delivery of Janitorial Products - This contact notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR473588
    Supply and Delivery of Janitorial Products - This contact notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.

Open Contracting Data Standard (OCDS)

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                "description": "This contact notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.. Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "value": {
                    "amount": 22400000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "25"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false
            },
            {
                "id": "2",
                "title": "Janitorial Products",
                "description": "This contract notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.. Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "value": {
                    "amount": 16800000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "25"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false
            },
            {
                "id": "3",
                "title": "Chemicals",
                "description": "This contract notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.. Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "value": {
                    "amount": 8400000,
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                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
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                            "description": "75"
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            {
                "id": "4",
                "title": "One Stop Shop",
                "description": "This Contract Notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.. Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "value": {
                    "amount": 8400000,
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                            "type": "quality",
                            "name": "Technical",
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                "title": "Supply and Delivery of Janitorial Products",
                "description": "This contact notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.",
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                "description": "This contact notice is in relation to the renewal framework for Janitorial Products, on behalf of the 32 local authorities in Scotland. It is anticipated that the scope of materials covered under the framework will include, but not be limited to paper towels, cleaning chemicals, hand soap, refuse sacks and cleaning equipment such as mops and buckets.",
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            "performanceTerms": "For full details of the conditions relevant to the proposed Framework, and contracts to be called-off there under (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these being set out in section \" \"I.3 (Communication\" of this Contract Notice)."
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                    "description": "In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.",
                    "minimum": "INSURANCE REQUIREMENTS: It is a requirement of the contracts to be procured under the proposed framework agreement that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ALL LOTS EMPLOYERS (COMPULSORY) LIABILITY = a minimum indemnity limit of 10 million GBP per occurrence. PUBLIC/PRODUCTS LIABILITY = a minimum indemnity limit of 10 million GBP per occurrence, and in the aggregate in respect of Products. MOTOR VEHICLE INSURANCE = a minimum indemnity level of 5 million GBP in respect of third party property damage, without limit to the number of claims; unlimited in respect of personal injury. For full details please see the Procurement Documents. OTHER ECONOMIC AND FINANCIAL REQUIREMENTS: A search of the tenderer against Equifax's Protect must not return a 'Warning' or 'Caution' returnable code or any neutral code, unless the tenderer confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the tenderer does/would not present an unmanageable risk should it be appointed on to the proposed Framework Agreement. Equifax's protect is a fraud indicator/credit risk search and analysis of five areas of threat in relation to a particular company: credit history; disqualification; validation and investigation bureau; connected data; and bureau information. For full details please see the Procurement Documents."
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                {
                    "type": "technical",
                    "description": "1. Subcontracting 2. Quality Management Procedures 3. Environmental Management Systems or Standards 4. Health and Safety Procedures For full details please see the Procurement Documents. In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and professional ability selection criteria apply separately in relation to each individual lot.",
                    "minimum": "SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely to satisfy the selection criteria, you must secure that each subcontractor completes a separate SPD (Scotland) Response for all Parts of the SPD (Scotland) Qualification Envelope, except Part 4 (Selection criteria). QUALITY MANAGEMENT PROCEDURES The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BSEN ISO 9001 (or equivalent). OR A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the tenderer has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. ENVIRONMENTAL MANAGEMENT SYSTEMS OR STANDARDS The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance with BSEN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. OR A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the tenderer's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control). HEALTH AND SAFETY PROCEDURES The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with ISO45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation."
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            "languages": [
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            "bidValidityPeriod": {
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        "hasRecurrence": false
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    "language": "EN",
    "description": "This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. This tender exercise has commenced after the UK withdrawal from the European Union and it has been conducted and concluded in accordance with the Law, Guidance and procedures in force after the UK withdrawal on 31st December 2020. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force. Scotland Excel, as a central purchasing body, is procuring this framework for the use and benefit of its 32 local authorities in Scotland, Tayside Contracts associate members, NHS, Scottish Prison Service, Police Scotland, Scottish Ambulance Service, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. Scotland Excel local authority members and associate members entitled to use this framework, are listed at http://www.scotlandexcel.org.uk/home/Aboutus/Ourmembers/Our_members.aspx. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Lots 1, 2 & 3 - Tenderers are required to submit a price for a minimum 80% of items as detailed in the commercial Schedule of Offer., Lot 4 has no minimum % of items as detailed in the commercial Schedule of Offer. Successful tenderers for Lots 1, 2 & 3 will be awarded a place onto Lot 4. Scotland Excel will not award a separate score to Lot 4 participants. Scotland Excel reserves the right to consider a bid which does not meet the stated requirements for Lot 4, considering the overall level of response for a Council area to ensure full coverage. . Further information on this can be found within the \"1222 ITT including Evaluation Methodology\" document, available on PCS-Tender. Rebates apply to this framework. For further details, please see the Special Conditions of Contract (SC Ref:722845)",
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            "id": "1",
            "relationship": [
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            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-032367"
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    "awards": [
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            "id": "1222-1",
            "title": "Janitorial Products",
            "suppliers": [
                {
                    "id": "org-320",
                    "name": "Unico Ltd"
                },
                {
                    "id": "org-321",
                    "name": "Alliance Disposables Ltd"
                },
                {
                    "id": "org-322",
                    "name": "Personnel Hygiene Services Limited"
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                {
                    "id": "org-323",
                    "name": "GMC Corsehill Ltd"
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                    "id": "org-324",
                    "name": "Guthrie Group Ltd"
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                {
                    "id": "org-325",
                    "name": "Prime Industrial & Janitorial Supplies Ltd"
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                    "id": "org-326",
                    "name": "OT Group Limited"
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                {
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                    "name": "Instock Ltd"
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                    "name": "Enviroclean Global Ltd"
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