Tender

Provision of Cleaning Services - Papa Westray

ORKNEY ISLANDS COUNCIL

This public procurement record has 1 release in its history.

Tender

13 Jul 2022 at 00:00

Summary of the contracting process

The Orkney Islands Council is conducting an open tender for the provision of cleaning services in Papa Westray, aimed at maintaining public conveniences and waiting rooms to an acceptable standard of cleanliness. The tender period ends on 2nd August 2022, at which point bids will be opened at the Council offices in Kirkwall, UK. The procurement process is currently active and is classified under the services category, with an expected contract duration of three years, including renewal options.

This procurement presents significant growth opportunities for cleaning service providers, particularly those experienced in managing public contracts. Businesses focused on delivering high-quality cleaning services would be well-suited to compete, especially if they can demonstrate adherence to strict cleanliness standards and effective management practices. Interested suppliers should ensure timely submission of their bids and may benefit from understanding the requirements outlined in the economic and technical selection criteria linked to this tender.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Cleaning Services - Papa Westray

Notice Description

The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order.

Lot Information

Lot 1

The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order. Cleanliness must be achieved by the daily deadline of 10am for inspection purposes.

Renewal: 2 x Authority held options to extend the contract by 12 months

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000700105
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453868
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jul 20223 years ago
Submission Deadline
2 Aug 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Approximately three months prior to the expiry of the contract being procured.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ORKNEY ISLANDS COUNCIL
Contact Name
David Custer
Contact Email
david.custer@orkney.gov.uk
Contact Phone
+44 1856873535

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Post Town
Kirkwall
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands

Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000700105-2022-07-13T00:00:00Z",
    "date": "2022-07-13T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000700105",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-56",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "Council Offices, School Place",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY"
            },
            "contactPoint": {
                "name": "David Custer",
                "email": "david.custer@orkney.gov.uk",
                "telephone": "+44 1856873535",
                "faxNumber": "+44 1856876158",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.orkney.gov.uk"
            }
        },
        {
            "id": "org-57",
            "name": "Kirkwall Sheriff Court",
            "identifier": {
                "legalName": "Kirkwall Sheriff Court"
            },
            "address": {
                "streetAddress": "Watergate",
                "locality": "Kirkwall"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "name": "Orkney Islands Council",
        "id": "org-56"
    },
    "tender": {
        "id": "Reference number: OIC/PROC/1317",
        "title": "Provision of Cleaning Services - Papa Westray",
        "description": "The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "deliveryLocation": {
                    "description": "Papa Westray"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM65"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2022-08-02T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-08-02T12:30:00Z"
        },
        "documents": [
            {
                "id": "JUL453868",
                "documentType": "contractNotice",
                "title": "Provision of Cleaning Services - Papa Westray",
                "description": "The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453868",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JUL453868-1",
                "title": "Provision of Cleaning Services - Papa Westray",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL453868&idx=1",
                "datePublished": "2022-07-13T15:23:58Z",
                "dateModified": "2022-07-13T15:23:58Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order. Cleanliness must be achieved by the daily deadline of 10am for inspection purposes.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x Authority held options to extend the contract by 12 months"
                }
            }
        ],
        "bidOpening": {
            "date": "2022-08-02T12:30:00Z",
            "address": {
                "streetAddress": "Orkney Islands Council"
            }
        },
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "90910000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Approximately three months prior to the expiry of the contract being procured."
        }
    },
    "language": "EN",
    "description": "Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions relating to this Contract Notice are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=672193. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=675422. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:675422) NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=700105. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:700105)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000700105"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}