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Provision of Electoral Services to the Returning Officer

Aberdeen City Council

This public procurement record has 2 releases in its history.

Award

19 Sep 2023 at 01:00

OJEU - F3 - Contract Award Notice
Tender

27 Jul 2022 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The Aberdeen City Council has awarded a contract for the "Provision of Electoral Services to the Returning Officer". The procurement process was initiated on September 19, 2023, and the contract was signed on September 14, 2023. This contract falls under the main procurement category of services and was awarded to Idox Software Ltd for a value of £1,100,000 GBP. The procurement stage was an open procedure, and the process was completed. The contract was awarded as a result of the procurement method "open" to provide services in the region including Aberdeen City, Aberdeenshire, and the Highlands & Islands.

This tender for Electoral Services presents an opportunity for businesses, especially those in the services industry, to engage and benefit from the contract. Companies adept at providing electoral services, such as software solutions, printing, packaging, and voting processes, are well-suited to compete for this tender. The scope of services required includes the design, production, and management of various electoral materials, making it ideal for suppliers with experience in election-related processes and technologies.

How relevant is this notice?

Notice Information

Notice Title

Provision of Electoral Services to the Returning Officer

Notice Description

Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required.

Lot Information

Lot 1

Acting as a Central Purchasing body on behalf of itself, Aberdeenshire Council and Highland Council, Aberdeen City Council are procuring a Single Supplier Framework for the provision of Electoral Services to the Returning Officer. The Framework Agreement is for the provision of the following services as required by each Council: - The design, production, printing, packaging and issuing of pollcasrds, postal poll cards, proxy poll cards and proxy postal poll cards - The design, production, printing, packaing and issuing of Postal Voting Packs The printing of all ordinary and tendered ballot papers - Provide a managed Postal Vote service, including opening, scanning, matching and extracting postal vote documents for the entire duration of the post vote opening project - Provision of Electronic Voting and Counting System Solution(s) - Provision of a Counting System Further details of all services to be provided are detailed in the Invitation to Tender documentation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000701551
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488582
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22458000 - Bespoke printed matter

22821000 - Electoral forms

79800000 - Printing and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,100,000 £1M-£10M

Notice Dates

Publication Date
19 Sep 20232 years ago
Submission Deadline
2 Sep 2022Expired
Future Notice Date
Not specified
Award Date
14 Sep 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Aberdeen City Council
Additional Buyers

Aberdeenshire Council

The Highland Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB16 5GB
Postcode Area
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire, TLM6 Highlands and Islands
Local Authority
Aberdeen City
Electoral Ward
Midstocket/Rosemount
Westminster Constituency
Aberdeen North

Supplier Information

Number of Suppliers
1
Supplier Name

Idox Software Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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