Notice Information
Notice Title
Provision of Electoral Services to the Returning Officer
Notice Description
Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required.
Lot Information
Lot 1
Acting as a Central Purchasing body on behalf of itself, Aberdeenshire Council and Highland Council, Aberdeen City Council are procuring a Single Supplier Framework for the provision of Electoral Services to the Returning Officer. The Framework Agreement is for the provision of the following services as required by each Council: - The design, production, printing, packaging and issuing of pollcasrds, postal poll cards, proxy poll cards and proxy postal poll cards - The design, production, printing, packaing and issuing of Postal Voting Packs The printing of all ordinary and tendered ballot papers - Provide a managed Postal Vote service, including opening, scanning, matching and extracting postal vote documents for the entire duration of the post vote opening project - Provision of Electronic Voting and Counting System Solution(s) - Provision of a Counting System Further details of all services to be provided are detailed in the Invitation to Tender documentation.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000701551
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488582
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
22 - Printed matter and related products
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
22458000 - Bespoke printed matter
22821000 - Electoral forms
79800000 - Printing and related services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £1,100,000 £1M-£10M
Notice Dates
- Publication Date
- 19 Sep 20232 years ago
- Submission Deadline
- 2 Sep 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 14 Sep 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ABERDEEN CITY COUNCIL
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- cpssprocurement@aberdeencity.gov.uk
- Contact Phone
- +44 1463702563, +44 1467539600
Buyer Location
- Locality
- ABERDEEN
- Postcode
- AB16 5GB
- Post Town
- Aberdeen
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM50 Aberdeen City and Aberdeenshire, TLM6 Highlands and Islands
-
- Local Authority
- Highland
- Electoral Ward
- Inverness West
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=6
27th July 2022 - Appendix 4 - Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=7
27th July 2022 - Appendix 5 - Award Questionnaire -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=8
27th July 2022 - Appendix 6 - Quality Question Weightings -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=9
27th July 2022 - Appendix 7 - Aberdeen City Council Supplier Incentive Scheme Guidance -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=10
27th July 2022 - Appendix 8 - Aberdeen City Council Supplier Incentive Scheme Sample Terms -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=11
27th July 2022 - Appendix 7 - Aberdeenshire Council Supplier Incentive Scheme Guidance -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=12
27th July 2022 - Appendix 10 - Aberdeenshire Council Supplier Incentive Scheme Sample Terms -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=1
27th July 2022 - Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=2
27th July 2022 - Single Procurement Document (Scotland) -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=3
27th July 2022 - Appendix 1 - Statement of Requirements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=4
27th July 2022 - Appendix 2 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=5
27th July 2022 - Appendix 3 - Declaration -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454881
Provision of Electoral Services to the Returning Officer - Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488582
Provision of Electoral Services to the Returning Officer - Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000701551-2023-09-19T00:00:00Z",
"date": "2023-09-19T00:00:00Z",
"ocid": "ocds-r6ebe6-0000701551",
"initiationType": "tender",
"parties": [
{
"id": "org-26",
"name": "Aberdeen City Council",
"identifier": {
"legalName": "Aberdeen City Council"
},
"address": {
"streetAddress": "Woodhill House, Westburn Road",
"locality": "Aberdeen",
"region": "UKM50",
"postalCode": "AB16 5GB"
},
"contactPoint": {
"email": "CPSSprocurement@aberdeencity.gov.uk",
"telephone": "+44 1467539600",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.aberdeencity.gov.uk"
}
},
{
"id": "org-4",
"name": "Aberdeenshire Council",
"identifier": {
"legalName": "Aberdeenshire Council"
},
"address": {
"streetAddress": "Woodhill House, Westburn Road",
"locality": "Aberdeen",
"region": "UKM50",
"postalCode": "AB16 5GB"
},
"contactPoint": {
"email": "cpssprocurement@aberdeencity.gov.uk",
"telephone": "+44 1467539600",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.aberdeenshire.gov.uk"
}
},
{
"id": "org-27",
"name": "The Highland Council",
"identifier": {
"legalName": "The Highland Council"
},
"address": {
"streetAddress": "Council Headquarters, Glenurquhart Road",
"locality": "Inverness",
"region": "UKM6",
"postalCode": "IV3 5NX"
},
"contactPoint": {
"email": "CPSSprocurement@aberdeencity.gov.uk",
"telephone": "+44 1463702563"
},
"roles": [
"buyer"
]
},
{
"id": "org-28",
"name": "Aberdeen Sherrif Court",
"identifier": {
"legalName": "Aberdeen Sherrif Court"
},
"address": {
"streetAddress": "53 Castle Street",
"locality": "Aberdeen"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-171",
"name": "Aberdeen City Council",
"identifier": {
"legalName": "Aberdeen City Council"
},
"address": {
"streetAddress": "Woodhill House, Westburn Road",
"locality": "Aberdeen",
"region": "UKM50",
"postalCode": "AB16 5GB"
},
"contactPoint": {
"email": "CPSSprocurement@aberdeencity.gov.uk",
"telephone": "+44 1467539600",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.aberdeencity.gov.uk"
}
},
{
"id": "org-172",
"name": "Aberdeenshire Council",
"identifier": {
"legalName": "Aberdeenshire Council"
},
"address": {
"streetAddress": "Woodhill House, Westburn Road",
"locality": "Aberdeen",
"region": "UKM50",
"postalCode": "AB16 5GB"
},
"contactPoint": {
"email": "cpssprocurement@aberdeencity.gov.uk",
"telephone": "+44 1467539600"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
]
}
},
{
"id": "org-173",
"name": "The Highland Council",
"identifier": {
"legalName": "The Highland Council"
},
"address": {
"streetAddress": "Council Headquarters, Glenurquhart Road",
"locality": "Inverness",
"region": "UKM6",
"postalCode": "IV3 5NX"
},
"contactPoint": {
"email": "CPSSprocurement@aberdeencity.gov.uk",
"telephone": "+44 1463702563"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
]
}
},
{
"id": "org-174",
"name": "Idox Software Ltd",
"identifier": {
"legalName": "Idox Software Ltd"
},
"address": {
"streetAddress": "Second Floor, 1310 Waterside, , Arlington Business Park",
"locality": "Theale",
"region": "UK",
"postalCode": "RG7 4SA"
},
"contactPoint": {
"telephone": "+44 33301111200",
"faxNumber": "+44 33301111200"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"url": "http://"
}
},
{
"id": "org-175",
"name": "Aberdeen Sherrif Court",
"identifier": {
"legalName": "Aberdeen Sherrif Court"
},
"address": {
"streetAddress": "53 Castle Street",
"locality": "Aberdeen"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Aberdeen City Council",
"id": "org-171"
},
"tender": {
"id": "000-YKCB2714",
"title": "Provision of Electoral Services to the Returning Officer",
"description": "Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "22821000",
"scheme": "CPV"
},
{
"id": "22458000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Aberdeen City, Aberdeenshire and Highlands & Islands"
},
"deliveryAddresses": [
{
"region": "UKM50"
},
{
"region": "UKM6"
},
{
"region": "UKM50"
},
{
"region": "UKM6"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2022-09-02T12:00:00Z"
},
"awardPeriod": {
"startDate": "2022-09-02T12:00:00Z"
},
"documents": [
{
"id": "JUL454881",
"documentType": "contractNotice",
"title": "Provision of Electoral Services to the Returning Officer",
"description": "Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL454881",
"format": "text/html"
},
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
},
{
"id": "JUL454881-1",
"title": "Invitation to Tender",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=1",
"datePublished": "2022-07-27T15:35:22Z",
"dateModified": "2022-07-27T15:35:22Z",
"format": "application/pdf"
},
{
"id": "JUL454881-2",
"title": "Single Procurement Document (Scotland)",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=2",
"datePublished": "2022-07-27T15:35:22Z",
"dateModified": "2022-07-27T15:35:22Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JUL454881-3",
"title": "Appendix 1 - Statement of Requirements",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=3",
"datePublished": "2022-07-27T15:35:22Z",
"dateModified": "2022-07-27T15:35:22Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JUL454881-4",
"title": "Appendix 2 - Pricing Schedule",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=4",
"datePublished": "2022-07-27T15:35:22Z",
"dateModified": "2022-07-27T15:35:22Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "JUL454881-5",
"title": "Appendix 3 - Declaration",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=5",
"datePublished": "2022-07-27T15:35:22Z",
"dateModified": "2022-07-27T15:35:22Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JUL454881-6",
"title": "Appendix 4 - Terms and Conditions",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=6",
"datePublished": "2022-07-27T15:35:23Z",
"dateModified": "2022-07-27T15:35:23Z",
"format": "application/pdf"
},
{
"id": "JUL454881-7",
"title": "Appendix 5 - Award Questionnaire",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=7",
"datePublished": "2022-07-27T15:35:23Z",
"dateModified": "2022-07-27T15:35:23Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "JUL454881-8",
"title": "Appendix 6 - Quality Question Weightings",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=8",
"datePublished": "2022-07-27T15:35:23Z",
"dateModified": "2022-07-27T15:35:23Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "JUL454881-9",
"title": "Appendix 7 - Aberdeen City Council Supplier Incentive Scheme Guidance",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=9",
"datePublished": "2022-07-27T15:35:23Z",
"dateModified": "2022-07-27T15:35:23Z",
"format": "application/pdf"
},
{
"id": "JUL454881-10",
"title": "Appendix 8 - Aberdeen City Council Supplier Incentive Scheme Sample Terms",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=10",
"datePublished": "2022-07-27T15:35:23Z",
"dateModified": "2022-07-27T15:35:23Z",
"format": "application/pdf"
},
{
"id": "JUL454881-11",
"title": "Appendix 7 - Aberdeenshire Council Supplier Incentive Scheme Guidance",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=11",
"datePublished": "2022-07-27T15:35:23Z",
"dateModified": "2022-07-27T15:35:23Z",
"format": "application/pdf"
},
{
"id": "JUL454881-12",
"title": "Appendix 10 - Aberdeenshire Council Supplier Incentive Scheme Sample Terms",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL454881&idx=12",
"datePublished": "2022-07-27T15:35:23Z",
"dateModified": "2022-07-27T15:35:23Z",
"format": "application/pdf"
},
{
"id": "SEP488582",
"documentType": "awardNotice",
"title": "Provision of Electoral Services to the Returning Officer",
"description": "Aberdeen City Council is acting as a central purchasing body for the purpose of procuring a Single Supplier Framework Agreement for the Provision of Electoral Services for the Returning Officer for itself, Aberdeenshire Council and Highland Council. Each Council will enter into seperate call-off contracts with the succesful suppliers as and when any services are required.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488582",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "Acting as a Central Purchasing body on behalf of itself, Aberdeenshire Council and Highland Council, Aberdeen City Council are procuring a Single Supplier Framework for the provision of Electoral Services to the Returning Officer. The Framework Agreement is for the provision of the following services as required by each Council: - The design, production, printing, packaging and issuing of pollcasrds, postal poll cards, proxy poll cards and proxy postal poll cards - The design, production, printing, packaing and issuing of Postal Voting Packs The printing of all ordinary and tendered ballot papers - Provide a managed Postal Vote service, including opening, scanning, matching and extracting postal vote documents for the entire duration of the post vote opening project - Provision of Electronic Voting and Counting System Solution(s) - Provision of a Counting System Further details of all services to be provided are detailed in the Invitation to Tender documentation.",
"status": "complete",
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality questions as given in Appendix 5",
"description": "70%"
},
{
"type": "price",
"description": "30%"
}
]
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": false
}
],
"bidOpening": {
"date": "2022-09-02T12:00:00Z"
},
"contractTerms": {
"performanceTerms": "Suppliers must have, or commit to obtaining before commencement of the contract, minimum levels of the following insurance: Employers Liability Insurance cover of GBP 5,000,000; Public Liability (Third Party) Insurance cover of GBP 5,000,000; Professional Indemnity Insurance cover of GBP 1,000,000"
},
"coveredBy": [
"GPA"
],
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "Suppliers must be aware of, and their services and products must comply with, the statutory requirements for UK elections (including UK parliamentary elections, Scottish parliamentary elections and Scottish local government elections) and referenda, including the Representation of the People Act 1983, the Scotland Act 1998, the Political Parties, Elections and Referendums Act 2000, the Electoral Administration Act 2006, the Local Government (Scotland) Act 1973, the Representation of the People (Scotland) Regulations 2001, the Scottish Parliament (Elections etc) Order 2015 and the Scottish Local Government Elections Order 2011, all as amended."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 3600
}
},
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"maximumParticipants": 1
}
},
"classification": {
"id": "79800000",
"scheme": "CPV"
},
"hasRecurrence": false,
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "(SC Ref:745146)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000701551"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000701551"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "000-YKCB2714-1",
"suppliers": [
{
"id": "org-174",
"name": "Idox Software Ltd"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "000-YKCB2714-1",
"awardID": "000-YKCB2714-1",
"status": "active",
"value": {
"amount": 1100000,
"currency": "GBP"
},
"dateSigned": "2023-09-14T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2022/S 022-191651"
}
],
"bids": {
"statistics": [
{
"id": "550",
"measure": "bids",
"value": 2,
"relatedLot": "1"
},
{
"id": "551",
"measure": "smeBids",
"value": 0,
"relatedLot": "1"
},
{
"id": "552",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "553",
"measure": "foreignBidsFromNonEU",
"value": 2,
"relatedLot": "1"
},
{
"id": "554",
"measure": "electronicBids",
"value": 2,
"relatedLot": "1"
}
]
}
}