Tender

Void house garden maintenance, Johnstone

RENFREWSHIRE COUNCIL

This public procurement record has 1 release in its history.

Tender

23 Dec 2022 at 00:00

Summary of the contracting process

The Renfrewshire Council has issued a tender titled "Void house garden maintenance, Johnstone" in the services sector. The contract involves maintaining void house gardens in Housing Regeneration Areas, with a value of £89,000 GBP. The anticipated start date is 13th February 2023, with a contract duration of 18 months. The tender deadline is 20th January 2023. Businesses providing maintenance services in the Howwood Road, Johnstone area are well-suited to compete in this open procedure tender.

This tender from Renfrewshire Council presents an opportunity for service providers to carry out maintenance work for void house gardens in specific demolition blocks. The contract includes initial and cyclical cuts/clears, with safety and regulatory compliance requirements. Bidders must submit their proposals by 20th January 2023. The contract terms focus on fair working practices and community benefits, aligning with the Council's objectives for this project. Businesses with experience in grounds maintenance and waste removal are encouraged to participate.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Void house garden maintenance, Johnstone

Notice Description

Renfrewshire Council's Housing & Regeneration Services department are responsible for the maintenance of void Council houses. This includes the maintenance of the void Council house gardens. Renfrewshire Council have also acquired properties from private owners for the purposes of demolition. These gardens also require to be maintained. The Council invite tenderers to submit a tender to carry out a maintenance service in respect of void gardens in blocks identified for demolition in Housing Regeneration Areas. This contract is anticipated to commence on 13th February 2023 with a contract duration of 18 months. The Letter of Acceptance will confirm the contract start date.

Lot Information

Lot 1

Renfrewshire Council requires a competent and suitably qualified Service Provider to carry out maintenance for void house gardens in demolition blocks in the Howwood Road, Johnstone area. The location of void house gardens is at various addresses at; - Craigenfeoch Avenue, Johnstone - Dundonald Avenue, Johnstone - Greenend Avenue, Johnstone - Highcraig Avenue, Johnstone The Service Provider is required to provide the following service; 1) Initial Cut An Initial Cut/Clear is required as soon as possible after the commencement of the contract. Services required are as follows; - Ensure each site must be cleared of loose items prior to cutting the grass. - The Service Provider is required to cut the grass and any other vegetation with all cuttings arising to be lifted and removed from the site and disposed of in accordance with agreed waste removal legislation. - Adjacent paths and borders from the property shall be swept or blown to remove any remaining grass cuttings arising as part of the maintenance works in line with grounds maintenance operations. 2) Cyclical Cut The Cyclical Cuts/Clears are required on a two-weekly basis during the Spring/Summer months and monthly over the Autumn/Winter months as detailed below; - Spring/Summer months defined as; 1st April - 30th September inclusive - Autumn/Winter months defined as; 1st October - 31st March inclusive Services required are as for the Initial Cut/Clear and are as follows; - Ensure each site must be cleared of loose items prior to cutting the grass. - Ensure the grass is cut and any other vegetation with all cuttings arising to be lifted and removed from the site and disposed of in accordance with agreed waste removal legislation. - Adjacent paths and borders from the property shall be swept or blown to remove any remaining grass cuttings arising as part of the maintenance works in line with grounds maintenance operations. The Service Provider must ensure that the works are delivered safely in accordance with the relevant current Health and Safety and Environment Legislation and Regulations. Spend under this Contract for the full Contract duration shall not exceed 89,000 excluding VAT. An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.

Renewal: The Contract shall be for an 18 month period.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000714838
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC467762
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

77310000 - Planting and maintenance services of green areas

77314100 - Grassing services

77342000 - Hedge trimming

Notice Value(s)

Tender Value
£89,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Dec 20223 years ago
Submission Deadline
20 Jan 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
RENFREWSHIRE COUNCIL
Contact Name
Claire Earnshaw
Contact Email
claire.earnshaw@renfrewshire.gov.uk
Contact Phone
+44 3003000300

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000714838-2022-12-23T00:00:00Z",
    "date": "2022-12-23T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000714838",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-6",
            "name": "Renfrewshire Council",
            "identifier": {
                "legalName": "Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1JB"
            },
            "contactPoint": {
                "name": "Claire Earnshaw",
                "email": "claire.earnshaw@renfrewshire.gov.uk",
                "telephone": "+44 3003000300",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.renfrewshire.gov.uk"
            }
        },
        {
            "id": "org-7",
            "name": "See VI.4.3",
            "identifier": {
                "legalName": "See VI.4.3"
            },
            "address": {
                "locality": "See VI.4.3"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-8",
            "name": "Court of Session",
            "identifier": {
                "legalName": "Court of Session"
            },
            "address": {
                "streetAddress": "Parliament Square",
                "locality": "Edinburgh",
                "postalCode": "EH1 1RQ"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewContactPoint",
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Renfrewshire Council",
        "id": "org-6"
    },
    "tender": {
        "id": "RC-CPU-22-125",
        "title": "Void house garden maintenance, Johnstone",
        "description": "Renfrewshire Council's Housing & Regeneration Services department are responsible for the maintenance of void Council houses. This includes the maintenance of the void Council house gardens. Renfrewshire Council have also acquired properties from private owners for the purposes of demolition. These gardens also require to be maintained. The Council invite tenderers to submit a tender to carry out a maintenance service in respect of void gardens in blocks identified for demolition in Housing Regeneration Areas. This contract is anticipated to commence on 13th February 2023 with a contract duration of 18 months. The Letter of Acceptance will confirm the contract start date.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "77342000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "77314100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "77310000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 89000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "tenderPeriod": {
            "endDate": "2023-01-20T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-01-20T12:00:00Z"
        },
        "documents": [
            {
                "id": "DEC467762",
                "documentType": "contractNotice",
                "title": "Void house garden maintenance, Johnstone",
                "description": "Renfrewshire Council's Housing & Regeneration Services department are responsible for the maintenance of void Council houses. This includes the maintenance of the void Council house gardens. Renfrewshire Council have also acquired properties from private owners for the purposes of demolition. These gardens also require to be maintained. The Council invite tenderers to submit a tender to carry out a maintenance service in respect of void gardens in blocks identified for demolition in Housing Regeneration Areas. This contract is anticipated to commence on 13th February 2023 with a contract duration of 18 months. The Letter of Acceptance will confirm the contract start date.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC467762",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "DEC467762-1",
                "title": "Standard documents",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC467762&idx=1",
                "datePublished": "2022-12-23T14:50:16Z",
                "dateModified": "2022-12-23T14:50:16Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "DEC467762-2",
                "title": "Invitation to Tender document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC467762&idx=2",
                "datePublished": "2022-12-23T14:50:16Z",
                "dateModified": "2023-01-05T16:49:19Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC467762-3",
                "title": "Price List",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC467762&idx=3",
                "datePublished": "2022-12-23T14:50:16Z",
                "dateModified": "2022-12-23T14:50:16Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC467762-4",
                "title": "Community Benefit Outcome Menu",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC467762&idx=4",
                "datePublished": "2022-12-23T14:50:16Z",
                "dateModified": "2022-12-23T14:50:16Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC467762-5",
                "title": "General Conditions of Contract",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC467762&idx=5",
                "datePublished": "2022-12-23T14:50:16Z",
                "dateModified": "2022-12-23T14:50:16Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC467762-6",
                "title": "Experience example template",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC467762&idx=6",
                "datePublished": "2022-12-23T14:50:16Z",
                "dateModified": "2022-12-23T14:50:16Z",
                "format": "application/msword"
            },
            {
                "id": "DEC467762-7",
                "title": "Fair Work First Question",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC467762&idx=7",
                "datePublished": "2022-12-23T14:50:16Z",
                "dateModified": "2022-12-23T14:50:16Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC467762-8",
                "title": "Fair Work First Guidance",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC467762&idx=8",
                "datePublished": "2022-12-23T14:50:16Z",
                "dateModified": "2022-12-23T14:50:16Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC467762-9",
                "title": "High Risk H & S Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC467762&idx=9",
                "datePublished": "2022-12-23T14:50:16Z",
                "dateModified": "2022-12-23T14:50:16Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC467762-10",
                "title": "Invitation to Tender document Please note updates/amendments in yellow, pages 23, 25 and 34.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC467762&idx=10",
                "datePublished": "2023-01-05T16:49:18Z",
                "dateModified": "2023-01-05T16:49:18Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC467762-11",
                "title": "Please find attached the Quote Submission Pro-forma for completion and return. Thank you.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC467762&idx=11",
                "datePublished": "2023-01-05T16:57:37Z",
                "dateModified": "2023-01-05T16:57:37Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Renfrewshire Council requires a competent and suitably qualified Service Provider to carry out maintenance for void house gardens in demolition blocks in the Howwood Road, Johnstone area. The location of void house gardens is at various addresses at; - Craigenfeoch Avenue, Johnstone - Dundonald Avenue, Johnstone - Greenend Avenue, Johnstone - Highcraig Avenue, Johnstone The Service Provider is required to provide the following service; 1) Initial Cut An Initial Cut/Clear is required as soon as possible after the commencement of the contract. Services required are as follows; - Ensure each site must be cleared of loose items prior to cutting the grass. - The Service Provider is required to cut the grass and any other vegetation with all cuttings arising to be lifted and removed from the site and disposed of in accordance with agreed waste removal legislation. - Adjacent paths and borders from the property shall be swept or blown to remove any remaining grass cuttings arising as part of the maintenance works in line with grounds maintenance operations. 2) Cyclical Cut The Cyclical Cuts/Clears are required on a two-weekly basis during the Spring/Summer months and monthly over the Autumn/Winter months as detailed below; - Spring/Summer months defined as; 1st April - 30th September inclusive - Autumn/Winter months defined as; 1st October - 31st March inclusive Services required are as for the Initial Cut/Clear and are as follows; - Ensure each site must be cleared of loose items prior to cutting the grass. - Ensure the grass is cut and any other vegetation with all cuttings arising to be lifted and removed from the site and disposed of in accordance with agreed waste removal legislation. - Adjacent paths and borders from the property shall be swept or blown to remove any remaining grass cuttings arising as part of the maintenance works in line with grounds maintenance operations. The Service Provider must ensure that the works are delivered safely in accordance with the relevant current Health and Safety and Environment Legislation and Regulations. Spend under this Contract for the full Contract duration shall not exceed 89,000 excluding VAT. An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 540
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract shall be for an 18 month period."
                }
            }
        ],
        "bidOpening": {
            "date": "2023-01-20T12:00:00Z",
            "address": {
                "streetAddress": "Tender submissions will be opened remotely at home using an opening committee on PCS-T with two procurement officers."
            }
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "This Contract will include performance conditions relation to fair working practices and community benefits."
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Selection criteria as stated in the procurement documents"
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 150
            }
        },
        "classification": {
            "id": "77342000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.",
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "The recommended tenderer will be required to provide at Request for Documentation stage the following documents: Health and Safety Questionnaire and supporting information S1 Equalities Questionnaire S2 Equalities Declaration S3 Tender Compliance Certificate S4 No Collusion Certificate S6 Waste Carrier Certificate S9 List of Proposed Sub Contractors Insurance certificates BACS Form NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=714838. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:714838) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=714838",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000714838"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}