Tender

Barrhead Housing Association - Two Year Contract for Out of Hours Call Handling and Out of Hours Emergency Works

BARRHEAD HOUSING ASSOCIATION

This public procurement record has 1 release in its history.

Tender

19 May 2023 at 00:00

Summary of the contracting process

The Barrhead Housing Association is inviting tenders for a Two Year Contract for Out of Hours Call Handling and Out of Hours Emergency Works in Barrhead, Neilston, Newton Mearns, and Thornliebank within East Renfrewshire. The contract is valued at £300,000 GBP and follows an open procurement method. The deadline for tender submissions is June 19, 2023, with the bid opening scheduled for the same day.

This tender opportunity provides a chance for businesses specializing in call handling services and emergency repair works to compete for a significant contract. Companies with experience in similar projects, the required financial turnover, insurances, and past performance in Out of Hours services are encouraged to consider bidding. The contract offers potential for business growth and the opportunity to serve the housing needs of the specified areas in East Renfrewshire.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Barrhead Housing Association - Two Year Contract for Out of Hours Call Handling and Out of Hours Emergency Works

Notice Description

Barrhead Housing Association is procuring a Contract which shall deliver an Out of Hours Call Handling Service and make safe or complete Out of Hours Emergency Repair Works throughout Barrhead, Neilston, Newton Mearns and Thornliebank, East Renfrewshire The properties applicable to the Contract are described within Tender Document E and it is intended that the Service Provider appointed to the Contract will deliver the requirements for all properties described within the tender documentation. The properties are anticipated to include sandstone tenement flats, new build modern housing and flats, and post war pre-2000 construction houses and flats

Lot Information

Lot 1

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of two further years (2025-2027) at an estimated value 75000 GBP (excluding VAT) per annum.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000732688
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478922
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50700000 - Repair and maintenance services of building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 May 20232 years ago
Submission Deadline
19 Jun 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2025 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
BARRHEAD HOUSING ASSOCIATION
Contact Name
Scott Stewart
Contact Email
scotts@barrheadha.org
Contact Phone
+44 1418810638

Buyer Location

Locality
BARRHEAD
Postcode
G78 1SB
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
East Renfrewshire
Electoral Ward
Barrhead, Liboside and Uplawmoor
Westminster Constituency
East Renfrewshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000732688-2023-05-19T00:00:00Z",
    "date": "2023-05-19T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000732688",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-67",
            "name": "Barrhead Housing Association",
            "identifier": {
                "legalName": "Barrhead Housing Association"
            },
            "address": {
                "streetAddress": "70 Main Street",
                "locality": "Barrhead",
                "region": "UKM83",
                "postalCode": "G78 1SB"
            },
            "contactPoint": {
                "name": "Scott Stewart",
                "email": "scotts@barrheadha.org",
                "telephone": "+44 1418810638",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Registered Social Landlord",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.barrheadha.org"
            }
        },
        {
            "id": "org-68",
            "name": "A.D.A Construction Consultants",
            "address": {
                "streetAddress": "Pavlion 3, St James Business, Linwood Road",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA3 3BB"
            },
            "contactPoint": {
                "name": "Alan Shanks",
                "email": "alan.shanks@ada-cc.co.uk",
                "telephone": "+44 1418160184",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "processContactPoint"
            ]
        },
        {
            "id": "org-13",
            "name": "Paisley Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Paisley Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Paisley",
                "postalCode": "PA3 2HW"
            },
            "contactPoint": {
                "email": "paisley@scotcourts.gov.uk",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Barrhead Housing Association",
        "id": "org-67"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000732688",
        "title": "Barrhead Housing Association - Two Year Contract for Out of Hours Call Handling and Out of Hours Emergency Works",
        "description": "Barrhead Housing Association is procuring a Contract which shall deliver an Out of Hours Call Handling Service and make safe or complete Out of Hours Emergency Repair Works throughout Barrhead, Neilston, Newton Mearns and Thornliebank, East Renfrewshire The properties applicable to the Contract are described within Tender Document E and it is intended that the Service Provider appointed to the Contract will deliver the requirements for all properties described within the tender documentation. The properties are anticipated to include sandstone tenement flats, new build modern housing and flats, and post war pre-2000 construction houses and flats",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50711000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50712000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50720000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Barrhead, Neilston, Newton Mearns and Thornliebank, East Renfrewshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 300000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-06-19T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-06-19T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAY478922",
                "documentType": "contractNotice",
                "title": "Barrhead Housing Association - Two Year Contract for Out of Hours Call Handling and Out of Hours Emergency Works",
                "description": "Barrhead Housing Association is procuring a Contract which shall deliver an Out of Hours Call Handling Service and make safe or complete Out of Hours Emergency Repair Works throughout Barrhead, Neilston, Newton Mearns and Thornliebank, East Renfrewshire The properties applicable to the Contract are described within Tender Document E and it is intended that the Service Provider appointed to the Contract will deliver the requirements for all properties described within the tender documentation. The properties are anticipated to include sandstone tenement flats, new build modern housing and flats, and post war pre-2000 construction houses and flats",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478922",
                "format": "text/html"
            },
            {
                "id": "MAY478922-1",
                "title": "Document A",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478922&idx=1",
                "datePublished": "2023-05-19T13:35:07Z",
                "dateModified": "2023-05-19T13:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "MAY478922-2",
                "title": "Document B",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478922&idx=2",
                "datePublished": "2023-05-19T13:35:07Z",
                "dateModified": "2023-05-19T13:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY478922-3",
                "title": "Document C",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478922&idx=3",
                "datePublished": "2023-05-19T13:35:07Z",
                "dateModified": "2023-05-19T13:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY478922-4",
                "title": "Document D",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478922&idx=4",
                "datePublished": "2023-05-19T13:35:07Z",
                "dateModified": "2023-05-19T13:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY478922-5",
                "title": "Document E",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478922&idx=5",
                "datePublished": "2023-05-19T13:35:07Z",
                "dateModified": "2023-05-19T13:35:07Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "MAY478922-6",
                "title": "Document F",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478922&idx=6",
                "datePublished": "2023-05-19T13:35:08Z",
                "dateModified": "2023-05-19T13:35:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAY478922-7",
                "title": "Document G",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478922&idx=7",
                "datePublished": "2023-05-19T13:35:08Z",
                "dateModified": "2023-05-19T13:35:08Z",
                "format": "application/pdf"
            },
            {
                "id": "MAY478922-8",
                "title": "Document H",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478922&idx=8",
                "datePublished": "2023-05-19T13:35:08Z",
                "dateModified": "2023-05-19T13:35:08Z",
                "format": "application/pdf"
            },
            {
                "id": "MAY478922-9",
                "title": "Document I",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY478922&idx=9",
                "datePublished": "2023-05-19T13:35:08Z",
                "dateModified": "2023-05-19T13:35:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
                "status": "active",
                "value": {
                    "amount": 300000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of twelve month extensions up to a maximum of two further years (2025-2027) at an estimated value 75000 GBP (excluding VAT) per annum."
                }
            }
        ],
        "bidOpening": {
            "date": "2023-06-19T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "'Tender Document F- Responsive v7.1 Volume 1(e) KPI Framework' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, Service Providers will be required to produce a Remedial Plan for the approval of Barrhead Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of a Service Provider."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "NICEIC or SELECT Electrical Contractors Association of Scotland"
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum 'general' yearly turnover of 150000 GBP for the last two years or have an average yearly turnover of a minimum of 150000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP Contractors All Risk Insurance - 100,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "Bidders must be able to provide two examples of similar Out of Hours Call Handling and Out of Hours Emergency Works contracts to the requirements of Barrhead Housing Association undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2023-09-15T00:00:00Z"
            }
        },
        "classification": {
            "id": "50700000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2025 at the earliest if the optional 12 month extensions are not applied"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=732688. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:732688)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000732688"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}