Award

West Edinburgh Emergency Snow Clearance

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 2 releases in its history.

Award

20 Nov 2023 at 00:00

Tender

29 Jun 2023 at 00:00

Summary of the contracting process

The City of Edinburgh Council has awarded a contract for "West Edinburgh Emergency Snow Clearance" to the Firm of James Lawrie. The procurement process involved an open procedure for services and the contract, worth 120,000 GBP, was signed on 28th September 2023. The Council, as the buying organisation, aimed to facilitate snow clearance in specific areas of Edinburgh with detailed terms and conditions.

This tender for emergency snow clearance provides opportunities for business growth, particularly for small and medium enterprises with expertise in services related to extreme weather conditions. Businesses offering snow clearance services and having experience in similar contracts would be well-suited to compete. The contract was awarded following a competitive bidding process, showcasing the City of Edinburgh Council's commitment to fair and transparent procurement practices.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

West Edinburgh Emergency Snow Clearance

Notice Description

Snow Clearance in Balerno and Ratho area.

Lot Information

Lot 1

Contingency for snow clearance during extreme weather in the West of Edinburgh, specifically the South Queensferry, Kirkliston, Balerno and Ratho areas.

Renewal: It is the intention of the Council that any Contract resulting from this ITT will commence on 2 October 2023 for a period of three years with the option to extend for up to a further 36 months, undertaken at the sole discretion of the Council.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000736804
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493085
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90620000 - Snow-clearing services

Notice Value(s)

Tender Value
Not specified
Lots Value
£95,000 Under £100K
Awards Value
Not specified
Contracts Value
£120,000 £100K-£500K

Notice Dates

Publication Date
20 Nov 20232 years ago
Submission Deadline
3 Aug 2023Expired
Future Notice Date
Not specified
Award Date
28 Sep 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Kyro Grieve
Contact Email
kyro.grieve@edinburgh.gov.uk
Contact Phone
+44 1315296432

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

FIRM OF JAMES LAWRIE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000736804-2023-11-20T00:00:00Z",
    "date": "2023-11-20T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000736804",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-17",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Kyro Grieve",
                "email": "Kyro.grieve@edinburgh.gov.uk",
                "telephone": "+44 1315296432",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-9",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Castle Street",
                "locality": "Aberdeen"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewContactPoint",
                "reviewBody"
            ]
        },
        {
            "id": "org-142",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Kyro Grieve",
                "email": "Kyro.grieve@edinburgh.gov.uk",
                "telephone": "+44 1315296432",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-143",
            "name": "Firm of James Lawrie",
            "identifier": {
                "legalName": "Firm of James Lawrie"
            },
            "address": {
                "streetAddress": "Ransfield Farm, Ratho,, Newbridge",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH288NS"
            },
            "contactPoint": {
                "telephone": "+44 7817717267"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-144",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "The City of Edinburgh Council",
        "id": "org-142"
    },
    "tender": {
        "id": "CT0936",
        "title": "West Edinburgh Emergency Snow Clearance",
        "description": "Snow Clearance in Balerno and Ratho area.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-08-03T14:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-08-03T14:00:00Z"
        },
        "documents": [
            {
                "id": "JUN482436",
                "documentType": "contractNotice",
                "title": "West Edinburgh Emergency Snow Clearance",
                "description": "Snow Clearance in Balerno and Ratho area.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN482436",
                "format": "text/html"
            },
            {
                "id": "JUN482436-1",
                "title": "CT0936 Instructions to Tenderers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN482436&idx=1",
                "datePublished": "2023-06-29T15:50:13Z",
                "dateModified": "2023-06-29T15:50:13Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN482436-2",
                "title": "CT0936 Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN482436&idx=2",
                "datePublished": "2023-06-29T15:50:13Z",
                "dateModified": "2023-06-29T15:50:13Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN482436-3",
                "title": "CT0936 Terms and Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN482436&idx=3",
                "datePublished": "2023-06-29T15:50:13Z",
                "dateModified": "2023-06-29T15:50:13Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN482436-4",
                "title": "Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN482436&idx=4",
                "datePublished": "2023-06-29T15:50:13Z",
                "dateModified": "2023-06-29T15:50:13Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUN482436-5",
                "title": "Tenderers Submission",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN482436&idx=5",
                "datePublished": "2023-06-29T15:50:13Z",
                "dateModified": "2023-06-29T15:50:13Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV493085",
                "documentType": "awardNotice",
                "title": "West Edinburgh Emergency Snow Clearance",
                "description": "Snow Clearance in Balerno and Ratho area.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493085",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Contingency for snow clearance during extreme weather in the West of Edinburgh, specifically the South Queensferry, Kirkliston, Balerno and Ratho areas.",
                "status": "complete",
                "value": {
                    "amount": 95000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 2160
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is the intention of the Council that any Contract resulting from this ITT will commence on 2 October 2023 for a period of three years with the option to extend for up to a further 36 months, undertaken at the sole discretion of the Council."
                }
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "bidOpening": {
            "date": "2023-08-03T14:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Tenderers are required to have a minimum \"general\" annual turnover of 60000GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Tenderers will be required provide the following information: Current ratio for Current Year: 1.1 Current ratio for Prior Year: 1:1 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.1. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition.",
                    "minimum": "Minimum \"general\" annual turnover of 60000GBP for the last two financial years. Current ratio for Current Year: 1.1 Current ratio for Prior Year: 1:1 Vehicle Insurance (minimum of 5 Million GBP) Employer's Liability Insurance (minimum of 5 Million GBP) Public Liability Insurance (minimum of 5 Million GBP) Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1,
                "periodRationale": "This is a niche requirement and it is unlikely given the remote location of delivery that the market is likely to significantly change. Therefore it is in both of the interests of the Council and bidding organisations to minimise obstacles."
            }
        },
        "classification": {
            "id": "90620000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. (SC Ref:750848)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000736804"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000736804"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "CT0936",
            "suppliers": [
                {
                    "id": "org-143",
                    "name": "Firm of James Lawrie"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CT0936",
            "awardID": "CT0936",
            "status": "active",
            "value": {
                "amount": 120000,
                "currency": "GBP"
            },
            "dateSigned": "2023-09-28T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-018571"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "357",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "358",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "359",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "360",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "361",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}