Notice Information
Notice Title
Cashless Catering and Online Payment Solution
Notice Description
The aim of this tender was to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children's Services (ECS). Aberdeenshire Council currently has two separate contracts in place for a cashless catering and online payment solution that are nearing expiry. The Catering Service must ensure it has an appropriate solution in place that will continue to provide a front of house service and also to generate the accurate critical data that is required to run reports for data analysis that will help the Service to continue to operate efficiently. There is also a desire to push more payments online to stop the need for cash handling that is presently undertaken by staff and reduce the associated risks with those processes.
Lot Information
Lot 1
The aim of this tender was to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children's Services (ECS).. If any mandatory (Must-Have) requirements cannot be met, the supplier should not proceed with the tender. Should a supplier continue with their bid without meeting all mandatory requirements, the Council reserves the right to disqualify on the basis of non-compliance.
Renewal: The Council shall have the sole option of extending the contract for a further period (or periods) of up to two (2) years
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000753939
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525133
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
48100000 - Industry specific software package
48110000 - Point of sale (POS) software package
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- £675,000 £500K-£1M
- Lots Value
- £675,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- £435,000 £100K-£500K
Notice Dates
- Publication Date
- 4 Mar 202511 months ago
- Submission Deadline
- 26 Jan 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 28 Feb 202512 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ABERDEENSHIRE COUNCIL
- Contact Name
- Angela Cook, Susan M Watt
- Contact Email
- cpssprocurement@aberdeencity.gov.uk, susan.m.watt@aberdeenshire.gov.uk
- Contact Phone
- +44 1467530600, +44 1467537845
Buyer Location
- Locality
- ABERDEEN
- Postcode
- AB16 5GB
- Post Town
- Aberdeen
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM5 North Eastern Scotland
- Small Region (ITL 3)
- TLM50 Aberdeen City and Aberdeenshire
- Delivery Location
- TLM50 Aberdeen City and Aberdeenshire
-
- Local Authority
- Aberdeen City
- Electoral Ward
- Midstocket/Rosemount
- Westminster Constituency
- Aberdeen North
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=3
18th January 2024 - Appendix 2 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=11
18th January 2024 - Appendix 2 - Pricing Schedule v1 - formula correction -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=10
15th January 2024 - List providing each school and their current total number of pupils -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=6
21st December 2023 - Appendix 5 - Award Questionnaire -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=7
21st December 2023 - Appendix 6a - Integration with MyAccount - Single Sign in -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=8
21st December 2023 - Appendix 6b - Integration with MyAccount - Single Sign in -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=9
21st December 2023 - Appendix 7 - current hardware list -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=1
21st December 2023 - Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=2
21st December 2023 - Appendix 1 - Statement of Requirements -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=4
21st December 2023 - Appendix 3 - Declaration -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC495497&idx=5
21st December 2023 - Appendix 4 - Conditions of Contract -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC495497
Cashless Catering and Online Payment Solution - The aim of this tender is to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children's Services (ECS). Aberdeenshire Council currently has two separate contracts in place for a cashless catering and online payment solution that are nearing expiry. The Catering Service must ensure it has an appropriate solution in place that will continue to provide a front of house service and also to generate the accurate critical data that is required to run reports for data analysis that will help the Service to continue to operate efficiently. There is also a desire to push more payments online to stop the need for cash handling that is presently undertaken by staff and reduce the associated risks with those processes. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525133
Cashless Catering and Online Payment Solution - The aim of this tender was to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children's Services (ECS). Aberdeenshire Council currently has two separate contracts in place for a cashless catering and online payment solution that are nearing expiry. The Catering Service must ensure it has an appropriate solution in place that will continue to provide a front of house service and also to generate the accurate critical data that is required to run reports for data analysis that will help the Service to continue to operate efficiently. There is also a desire to push more payments online to stop the need for cash handling that is presently undertaken by staff and reduce the associated risks with those processes.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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