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Fire and Security Systems Maintenance and Repair Services

Highlands and Islands Enterprise

This public procurement record has 1 release in its history.

Tender

19 Jan 2024 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Highlands and Islands Enterprise is seeking suppliers for the provision of maintenance and repair services for fire and security systems in various buildings within the Inverness Campus, with the tender titled "Fire and Security Systems Maintenance and Repair Services". The services are expected to commence from 1st April 2024 for an initial 2-year period, extendable for up to 2 more years. The tender is currently in the active stage, with a submission deadline of 13th February 2024. The procurement falls under the 'services' category and follows an open procedure.

This tender opportunity presented by Highlands and Islands Enterprise can be beneficial for businesses specialising in fire and security systems maintenance and repair services. Suppliers with expertise in providing maintenance services for fire and intruder alarms, emergency lighting installations, CCTV systems, and access control systems are well-suited to compete. The contract offers potential growth opportunities for suppliers looking to establish long-term partnerships with the Highlands and Islands Enterprise for the provision of these critical services.

How relevant is this notice?

Notice Information

Notice Title

Fire and Security Systems Maintenance and Repair Services

Notice Description

Highlands and Islands Enterprise (HIE) require a Supplier to provide maintenance and repair services of fire and intruder alarms, emergency lighting installations, CCTV systems and access control systems for buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI), the common areas of the Campus (which are the responsibility of the Inverness Campus Owners Association), area office properties occupied by HIE staff and various commercial properties. It is expected that these services will be required from 1st April 2024 for an initial period of 2 years, with HIE having the option to extend for a period or periods together not exceeding 2 years following the Initial Term (extensions expected to be taken up on a yearly basis i.e. a 2+1+1 year contract).

Lot Information

Lot 1

The estimated maximum Year 1 budget currently available to deliver the PPM services (Pricing Schedule Part A) is GBP 16,500 (exclusive of VAT). Bidders are required to provide pricing for Year 1 only, with Years 2, 3 and 4 subject to a price increase mechanism. The total estimated contract value for the maximum contract period (including all optional extension periods) is GBP 112,500 (exclusive of VAT). This includes an estimated allowance for annual price increases, as well as allowances for potential costs relating to reactive repairs and asset replacement. Allowances for potential costs relating to reactive repairs and asset replacement made are not a guarantee of work. Refer to the Scope of Requirements and Tender Guidance for further details regarding budget and the price increase mechanism. See Tender documentation for full details regarding the services required.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Options: HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Contract following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE's strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. This may result in amendments to existing requirements under the Contracts.

Renewal: It is expected that these services will be required from 1st April 2024 for an initial period of 2 years, with HIE having the option to extend for a period or periods together not exceeding 2 years following the Initial Term (extensions expected to be taken up on a yearly basis i.e. a 2+1+1 year contract).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000754750
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN496800
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

35120000 - Surveillance and security systems and devices

50700000 - Repair and maintenance services of building installations

79711000 - Alarm-monitoring services

92222000 - Closed circuit television services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jan 20242 years ago
Submission Deadline
13 Feb 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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