Planning

Provision of consultancy to support the implementation of Homestay for City of Glasgow College

CITY OF GLASGOW COLLEGE

This public procurement record has 1 release in its history.

Planning

26 Apr 2024 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The City of Glasgow College is planning a procurement process to seek consultancy services to support the implementation of Student Homestay. The college is looking for a licensed and experienced consultancy to help with this project, which involves providing homestay services to students. The planned procurement notice outlines the requirements for potential suppliers and can be accessed through the provided link. The tender falls under the Education industry category and is currently in the planning stage, with a future notice date set for June 3, 2024. The procurement process is led by the City of Glasgow College based in Glasgow, UK.

This tender offers an opportunity for businesses with expertise in providing homestay services, particularly those with a minimum of 10 years' experience in the UK and British Council certification for accommodating students. Suitable businesses would need to offer services like targeted recruitment of host families, comprehensive documentation support, thorough screening processes, ongoing support and emergency contingencies, and a scalable support system. The College aims to engage potential suppliers who can deliver customized solutions and support the growth of the program. Businesses interested in participating should review the detailed specification document provided and prepare to engage with the procurement process effectively.

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Notice Information

Notice Title

Provision of consultancy to support the implementation of Homestay for City of Glasgow College

Notice Description

City of Glasgow College are seeking the expertise of a licensed/certificated and experienced consultancy to assist them in the implementation of Student Homestay.

Lot Information

Lot 1

EXPERIENCE REQUIRED Minimum 10 years of providing homestay services in the UK British Council certification for accommodating students SERVICES TO BE DELIVERED Targeted Recruitment of Host Families: Leveraging college's network and broader advertising in the Glasgow area. Comprehensive Documentation Support: Provision of essential documentation, including contracts, guidelines, and codes of conduct for both hosts and students, tailored to ensure clarity and compliance with programme requirements. Thorough Screening Processes: Conducting initial screenings of host families through interviews, questionnaires, and verification of necessary certifications, supported by guidance on in-person visits. Creation of Host Family Profiles: Compiling detailed profiles for approved host families to facilitate informed student placements. Ongoing Support and Emergency Contingencies: Offering continuous support and advice throughout the placement period ensuring student welfare. Scalable Support: Starting with an initial requirement to vet a suitable number of homes for the August 2024 intake, with potential for expansion in line with the growth of the programme. HOST RECRUITMENT STRATEGY Initial Focus: Engaging the college's staff and student network to identify potential host families, capitalising on the existing community bonds. Extended Recruitment: Should further hosts be required, we will expand our search to the local Glasgow area, employing a mix of online and traditional advertising methods, tailored to the programme's needs. DOCUMENTATION OVERVIEW Licensing Agreement: City of Glasgow College will be granted a license to use the Supplier's Homestay specialised documentation for the duration of the programme customised Host and Student Support: Development of a bespoke application and information portal, reflecting the college's branding, for a cohesive and integrated experience. Intellectual Property and Documentation Support Use and copyright of the Suppliers documentation for a period of 12 months from August 2024, with option to extend. Documentation to include: Host Support Documents: Incorporating extensive guidelines for host families and a detailed FAQ section to clarify expectations and outline the hosting responsibilities. Student Guidance Material: Encompassing guidelines for students to help them navigate their homestay experience, along with a student FAQ section addressing common concerns and questions. Policies and Procedures: Including Child Protection Policy and Codes of Conduct for both hosting students under 18 and for students under 18 staying in homestays, ensuring a safe and supportive environment for all participants. Additional Documentation: Provision of a Parental Consent Letter template. City of Glasgow College are seeking to engage with provider of this service. Please register your interest if this a service you can deliver. If you require additional information please submit your request via the question and answer section.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000764989
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR503995
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98341100 - Accommodation management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Apr 20241 years ago
Submission Deadline
Not specified
Future Notice Date
3 Jun 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF GLASGOW COLLEGE
Contact Name
Not specified
Contact Email
deborah.fagan@cityofgladgowcollege.ac.uk
Contact Phone
+44 1413755316

Buyer Location

Locality
GLASGOW
Postcode
G4 0RF
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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