Sustainable Cleaning Services

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    "date": "2024-05-02T00:00:00Z",
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            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
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            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "name": "Fiona Fretwell",
                "email": "procurement@hes.scot",
                "telephone": "+44 1316688866",
                "faxNumber": "+44 1316688877",
                "url": "http://"
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                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
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    "planning": {
        "documents": [
            {
                "id": "MAY504382",
                "documentType": "plannedProcurementNotice",
                "title": "Sustainable Cleaning Services",
                "description": "Historic Environment Scotland (HES) is undertaking market research in relation to the provision of Cleaning Materials, including cleaning and washroom services, for our offices and properties in care. We will be going out to tender in June 2024, and are looking to engage with suppliers that have: Knowledge of sustainable cleaning systems and/or innovative solutions currently available on the market. Experience of implementing energy reduction practices to reduce operational emissions. Researched and identified alternative, more sustainable, equipment, materials, products, and processes. Experience of engaging with suppliers and evaluating supply chains to encourage the transition to a low carbon and circular economy. Identified and overcame barriers associated with the sustainable sourcing of materials and implementation of sustainable cleaning solutions. Experience of following BACS/UKCPI Sustainable Cleaning Guide and EU Green Public Procurement comprehensive criteria (P7). Experience of implementing community benefit initiatives. Experience of developing/implementing data management systems to baselining scope 3 emissions. Developed systems to measure and monitor performance against environmental and/or social outcomes. Utilized Life Cycle Assessments (LCAs) to support internal innovation processes and guide material choices. Endorsed specific ecolabels/Environmental Product Declaration's (EPDs). Gained some form of environmental and/or social accreditation. HES wishes to lower its environmental impact, comply with Scottish Government Guidance, and meet our own organisational targets through the purchase of more sustainable goods and service. We will use the information gathered from this notice to assess market capability and draft our specification.",
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    "tender": {
        "id": "HES/C/4242",
        "title": "Sustainable Cleaning Services",
        "description": "Historic Environment Scotland (HES) is undertaking market research in relation to the provision of Cleaning Materials, including cleaning and washroom services, for our offices and properties in care. We will be going out to tender in June 2024, and are looking to engage with suppliers that have: Knowledge of sustainable cleaning systems and/or innovative solutions currently available on the market. Experience of implementing energy reduction practices to reduce operational emissions. Researched and identified alternative, more sustainable, equipment, materials, products, and processes. Experience of engaging with suppliers and evaluating supply chains to encourage the transition to a low carbon and circular economy. Identified and overcame barriers associated with the sustainable sourcing of materials and implementation of sustainable cleaning solutions. Experience of following BACS/UKCPI Sustainable Cleaning Guide and EU Green Public Procurement comprehensive criteria (P7). Experience of implementing community benefit initiatives. Experience of developing/implementing data management systems to baselining scope 3 emissions. Developed systems to measure and monitor performance against environmental and/or social outcomes. Utilized Life Cycle Assessments (LCAs) to support internal innovation processes and guide material choices. Endorsed specific ecolabels/Environmental Product Declaration's (EPDs). Gained some form of environmental and/or social accreditation. HES wishes to lower its environmental impact, comply with Scottish Government Guidance, and meet our own organisational targets through the purchase of more sustainable goods and service. We will use the information gathered from this notice to assess market capability and draft our specification.",
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        "value": {
            "amount": 9000000,
            "currency": "GBP"
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        "mainProcurementCategory": "services",
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        "awardPeriod": {
            "startDate": "2024-09-09T00:00:00Z"
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                "id": "MAY504382-1",
                "title": "Request for Information Document",
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            {
                "id": "MAY504382-2",
                "title": "Appendix 1 - Site Specific Cleaning",
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                "id": "MAY504382-3",
                "title": "Appendix 1a - Window Cleaning Requirements",
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                "title": "Appendix 1b - Site Floor Information",
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                "description": "HES is a non-departmental public body with charitable status. We are responsible for more than 300 properties of national importance; including Edinburgh Castle, Skara Brae, Fort George, and numerous smaller sites, which together draw more than 5 million visitors per year. HES requires a variety of cleaning services for our various sites throughout Scotland, these services will include, but are not limited to. Building/office cleaning Specialist cleaning of monuments and heritage sites. Cleaning of laboratories and similar hygienic environments. Window Cleaning Ad hoc periodic cleans (e.g., carpets, blinds, high level areas). Ad hoc special cleans (e.g., on completion of a project). Ad hoc emergency cleaning (e.g., following spillages). Supply of disposables and other materials associated with the cleaning service. Pest Control Services.",
                "status": "planned",
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                    "currency": "GBP"
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        "communication": {
            "futureNoticeDate": "2024-06-10T00:00:00Z"
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        "selectionCriteria": {
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                    "type": "economic",
                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
                    "minimum": "Employers (compulsory) Liability Insurance - GDP 5 million Public Liability Insurance - GDP 10 million Product Liability Insurance - GDP 10 million"
                }
            ]
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    },
    "language": "EN",
    "description": "Responses to the RFI should be submitted to April Hynds - april.hynds@hes.scot by 12 Noon on 19th May 2024. All questions should be put through the Q&A section of this notice no later than 12 noon on the 10 May 2024. Suppliers should note that any contract awarded will require the supplier to trade under HES terms and conditions, these will be included in the tender exercise. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=765457. (SC Ref:765457)",
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