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Tender for the Provision of Dundee Christmas Village

Dundee City Council

This public procurement record has 2 releases in its history.

Award

02 Aug 2024 at 01:00

OJEU - F3 - Contract Award Notice
Tender

13 May 2024 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Dundee City Council has awarded a contract for the provision of a Christmas Village in Dundee’s City Square for 2024 to NL Productions Ltd. The project, under the category of general public services, involves creating a festive experience featuring a real ice rink, diverse food and drink offerings, a funfair with various rides, and extensive Christmas decorations. The contract, which follows an open procurement procedure, was signed on 2 August 2024, and the village will be operational seven days a week in Dundee City Centre, UKM71. Key dates include the contract signing on 2 August 2024 and substantial activities set to commence in the latter parts of the year.

This tender represents a lucrative opportunity for businesses involved in event management, ice rink operations, food and beverage provision, and festive theming. The scope of work includes on-site management, decor, and the overall operational maintenance of the Christmas Village. Companies with capabilities in staging large-scale public events, catering services tailored to diverse dietary preferences, and those experienced in providing family-oriented entertainment will find valuable prospects for growth. Additionally, there is a focus on community engagement, with a specific requirement for allocating a portion of market space to local traders, enhancing local business participation and reflecting Dundee’s vibrant cultural scene.

How relevant is this notice?

Notice Information

Notice Title

Tender for the Provision of Dundee Christmas Village

Notice Description

It is Dundee City Council's ambition to continue to improve the city's celebrations by hosting the main Christmas Village in Dundee's City Square in 2024 which should include the following elements. The award is for a Christmas Village in City Square, which operates 7 days a week and features. A real ice rink, minimum size of 10m x 20m, managed by the appointed company, providing an authentic ice-skating experience for visitors. A varied food and drink offering that provides a sense of place to Dundee and caters for a range of tastes and dietary requirements. A funfair, which has an appropriate mix of traditional, family, and thrill rides. These should be themed appropriately for the season. Traditional elements that align with the weight restriction and site capacity will be considered. Associated theming and dressing, including but not limited to, Christmas decorations, light features, projections, background music and designed site signage.

Lot Information

Lot 1

This procurement process is for the contract the provision of a Christmas Village within the Dundee City Centre. Dundee's annual events portfolio offers a rich and varied programme of attractions, activities and celebrations throughout the year which are designed to attract visitors to the city, to improve the quality of life of those who live or work in Dundee, and to strengthen Dundee's image and reputation. As part of the Council's ongoing commitment to improving the city's cultural and event offering, Dundee City Council seeks competent proposals for the delivery of Dundee's Christmas Village 2024. Previously, Dundee's Christmas activities have taken place in City Square and Slessor Gardens, over a 6-week period, starting the fourth week in November and ending on the first week in January. Previous events featured a range of elements, including a real ice rink, food & drink outlets, chalet markets featuring a wide range of makers and traders, family attractions, rides, and a Santa's grotto. It is Dundee City Council's ambition to continue to improve the city's celebrations by hosting the main Christmas Village in Dundee's City Square in 2024 which should include the following elements. The requirement is for a Christmas Village in City Square, which operates 7 days a week and features listed below. A real ice rink, minimum size of 10m x 20m, managed by the appointed company, providing an authentic ice-skating experience for visitors. A varied food and drink offering that provides a sense of place to Dundee and caters for a range of tastes and dietary requirements. A funfair, which has an appropriate mix of traditional, family, and thrill rides. These should be themed appropriately for the season. Traditional elements that align with the weight restriction and site capacity will be considered. Associated theming and dressing, including but not limited to, Christmas decorations, light features, projections, background music and designed site signage. We expect the operator to allocate a minimum of 20% of market spaces to local traders, thereby promoting community engagement and supporting local businesses. It is anticipated that to deliver these elements, the winning contractor will be required to hire equipment and to work with third parties to put suitable arrangements in place. Competent specialists should be used for each aspect where this is not available in-house. In addition to responsibility for the areas above, the management of the Village, including but not limited to stewarding, first aid, staffing, and emergency evacuation will also remain the responsibility of the winning contractor of this tender as well as marketing and promotion.

Renewal: This contract has the option to extend for a further 2 x 1 year periods

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000766429
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511250
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£540,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£540,000 £500K-£1M

Notice Dates

Publication Date
2 Aug 20242 years ago
Submission Deadline
13 Jun 2024Expired
Future Notice Date
Not specified
Award Date
2 Aug 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dundee City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
DD1 1NZ
Postcode Area
Dundee
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City
Local Authority
Dundee City
Electoral Ward
Maryfield
Westminster Constituency
Dundee Central

Supplier Information

Number of Suppliers
1
Supplier Name

NL Productions Ltd.

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505155&idx=1
    22nd May 2024 - DCC/CD/18/24 - ITT Documents for the Provision of a Christmas Village
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505155&idx=3
    22nd May 2024 - DCC/CD/18/24 - ITT Documents for the Provision of a Christmas Village
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY505155&idx=2
    21st May 2024 - Site Visit Details for all bidders
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY505155
    Tender for the Provision of Dundee Christmas Village - It is Dundee City Council's ambition to continue to improve the city's celebrations by hosting the main Christmas Village in Dundee's City Square in 2024 which should include the following elements. The requirement is for a Christmas Village in City Square, which operates 7 days a week and features. A real ice rink, minimum size of 10m x 20m, managed by the appointed company, providing an authentic ice-skating experience for visitors. A varied food and drink offering that provides a sense of place to Dundee and caters for a range of tastes and dietary requirements. A funfair, which has an appropriate mix of traditional, family, and thrill rides. These should be themed appropriately for the season. Traditional elements that align with the weight restriction and site capacity will be considered. Associated theming and dressing, including but not limited to, Christmas decorations, light features, projections, background music and designed site signage.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511250
    Tender for the Provision of Dundee Christmas Village - It is Dundee City Council's ambition to continue to improve the city's celebrations by hosting the main Christmas Village in Dundee's City Square in 2024 which should include the following elements. The award is for a Christmas Village in City Square, which operates 7 days a week and features. A real ice rink, minimum size of 10m x 20m, managed by the appointed company, providing an authentic ice-skating experience for visitors. A varied food and drink offering that provides a sense of place to Dundee and caters for a range of tastes and dietary requirements. A funfair, which has an appropriate mix of traditional, family, and thrill rides. These should be themed appropriately for the season. Traditional elements that align with the weight restriction and site capacity will be considered. Associated theming and dressing, including but not limited to, Christmas decorations, light features, projections, background music and designed site signage.

Open Contracting Data Standard (OCDS)

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