Award

Independent Living Accommodation for Unaccompanied Asylum Seeking Children 16+ CT1439

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 1 release in its history.

Award

05 Aug 2024 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The City of Edinburgh Council has completed the procurement process for the provision of independent living accommodation for unaccompanied asylum-seeking children aged 16 and above. This contract, coded CT1439, falls under the general public services industry category and is located in the UK region UKM75. The primary procurement stage was the Award phase, with the contract being signed on 7th June 2024, and it has a duration of 12 months. The council used a limited procurement method, meaning the award was made without prior publication of a call for competition due to extreme urgency and a lack of suitable supply market. The awarded contract, valued at £325,520, aims to provide temporary housing for these young people as they transition to independent living.

This tender presents significant opportunities for businesses specialising in property management and support services for vulnerable groups. VivreStays, the awarded supplier, is a small to medium-sized enterprise based in Birmingham, indicating that SMEs well-versed in handling housing projects and support services for young asylum seekers would be well-suited for such contracts. The necessity for prompt payment clauses and ongoing monitoring also suggests a robust business environment for subcontractors capable of meeting the council's stringent requirements. Future opportunities are likely as the council intends to extend its Temporary Accommodation Flexible Procurement System Framework for continued support services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Independent Living Accommodation for Unaccompanied Asylum Seeking Children 16+ CT1439

Notice Description

The council required a suitably sized HMO property to deliver Temporary Accommodation for Asylum Seeking Children / Young People who are aged 16 plus and moving towards Independent Living.

Lot Information

Lot 1

This procurement was to find suitable accommodation for short-term housing of Unaccompanied Asylum Seeking Children (UASC). The contract is for a short-term lease of a suitably sized property. The majority of UASC who move to this property are stepping down from intensive supported placements and have their settled status and are in the standard process of being allocated a City of Edinburgh Council tenancy. The contract is awarded for 12 months to provide a bridging arrangement while future support systems are tendered through the Council's Temporary Accommodation Framework CT0627.

Procurement Information

Direct Award using the Light Touch Regime provisions of the Public Contract (Scotland) Regulations 2015. The Council entered into negotiations with the provider under the Procurement Reform (Scotland) Act 2014, which states that Public Sector Organisations may award without seeking offers, considering the principles of procurement where relevant. In this instance, there was no suitable supply market the Council could access within the time required. This award is a temporary measure only. The Council intends to re-open and extend provision under its Temporary Accommodation Flexible Procurement System Framework (CT0627) for future requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000774042
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511307
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85311000 - Social work services with accommodation

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£325,520 £100K-£500K

Notice Dates

Publication Date
5 Aug 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Jun 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Neil Fraser
Contact Email
neil.fraser@edinburgh.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

VIVRESTAYS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000774042-2024-08-05T00:00:00Z",
    "date": "2024-08-05T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000774042",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-114",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Neil Fraser",
                "email": "neil.fraser@edinburgh.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-492",
            "name": "VivreStays",
            "identifier": {
                "legalName": "VivreStays"
            },
            "address": {
                "streetAddress": "20 Colmore Circus Queensway",
                "locality": "Birmingham",
                "region": "UK",
                "postalCode": "B4 6AT"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-134",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        }
    ],
    "buyer": {
        "name": "The City of Edinburgh Council",
        "id": "org-114"
    },
    "tender": {
        "id": "CT1439",
        "title": "Independent Living Accommodation for Unaccompanied Asylum Seeking Children 16+ CT1439",
        "description": "The council required a suitably sized HMO property to deliver Temporary Accommodation for Asylum Seeking Children / Young People who are aged 16 plus and moving towards Independent Living.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "Direct Award using the Light Touch Regime provisions of the Public Contract (Scotland) Regulations 2015. The Council entered into negotiations with the provider under the Procurement Reform (Scotland) Act 2014, which states that Public Sector Organisations may award without seeking offers, considering the principles of procurement where relevant. In this instance, there was no suitable supply market the Council could access within the time required. This award is a temporary measure only. The Council intends to re-open and extend provision under its Temporary Accommodation Flexible Procurement System Framework (CT0627) for future requirements.",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "AUG511307",
                "documentType": "awardNotice",
                "title": "Independent Living Accommodation for Unaccompanied Asylum Seeking Children 16+ CT1439",
                "description": "The council required a suitably sized HMO property to deliver Temporary Accommodation for Asylum Seeking Children / Young People who are aged 16 plus and moving towards Independent Living.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG511307",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This procurement was to find suitable accommodation for short-term housing of Unaccompanied Asylum Seeking Children (UASC). The contract is for a short-term lease of a suitably sized property. The majority of UASC who move to this property are stepping down from intensive supported placements and have their settled status and are in the standard process of being allocated a City of Edinburgh Council tenancy. The contract is awarded for 12 months to provide a bridging arrangement while future support systems are tendered through the Council's Temporary Accommodation Framework CT0627.",
                "status": "complete",
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_EXTREME_URGENCY",
                "description": "Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
            }
        ],
        "classification": {
            "id": "85311000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into."
    },
    "awards": [
        {
            "id": "CT1439",
            "suppliers": [
                {
                    "id": "org-492",
                    "name": "VivreStays"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CT1439",
            "awardID": "CT1439",
            "status": "active",
            "value": {
                "amount": 325520,
                "currency": "GBP"
            },
            "dateSigned": "2024-06-07T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. (SC Ref:774042)",
    "bids": {
        "statistics": [
            {
                "id": "1499",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1500",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1501",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1502",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1503",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000774042"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice"
}