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Fleet Management System

The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)

This public procurement record has 1 release in its history.

Award

05 Sep 2024 at 01:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The Common Services Agency, more commonly known as NHS National Services Scotland (NSS), has awarded a contract to Civica UK Limited for the extension of the Fleet Management System "Tranman". This procurement falls under the health industry category and is specific to Scotland, with the main procurement method being a limited procedure without prior publication of a call for competition. The contract was signed on 1st April 2024 and will last for a 12-month period, concluding by 30th September 2025. Managed by NSS, headquartered in Edinburgh, the procurement stage for this tender is complete, following the award stage.

This tender presents significant opportunities for businesses specialising in fleet management systems and related services. The requirement for an existing contractor due to economic or technical reasons allows providers with existing solutions to offer seamless integration and continuity. Small and medium-sized enterprises (SMEs) like Civica UK Limited, which handle substantial vehicle fleets, are well-suited to compete. The extension facilitates business growth by ensuring continual compliance and maintenance, thus preventing interruptions in fleet operations, and highlighting the importance of effective fleet data management for various NHS Boards in Scotland.

How relevant is this notice?

Notice Information

Notice Title

Fleet Management System

Notice Description

Extension of Fleet Management System "Tranman" contract for a period of 12 months using Regulation 72(1)(b). The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

Lot Information

Lot 1

Extension of Fleet Management System "Tranman" contract for a period of 12 months using Regulation 72(1)(b). The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

Procurement Information

To provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value; Extension of current contract to allow for continuity of service. This extension is to allow a future procurement to be conducted prior to the contract end date (30/09/2025).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000777237
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513609
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£69,000 Under £100K

Notice Dates

Publication Date
5 Sep 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Apr 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513609
    Fleet Management System - Extension of Fleet Management System "Tranman" contract for a period of 12 months using Regulation 72(1)(b). The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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