Award

Provision of Isles Haulage Services

ORKNEY ISLANDS COUNCIL

This public procurement record has 2 releases in its history.

Award

31 Jan 2025 at 00:00

PCS Notice - Website Contract Award Notice
Tender

16 Sep 2024 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Orkney Islands Council has awarded a contract for the provision of haulage services for aggregate and rock salt from Cursiter Quarry to multiple islands within the Orkney Island Group. The procurement process, under the industry category of general public services, was conducted through an open procedure. The contract, divided into eight separate lots, is set to cover the transportation of materials predominantly during the "Summer" months (April – September) and "Winter" months (October – March), with each contract having a 3-year duration and the possibility of two one-year extensions. The procurement stage is now at the Award phase, with Orkney Islands Council as the buying organisation. Key dates include the contract signing on 4 December 2024, with active contracts starting immediately thereafter.

This tender presents substantial business growth opportunities for haulage service providers, particularly those who specialise in logistic operations within the UK and specifically in remote island environments. Companies adept at managing flexible schedules and capable of providing timely services in varying seasonal conditions will find this contract particularly beneficial. SMEs like McAdie and Reeve, who have already secured contracts for several lots, exemplify the type of business that can thrive under these conditions. The open procurement method also provides a level playing field for businesses of different sizes to compete, thus fostering a competitive market environment conducive to business expansion and regional economic development.

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Notice Information

Notice Title

Provision of Isles Haulage Services

Notice Description

Orkney Islands Council ("the Authority") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the majority of the Islands within the Orkney Island Group, listed as 8 separate lots. Each contract will be for 3 years with the option of 2 x 1 year extensions

Lot Information

Provision of Haulage Services to the Island of Shapinsay

Orkney Islands Council ("the Authority") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Shapinsay. Predominantly during the "Summer" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the "Winter" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.

Provision of Haulage Services to the Island of Rousay

Orkney Islands Council ("the Authority") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Rousay. Predominantly during the "Summer" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the "Winter" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.

Provision of Haulage Services for the Island of Hoy

Orkney Islands Council ("the Authority") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Hoy. Predominantly during the "Summer" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the "Winter" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.

Provision of Haulage Services for the Island of Stronsay

Orkney Islands Council ("the Authority") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Stronsay. Predominantly during the "Summer" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the "Winter" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.

Provision of Haulage Services to the Island of Eday

Orkney Islands Council ("the Authority") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Eday. Predominantly during the "Summer" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the "Winter" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.

Provision of Haulage Services to the Island of Westray

Orkney Islands Council ("the Authority") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Westray. Predominantly during the "Summer" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the "Winter" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.

Provision of Haulage Services to the Island of Flotta

Orkney Islands Council ("the Authority") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Flotta. Predominantly during the "Summer" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the "Winter" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.

Provision of Isles Haulage Services to the Island of Sanday

Orkney Islands Council ("the Authority") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Sanday. Predominantly during the "Summer" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the "Winter" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000777403
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522931
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60100000 - Road transport services

60112000 - Public road transport services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
£50,000 Under £100K

Notice Dates

Publication Date
31 Jan 20251 years ago
Submission Deadline
17 Oct 2024Expired
Future Notice Date
Not specified
Award Date
4 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Approximately six months prior to the expiry of this contract, Orkney Islands Council would look to re- advertise the contract.

Notice Status

Tender Status
Complete
Lots Status
Active, Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ORKNEY ISLANDS COUNCIL
Contact Name
Dominic Wilson
Contact Email
dominic.wilson@orkney.gov.uk
Contact Phone
+44 01856873535, +44 1856873535

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Post Town
Kirkwall
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands
Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Supplier Information

Number of Suppliers
1
Supplier Name

MCADIE AND REEVE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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                "description": "Orkney Islands Council (\"the Authority\") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Hoy. Predominantly during the \"Summer\" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the \"Winter\" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.",
                "status": "complete",
                "value": {
                    "amount": 10000,
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                "hasOptions": false,
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            {
                "id": "4",
                "title": "Provision of Haulage Services for the Island of Stronsay",
                "description": "Orkney Islands Council (\"the Authority\") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Stronsay. Predominantly during the \"Summer\" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the \"Winter\" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.",
                "status": "active",
                "value": {
                    "amount": 10000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
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                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false
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            {
                "id": "5",
                "title": "Provision of Haulage Services to the Island of Eday",
                "description": "Orkney Islands Council (\"the Authority\") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Eday. Predominantly during the \"Summer\" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the \"Winter\" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.",
                "status": "active",
                "value": {
                    "amount": 10000,
                    "currency": "GBP"
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            {
                "id": "6",
                "title": "Provision of Haulage Services to the Island of Westray",
                "description": "Orkney Islands Council (\"the Authority\") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Westray. Predominantly during the \"Summer\" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the \"Winter\" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.",
                "status": "active",
                "value": {
                    "amount": 10000,
                    "currency": "GBP"
                },
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                "submissionTerms": {
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                "contractPeriod": {
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            {
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                "title": "Provision of Haulage Services to the Island of Flotta",
                "description": "Orkney Islands Council (\"the Authority\") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Flotta. Predominantly during the \"Summer\" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the \"Winter\" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.",
                "status": "complete",
                "value": {
                    "amount": 10000,
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                "description": "Orkney Islands Council (\"the Authority\") has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the Island of Sanday. Predominantly during the \"Summer\" months, noted as April - September, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required. Predominantly during the \"Winter\" months, noted as October - March, when notified of a requirement, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of 2 full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.",
                "status": "active",
                "value": {
                    "amount": 10000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "contractPeriod": {
                    "durationInDays": 1800
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                "hasRenewal": false
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            "criteria": [
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                    "type": "suitability",
                    "description": "As stated in the procurement documentation"
                },
                {
                    "type": "economic",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module."
                },
                {
                    "type": "technical",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module."
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        },
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    "language": "EN",
    "description": "Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Question and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Tenderers should complete the SPD (Scotland) document contained within the SPD Module attached to this notice. Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis. For the avoidance of doubt the contract value of 400,000.00 GBP as noted in section Section 11.1.5 is for the potential five year contract period including extensions. (SC Ref:785209)",
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