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CT1298 - Licencing, Maintenance & Servicing of Falcon Software & Scanning Equipment

The City of Edinburgh Council

This public procurement record has 1 release in its history.

Tender

11 Sep 2024 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The City of Edinburgh Council is seeking tenders for the licencing, maintenance, and servicing of Falcon software and scanning equipment under tender ID CT1298. This procurement process is in the tender stage, with key services needed by the Customer and Print, Mail and Scan Team for three Falcon scanners. The service involves a call-out schedule for maintenance and servicing, alongside management of annual licences. Located at Unit 1, Flassches Yard, South Gyle Industrial Estate in Edinburgh, the procurement is open for electronic submission through the Public Contracts Scotland website until 12:00 PM on 10th October 2024. The process follows an open procedure, aiming to secure services in the industry category of general public services (CPV: 50310000) with a projected contract duration of 36 months and a potential 12-month extension.

This tender represents substantial growth opportunities for businesses specialising in industrial scanning equipment maintenance and software licencing. Companies with expertise in servicing complex scanning systems and managing software licences will find this procurement particularly well-suited to their capabilities. In addition to the technical nature of the services required, businesses must demonstrate adherence to the economic and technical selection criteria and commit to community benefits, including paying the real Living Wage to staff involved in service delivery. Successful companies can benefit from a long-term contract with the potential for an extension, providing a stable revenue stream and enhancing their portfolio of public sector clients.

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Notice Information

Notice Title

CT1298 - Licencing, Maintenance & Servicing of Falcon Software & Scanning Equipment

Notice Description

The Council's Customer and Print, Mail and Scan Team require a supply of maintenance and repair services for our industrial Scanning equipment (3 x Falcon scanners). The scope of the service requirements include a maintenance and servicing call-out schedule, and management of associated annual licenses.

Lot Information

Lot 1

The Council's Customer and Print, Mail and Scan Team require a supply of maintenance and repair services for our industrial Scanning equipment (3 x Falcon scanners). The scope of the service requirements include a maintenance and servicing call-out schedule, and management of associated annual licenses. The Print, Mail and Scan Team use the industrial scanners for processing all incoming mail (Digital Mailroom Assistant), where after the scanned mail is then emailed onto the intended recipient. In addition to this, there is a variety of other purposes where the scanners are used: FOI's, SAR's, HR filing records, Pension information, Housing Title Deeds, Criminal Justice files, Gas Certificates for our Property & Maintenance Team, and numerous other departmental specific information used across the organisation.

Renewal: 36 month initial contract, with additional 12 month extension option.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000777682
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513985
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

CPV Codes

48218000 - License management software package

50000000 - Repair and maintenance services

50310000 - Maintenance and repair of office machinery

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20241 years ago
Submission Deadline
10 Oct 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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