Notice Information

  • Notice Title

    Insurance and Related Services 2025

  • Notice Description

    The Contract is for the provision of general insurance and related services, including claims handling, loss control services and general programme maintenance and advice as required by Barrhead Housing Association commencing 1st April 2025. A full Summary of Current Cover will be provided with the Invitation to Tender to selected bidders. Bids are invited from suitably qualified insurance brokers and direct providers for the entire scope of services. The procurement will follow the two-stage Restricted Procedure with a pre-qualifying stage based on completed SPDs and bidders will be selected on the basis of their capability, capacity and experience to perform the contract.

  • Lot Information

    Insurance and related services associated with property, legal liability and other general (non-life) insurable risks as required by Barrhead Housing Association Ltd and subsidiary organisation

    The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for property, legal liabilities and other general insurances as required by Barrhead Housing Association Ltd for a period of three years commencing 01.04.2025, with the option to extend by up to a further two years at Barrhead Housing Association's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the two-stage Competitive Procedure with Negotiation with bidders being selected on the basis of the responses contained in the pre-qualifying SPD. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. SPDs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents. A Summary of Barrhead's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement

    Renewal: The contract will be for an initial three year period with the option to extend for a further two years at Barrhead Housing Assocations sole discretion. Renewal will be sought at the end of the three or five year period.

    Insurance and related services associated with Cyber Risk as required by Barrhead Housing Association and subsidiary organisation

    The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for cyber liability and related services as required by Barrhead Housing Association Ltd for a period of three years commencing 01.04.2025, with the option to extend by up to a further two years at Barrhead Housing Association's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the two-stage Competitive Procedure with Negotiation with bidders being selected on the basis of the responses contained in the pre-qualifying SPD. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. SPDs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.. A Summary of Barrhead Housing Association's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement

    Renewal: The contract will be for an initial three year period with the option to extend for a further two years at Barrhead Housing Association's sole discretion. Renewal will be sought at the end of the three or five year period.

    Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) as required by Barrhead Housing Association Ltd and subsidiary organisation

    The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for terrorism/political violence (Non Pool Re) as required by Barrhead Housing Association Ltd for a period of three years commencing 01.04.2025, with the option to extend by up to a further two years at Barrhead Housing Association's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the two-stage Competitive Procedure with Negotiation with bidders being selected on the basis of the responses contained in the pre-qualifying SPD. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. SPDs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.. A Summary of Barrhead Housing Association's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement

    Renewal: The contract will be for an initial three year period with the option to extend for a further two years at Barrhead Housing Association's sole discretion. Renewal will be sought at the end of the three or five year period.

    Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) as required by Barrhead Housing Association and subsidiary organisation

    The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for terrorism/political violence (Pool Re) as required by Barrhead Housing Association Ltd for a period of three years commencing 01.04.2025, with the option to extend by up to a further two years at Barrhead Housing Association's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the two-stage Competitive Procedure with Negotiation with bidders being selected on the basis of the responses contained in the pre-qualifying SPD. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. SPDs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.. A Summary of Barrhead's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement

    Renewal: The contract will be for an initial three year period with the option to extend for a further two years at Barrhead's sole discretion. Renewal will be sought at the end of the three or five year period

Notice Details

  • Notice Details

    Open Contracting ID

    ocds-r6ebe6-0000781139

    Publication Source

    Public Contracts Scotland

    Latest Notice

    https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527315

    Current Stage

    Award

    All Stages

    Tender, Award


    Notice Type

    OJEU - F3 - Contract Award Notice

    Procurement Type

    Standard

    Procurement Category

    Services

    Procurement Method

    Selective

    Procurement Method Details

    Competitive procedure with negotiation

    Tender Suitability

    Not specified

    Awardee Scale

    Large

  • Common Procurement Vocabulary (CPV)

    CPV Divisions

    66 - Financial and insurance services


    CPV Codes

    66510000 - Insurance services

    66512100 - Accident insurance services

    66513000 - Legal insurance and all-risk insurance services

    66513100 - Legal expenses insurance services

    66513200 - Contractor's all-risk insurance services

    66515000 - Damage or loss insurance services

    66515200 - Property insurance services

    66515300 - Weather and financial loss insurance services

    66515410 - Financial loss insurance services

    66515411 - Pecuniary loss insurance services

    66516000 - Liability insurance services

    66516400 - General liability insurance services

    66518100 - Insurance brokerage services

  • Notice Value(s)

    Tender Value

    Not specified

    Lots Value

    Not specified

    Awards Value

    Not specified

    Contracts Value

    £667,000 £500K-£1M

  • Notice Dates

    Publication Date

    2 Apr 20256 months ago

    Submission Deadline

    7 Nov 2024Expired

    Future Notice Date

    Not specified

    Award Date

    1 Apr 20256 months ago

    Contract Period

    Not specified - Not specified

    Recurrence

    Between three or five years, from the date of this notice.

  • Notice Status

    Tender Status

    Complete

    Lots Status

    Active, Complete

    Awards Status

    Not Specified

    Contracts Status

    Active

Buyer & Supplier

  • Contracting Authority (Buyer)

    Main Buyer

    BARRHEAD HOUSING ASSOCIATION

    Contact Name

    Andy Bygrave

    Contact Email

    andy.bygrave@gibbslaidler.co.uk

    Contact Phone

    Not specified

    Buyer Location

    Locality

    GLASGOW

    Postcode

    G78 1SB

    Post Town

    Glasgow

    Country

    Scotland


    Major Region (ITL 1)

    TLM Scotland

    Basic Region (ITL 2)

    TLM3 West Central Scotland

    Small Region (ITL 3)

    TLM33 Inverclyde, East Renfrewshire, and Renfrewshire

    Delivery Location

    TLM82 Glasgow City


    Local Authority

    East Renfrewshire

    Electoral Ward

    Barrhead, Liboside and Uplawmoor

    Westminster Constituency

    East Renfrewshire


  • Supplier Information

    Number of Suppliers

    2

    Supplier Names

    JENSTEN GROUP

    ZURICH

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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            "acceleratedRationale": "Barrhead Housing Association will be undertaking this tender via an accelerated procedure, due to the restricted (and unforeseen) timescales which means it will be unfeasible to run a tender in any longer period."
        },
        "secondStage": {
            "noNegotiationNecessary": true,
            "invitationDate": "2024-11-12T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As a minimum, you are required to demonstrate: 1) you are an insurance broker registered with and regulated by the UK Financial Conduct Authority or an insurer authorised /and or regulated by the UK Financial Conduct Authority indicating the types of insurance/service the bidder is authorised to arrange or provide (See question 4a of SPD) 2) the financial ability and strength to deliver the programme (see question 4b of SPD) 3) the governance arrangements of the bidding organisation and where part of a larger Group, the title, positioning and legal status of the bidding organisation within that Group 4) the ability to provide social landlords with a choice of insurers and/or options 5) a record of successful provision of relevant services to other organisations that are similar in profile to the contracting authority (see question 4C1.2 of SPD) 6) a skilled and competent service team, being client relationship management, technical staff, broking/underwriting expertise, claims managers and risk managers (see question 4C6 of SPD) 7) your commitment to delivering quality service to Barrhead Housing Association, including that provided by any third party contractor employed by you or by the insurers you propose (see question 4C10 of SPD) 8) your ability to demonstrate client satisfaction on at least 3 similar contracts 9) commitment to corporate and individual professional development defined by the CII or similar professional organisation (see questions 4c&4D of SPD)"
                },
                {
                    "type": "economic",
                    "description": "See questions at 4B of SPD",
                    "minimum": "Minimum level(s) of standards required: (1) All candidates will be required to provide evidence of relevant insurance limits as detailed in the SPD (2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the bidder and the turnover in respect of the activities which are of a similar type to the subject matter of this notice. (3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business. (4) all candidates will give a clear description of the bidding company's status within any larger Group, where appropriate. (5) Financial ratings of all risk carriers must be provided within Tender response"
                },
                {
                    "type": "technical",
                    "description": "See questions at 4C of SPD.",
                    "minimum": "Minimum level(s) of standards required: 1) A statement of the bidder's average annual number of staff and managerial staff over the previous 3 years in the part of any Group proposing to deliver the service (2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services specified within this Contract or carrying out the work under the contract; (3) An indication of the proportion of the contract which the services provider intends possibly to subcontract"
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
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            "bidValidityPeriod": {
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        "classification": {
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            "scheme": "CPV"
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        "recurrence": {
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        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Bidders should note that for reasons of confidentiality, full Tender specification and supporting information will be made available only to those Bidders that are selected to proceed to the Invitation to Tender Stage. Sufficient detail is provided within this Contract Notice and within the SPD to enable the Bidder to decide whether to participate in this process. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at www.publiccontractsscotland.gov.uk The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=781139. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Information will be included in the Invitation to Tender at the next stage of the process. (SC Ref:794961)",
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            "id": "ocds-r6ebe6-0000781139-1",
            "title": "Insurance and related services associated with property, legal liability and other general (non-life) insurable risks as required by Barrhead Housing Association Ltd and subsidiary organisation",
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