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Supplementary Repair & Maintenance Services to Vehicles

East Renfrewshire Council

This public procurement record has 2 releases in its history.

Award

04 Apr 2025 at 01:00

OJEU - F3 - Contract Award Notice
Tender

19 Nov 2024 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

East Renfrewshire Council is offering a contract for Supplementary Repair and Maintenance Services for Vehicles, targeting the vehicle repair and maintenance industry. The contract is divided into three lots: Vehicle Body Repairs for vehicles up to 3.5 tonnes, Vehicle Body Repairs for heavy goods vehicles (HGVs), and general Maintenance and Repairs of vehicles. The procurement process follows an open procedure and is conducted through the Public Contracts Scotland - Tender portal. The contract will span an initial period of 36 months with an option to extend for an additional 12 months. The tender submission deadline is 20th December 2024. Award decisions and contract initiation will take place shortly thereafter. The location for these services is within the East Renfrewshire region (UKM83), with no guarantees given regarding the overall uptake of the resulting framework.

This tender presents significant growth opportunities for businesses specialising in vehicle body repairs and maintenance services. Suitable candidates will include SMEs with the capacity to handle varying scales of vehicle repairs, both for smaller light vehicles and larger heavy goods vehicles. The procurement process allows for the inclusion of multiple suppliers per lot, ensuring broader participation and competition. SMEs like BUSTEC SCOTLAND LTD, Riverside Truck Rental Ltd, and Roadside Vehicle Services are examples of firms already engaged in such contracts, highlighting the diverse potential for business expansion. Success in this procurement can help businesses enhance their market presence, secure long-term contracts, and participate in community benefits, supporting economic, social, and environmental initiatives.

How relevant is this notice?

Notice Information

Notice Title

Supplementary Repair & Maintenance Services to Vehicles

Notice Description

East Renfrewshire Council is currently inviting tenders, from suitably qualified companies for Vehicle Body repairs and also ad-hoc maintenance/repairs and servicing of Council Vehicles. Initial Contract Period is for 36 months with an option to extend for a further 12 months. Initial Annual Contract value is 65,000 GBP and total contract value including extension is 260,000 GBP. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. This framework will be split into 3 lots. Lot 1 - Vehicle Body Repairs under 3.5T Lot 2 - Vehicle Body Repairs HGV's Lot 3 - Maintenance & Repairs of Vehicles

Lot Information

Lot 2 - Vehicle Body Repairs over 3.5T (HGV)

East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Vehicle Body Repairs over 3.5T (HGV). Initial Contract Period is for 36 months with an option to extend for a further 12 months. Initial Annual Contract value is 19,000 GBP and total contract value including extension is 76,000 GBP.. Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council's overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: Option to extend for a further 12 months at the discretion of the Council.

Lot 3 - Maintenance/Repairs of Vehicles

East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Repairs and Maintenance to Vehicles. Initial Contract Period is for 36 months with an option to extend for a further 12 months. Initial Annual Contract value is 21,000 GBP and total contract value including extension is 84,000 GBP.. Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council's overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: Option to extend for a further 12 months at the discretion of the Council.

Lot 1 - Vehicle Body Repairs up to 3.5T in gross weight

East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Vehicle Body Repairs up to 3.5T in gross weight. Initial Contract Period is for 36 months with an option to extend for a further 12 months. Initial Annual Contract value is 25,000 GBP and total contract value including extension is 100,000 GBP.. Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council's overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: Option to extend for a further 12 months at the discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000783155
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527601
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50112110 - Body-repair services for vehicles

50116000 - Maintenance and repair services related to specific parts of vehicles

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
£260,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£195,000 £100K-£500K

Notice Dates

Publication Date
4 Apr 20251 years ago
Submission Deadline
20 Dec 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Expected renewal to be issued 3 months prior to framework expiry.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GIFFNOCK
Postcode
G46 6UG
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
East Renfrewshire
Electoral Ward
Giffnock and Thornliebank
Westminster Constituency
East Renfrewshire

Supplier Information

Number of Suppliers
3
Supplier Names

BUSTEC SCOTLAND LTD

Riverside Truck Rental Ltd

Roadside Vehicle Services

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV518608
    Supplementary Repair & Maintenance Services to Vehicles - East Renfrewshire Council is currently inviting tenders, from suitably qualified companies for Vehicle Body repairs and also ad-hoc maintenance/repairs and servicing of Council Vehicles. Initial Contract Period is for 36 months with an option to extend for a further 12 months. Initial Annual Contract value is 65,000 GBP and total contract value including extension is 260,000 GBP. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. This framework will be split into 3 lots. Lot 1 - Vehicle Body Repairs under 3.5T Lot 2 - Vehicle Body Repairs HGV's Lot 3 - Maintenance & Repairs of Vehicles
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527601
    Supplementary Repair & Maintenance Services to Vehicles - East Renfrewshire Council is currently inviting tenders, from suitably qualified companies for Vehicle Body repairs and also ad-hoc maintenance/repairs and servicing of Council Vehicles. Initial Contract Period is for 36 months with an option to extend for a further 12 months. Initial Annual Contract value is 65,000 GBP and total contract value including extension is 260,000 GBP. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. This framework will be split into 3 lots. Lot 1 - Vehicle Body Repairs under 3.5T Lot 2 - Vehicle Body Repairs HGV's Lot 3 - Maintenance & Repairs of Vehicles

Open Contracting Data Standard (OCDS)

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