Award

HVAC and plumbing maintenance framework - University of Aberdeen

UNIVERSITY OF ABERDEEN

This public procurement record has 2 releases in its history.

Award

19 Sep 2025 at 00:00

Tender

31 Jan 2025 at 00:00

Summary of the contracting process

The University of Aberdeen, a prominent institution governed by public law, has awarded a contract for a framework to carry out HVAC and plumbing maintenance at its Aberdeen campus located in the UKM50 region. The contract, titled "HVAC and plumbing maintenance framework - University of Aberdeen," falls under the education sector and involves services such as reactive, planned, and statutory maintenance of HVAC systems and plumbing. Initiated through an open procedure, the procurement process reached the award stage with the contract being signed on 23rd July 2025. The framework began on 1st August and is planned for an initial two-year period with an option for a further two one-year extensions based on annual reviews and mutual agreement.

This tender creates a significant opportunity for businesses specialising in facilities management, particularly those with expertise in HVAC system installation and maintenance or comprehensive plumbing services. The contract, valued at £800,000, was awarded to OCS Ltd, a large-scale enterprise, and Richard Irvin FM Limited, a small to medium-sized enterprise (SME), suggesting that businesses of varying sizes could find successful opportunities within similar tenders. Companies with proven technical capabilities and competitive pricing will benefit, as these criteria constituted 60% and 40% of the tender's award criteria respectively. Ultimately, this framework offers a platform for businesses aiming to expand within the maintenance services sector, particularly focusing on educational institutions.

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Notice Title

HVAC and plumbing maintenance framework - University of Aberdeen

Notice Description

Award contract for a service to cover reactive, planned and statutory maintenance and associated services to include, but not limited to: HVAC General repairs on HVAC units and systems campus wide, Certified installation/replacement of HVAC units and systems, Carry out planned maintenance on all HVAC units and systems campus wide, Certified landlords gas safety checks (Domestic), HVAC duct cleaning campus wide, Certified inspection and testing on all HVAC units and systems, Responsibility for the upkeep of onsite F gas register, Occasional out of hours works required. Plumbing All aspects of plumbing maintenance. Toilets and drain blockages. Water temperature issues. Water pressure issues. Legionella inspections follow up works as per consultant recommendations. Planned maintenance works (annual - biannual) Externals - gulley cleaning around campus, Refurbishment priced works. Upgrade priced works.

Lot Information

Lot 1

Awarded contract for a service to cover reactive, planned and statutory maintenance and associated services to include, but not limited to: HVAC General repairs on HVAC units and systems campus wide, Certified installation/replacement of HVAC units and systems, Carry out planned maintenance on all HVAC units and systems campus wide, Certified inspection and testing on all HVAC units and systems, Responsibility for the upkeep of onsite F gas register, Occasional out of hours works required. Plumbing All aspects of plumbing maintenance. Toilets and drain blockages. Water temperature issues. Water pressure issues. Legionella inspections follow up works as per consultant recommendations. Planned maintenance works (annual - biannual) Externals - gulley cleaning around campus, Refurbishment priced works. Upgrade priced works.

Renewal: It is anticipated that the Framework agreement will be effective from 1st August for an initial period of 2 years with the option to extend for two (2) further periods, each of 12 months subject to satisfactory annual review and mutual agreement.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000789218
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539648
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£800,000 £500K-£1M

Notice Dates

Publication Date
19 Sep 20255 months ago
Submission Deadline
3 Mar 2025Expired
Future Notice Date
Not specified
Award Date
23 Jul 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
It is anticipated that the Framework agreement will be effective from 1st August for an initial period of 2 years with the option to extend for two (2) further periods, each of 12 months subject to satisfactory annual review and mutual agreement.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF ABERDEEN
Contact Name
Not specified
Contact Email
e-sourcing@abdn.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
ABERDEEN
Postcode
AB24 3FX
Post Town
Aberdeen
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire

Local Authority
Aberdeen City
Electoral Ward
Tillydrone/Seaton/Old Aberdeen
Westminster Constituency
Aberdeen North

Supplier Information

Number of Suppliers
2
Supplier Names

OCS

RICHARD IRVIN FM

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522942
    HVAC and plumbing maintenance framework - University of Aberdeen - The framework contract will be for a service to cover reactive, planned and statutory maintenance and associated services to include, but not limited to: HVAC General repairs on HVAC units and systems campus wide, Certified installation/replacement of HVAC units and systems, Carry out planned maintenance on all HVAC units and systems campus wide, Certified landlords gas safety checks (Domestic), HVAC duct cleaning campus wide, Certified inspection and testing on all HVAC units and systems, Responsibility for the upkeep of onsite F gas register, Occasional out of hours works required. Plumbing All aspects of plumbing maintenance. Toilets and drain blockages. Water temperature issues. Water pressure issues. Legionella inspections follow up works as per consultant recommendations. Planned maintenance works (annual - biannual) Externals - gulley cleaning around campus, Refurbishment priced works. Upgrade priced works.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539648
    HVAC and plumbing maintenance framework - University of Aberdeen - Award contract for a service to cover reactive, planned and statutory maintenance and associated services to include, but not limited to: HVAC General repairs on HVAC units and systems campus wide, Certified installation/replacement of HVAC units and systems, Carry out planned maintenance on all HVAC units and systems campus wide, Certified landlords gas safety checks (Domestic), HVAC duct cleaning campus wide, Certified inspection and testing on all HVAC units and systems, Responsibility for the upkeep of onsite F gas register, Occasional out of hours works required. Plumbing All aspects of plumbing maintenance. Toilets and drain blockages. Water temperature issues. Water pressure issues. Legionella inspections follow up works as per consultant recommendations. Planned maintenance works (annual - biannual) Externals - gulley cleaning around campus, Refurbishment priced works. Upgrade priced works.

Open Contracting Data Standard (OCDS)

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