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National Library of Scotland - Finance System

National Library of Scotland

This public procurement record has 1 release in its history.

Tender

28 Mar 2025 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Library of Scotland is inviting tenders for the replacement of its current finance system with a modern, fully hosted Software-as-a-Service (SaaS) solution. Located in Edinburgh, the Library seeks suppliers capable of providing a comprehensive finance system, including purchase, sales, and general ledgers, a purchase ordering system, reporting system, and ongoing support. Interested suppliers must submit electronic bids by 8th May 2025. The tender process involves an open procedure and is currently in the 'tender' stage.

This tender offers significant business growth opportunities, particularly for firms with expertise in Cloud-based financial software solutions. Well-suited businesses include those specialising in SaaS, finance system management, and web-based application development. Successful bidders will provide solutions for 6 core finance staff users and 100 general staff users, ensuring efficiency across the Library's operations. Companies with strong technical understanding, innovative capability, and the ability to meet specified economic and professional criteria are encouraged to compete.

How relevant is this notice?

Notice Information

Notice Title

National Library of Scotland - Finance System

Notice Description

The National Library of Scotland is seeking a suitably qualified, experienced, knowledgeable and innovative Supplier to replace its current finance systems with a modern equivalent that will generate business efficiencies. The Library is adopting a Cloud-first approach and is therefore seeking a fully hosted SaaS (Software as a Service) solution accessed through a web browser that fits the Library's needs. The Library expects no 'on-premise' installation. The required Finance System solution will include: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. The procured Finance System will effectively accommodate Library operations at the following scale: Six core Finance staff users; 100 general staff users who would be expected to either process purchase orders, undertake invoice approvals or accessing finance reports.

Lot Information

Lot 1

The National Library of Scotland is seeking a suitably qualified, experienced, knowledgeable and innovative Supplier to replace its current finance systems with a modern equivalent that will generate business efficiencies. The Library is adopting a Cloud-first approach and is therefore seeking a fully hosted SaaS (Software as a Service) solution accessed through a web browser that fits the Library's needs. The Library expects no 'on-premise' installation. The required Finance System solution will include: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support. The Finance System will effectively accommodate Library operations at the following scale: Six core Finance staff users; 100 general staff users who would be expected to either process purchase orders, undertake invoice approvals or accessing finance reports.. n/a

Renewal: 3x 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000789244
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR527054
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

48400000 - Business transaction and personal business software package

48440000 - Financial analysis and accounting software package

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Mar 20251 years ago
Submission Deadline
8 May 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Estimated to issue PIN for replacement system in either 2, 4, 6, or 8 years from contract award date, depending on winning tenderer's performance.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Library of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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