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Invitation to Quote for Cleaning Services - Eday Pier

Orkney Islands Council

This public procurement record has 2 releases in its history.

Award

03 Jun 2025 at 01:00

PCS Notice - Website Contract Award Notice
Tender

01 Apr 2025 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Orkney Islands Council has completed a procurement process for cleaning services at Eday Pier, located in the Orkney Islands (UKM65). The process used an open procedure under the services category, with the procurement having moved through the tender and award stages by June 2025. The contract for these services, intended to maintain cleanliness standards for public conveniences and waiting rooms, was awarded to A W Garson Ltd. The contract commenced on 1 May 2025 and is projected to run for three years, with potential extensions available for an additional two years in 12-month increments. The total contract value is estimated at GBP 2,500 per annum, offering an opportunity for ongoing engagement for successful suppliers in the region.

This tender presents significant opportunities for businesses specialising in cleaning services, particularly those that can efficiently handle the keyholder responsibilities and timely reporting of any defects found in facilities. Firms looking to expand their operations in regional or local services would find this contract beneficial, especially as materials and equipment are provided, reducing upfront costs for smaller enterprises. Companies with capabilities in service delivery in rural or remote locations, like those within the Orkney Islands, are especially well-suited. Given the ongoing nature of the contract, the presence of potential renewal options further accentuates the possibility for sustained business growth. Businesses that provide cost-effective, quality cleaning services and exhibit strong organisational and reporting prowess are ideal to compete for such tenders.

How relevant is this notice?

Notice Information

Notice Title

Invitation to Quote for Cleaning Services - Eday Pier

Notice Description

The main aim and purpose of work is to ensure public conveniences and waiting rooms are cleaned to an acceptable standard of cleanliness and defects reported timeously to keep buildings in good working order.

Lot Information

Lot 1

The work consists of cleaning the premises to a set standard (as specified by the Authority) and reporting damage or defects to the building or fixtures and fittings. Keyholder responsibilities may be included. The Contract is expected to commence by 1 May 2025 and will be for a period of 3 years with 2 Authority held options to extend for a further 12 months each. It is estimated that the value will be approximately GBP 2500 per annum. All materials and equipment is provided.

Renewal: 2 x 12 month Authority held option for extension subject to satisfactory supplier performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000794933
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN531657
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£12,500 Under £100K
Lots Value
£12,500 Under £100K
Awards Value
Not specified
Contracts Value
£14,000 Under £100K

Notice Dates

Publication Date
3 Jun 20251 years ago
Submission Deadline
29 Apr 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
12 May 2025 - 11 May 2030 Over 5 years
Recurrence
Ahead of completion of contract, the opportunity will be rerun.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Orkney Islands Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Postcode Area
Kirkwall
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands
Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Supplier Information

Number of Suppliers
1
Supplier Name

A W Garson ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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