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CT1061_1a - Temporary Accommodation Services

The City of Edinburgh Council

This public procurement record has 1 release in its history.

Award

19 May 2025 at 01:00

OJEU - F21 - Social And other Specific Services (Public Contracts)
Summary of the contracting process

The City of Edinburgh Council has undertaken a contract for the provision of temporary accommodation services, essential for the Ukrainian re-settlement scheme inherited from the Scottish Government. This procurement, with a completion status, involved a direct award to Apart Hotels Worldwide Ltd under the Light Touch Regime provisions due to the urgency and limited supply market. Located in Edinburgh, this procurement falls under the services category with the contracting process moving through the award and contract stages. The procurement method employed a limited procedure, bypassing a prior publication of competition due to extreme urgency. The agreement, signed on 1 May 2025, reflects an active contract stage, valued at £7,194,150 GBP, which indicates a maximum potential spend over three years, funded by the Scottish Government.

This contract presents an excellent opportunity for businesses specialising in temporary accommodation, particularly those capable of swift mobilisation and compliance with public sector requirements, such as timely payments and living wage commitments. SMEs, especially those with relevant experience in handling short-term housing solutions for displaced populations, can find potential growth avenues here. The market suitability of Edinburgh, especially under public contracts, offers a strategic advantage for businesses looking to expand their infrastructure service offerings within the social services sector. Engaging in such tenders also enhances business portfolios, aligning with public sector demand for efficient, high-quality service provision in times of social necessity.

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Notice Information

Notice Title

CT1061_1a - Temporary Accommodation Services

Notice Description

The Council has taken on responsibility to provide Accommodation for the Ukrainian re-settlement scheme previously delivered by the Scottish Government. The procurement is for suitably sized temporary accommodation on short-term lets for adults and families.

Lot Information

Lot 1

The City of Edinburgh Council has taken on contractual responsibility for some of the Scottish Government's Welcome Accommodation, previously provided by Scottish Government via their contracted partner Corporate Travel Management. Since 2021 there has been a range of welcome accommodation across Scotland, including hotels, apartments, aparthotels and, previously, cabins onboard M/S Victoria and M/S Ambition. Should a displaced person from Ukraine require welcome accommodation, it is, in the majority of cases, allocated via the core welcome hub in Edinburgh. When in welcome accommodation, matching discussions will take place to secure an offer of suitable longer-term accommodation. This contract is for a small number of temporary self-contained apartments for those still awaiting an offer of suitable longer-term accommodation. It should be noted that all contract values stated within this notice are maximum indications only over the full term of the call-off, funding for which has been provided by the Scottish Government.

Procurement Information

Direct Award using the Light Touch Regime provisions of the Public Contract (Scotland) Regulations 2015. The Council entered into negotiations with the provider under the Procurement Reform (Scotland) Act 2014, which states that Public Sector Organisations may award without seeking offers, considering the principles of procurement where relevant. In this instance, there was a lack of suitable supply market the Council could access within the time required. This award is a temporary measure only. The Council has re-opened and extend provision under its Temporary Accommodation Flexible Procurement System Framework (CT0627) for future requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000798929
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY530655
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F21 - Social And other Specific Services (Public Contracts)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85311000 - Social work services with accommodation

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£7,194,150 £1M-£10M

Notice Dates

Publication Date
19 May 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 May 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Apart Hotels Worldwide Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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