Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Scottish Borders Housing Association Office Cleaning Contract (5 year)

Scottish Borders Housing Association Ltd

This public procurement record has 2 releases in its history.

Award

16 Jul 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

11 Jun 2025 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Scottish Borders Housing Association Ltd bought office cleaning services for its office at South Bridge House, Whinfield Road, Selkirk. The requirement covers routine cleaning under a single office-cleaning lot for the 2025–2030 period, with service frequencies set out in the cleaning specification and pricing schedules. The procurement is a services contract, classified under CPV 90919200 for office cleaning services. The buyer is a public-law housing association based in Selkirk, and the work is delivered at its Selkirk office. The requirement is therefore relevant to commercial cleaning companies with the operational ability to provide scheduled office cleaning at one housing-association premises and manage the associated service standards and reporting obligations.

The procurement has been completed and awarded following an open procedure. The tender closed on 11 July 2025 at 12:00, with bids opened at the same time; the award period began on 11 July 2025. Nine electronic bids were received, all from SMEs. Flexi Clean Group Ltd was awarded the single lot, and the contract was signed on 30 March 2026. The contract value is £130,104, against an estimated tender value of £127,500. The contract runs for 1,800 days, covering the 2025–2030 period. Bids had to be submitted in English, variants were not allowed, and electronic payment and ordering apply, with electronic invoicing permitted. Evaluation included suitability requirements described in the procurement documents. The contract is active.

This award shows established demand from a Scottish housing association for a managed office-cleaning service at a single Selkirk premises, delivered through a formal open procedure. A future competitor would need a reliable commercial cleaning operation, enough staff and equipment to maintain scheduled frequencies, and the ability to price recurring work accurately against a detailed specification. Credibility would also depend on demonstrating suitability through tender evidence, following contractor conduct and contractual requirements, and operating effective service supervision and quality controls. The competition attracted nine SME bids, so smaller cleaning businesses can be relevant where they can show dependable local delivery, responsive management and capacity to sustain the required service over a multi-year contract.

How relevant is this notice?

Notice Information

Notice Title

Scottish Borders Housing Association Office Cleaning Contract (5 year)

Notice Description

Scottish Borders Housing Association (SBHA) is seeking to award a contract for the Provision of office cleaning of its office in Selkirk. Full details of the services and the requirements are set out in the Specification of Requirements document.

Lot Information

Lot 1

For the Provision of Office Cleaning Services 2025-2030

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000801220
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560317
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919200 - Office cleaning services

Notice Value(s)

Tender Value
£127,500 £100K-£500K
Lots Value
£127,500 £100K-£500K
Awards Value
Not specified
Contracts Value
£130,104 £100K-£500K

Notice Dates

Publication Date
16 Jul 20261 months ago
Submission Deadline
11 Jul 2025Expired
Future Notice Date
Not specified
Award Date
30 Mar 20265 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Borders Housing Association Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SELKIRK
Postcode
TD7 5DT
Postcode Area
Galashiels
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM91 Scottish Borders
Delivery Location
TLM91 Scottish Borders
Local Authority
Scottish Borders
Electoral Ward
Selkirkshire
Westminster Constituency
Berwickshire, Roxburgh and Selkirk

Supplier Information

Number of Suppliers
1
Supplier Name

Flexi Clean Group Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...