Planning

Market Engagement - Provision of Oil Sampling

SCOTRAIL TRAINS LIMITED .

This public procurement record has 1 release in its history.

Planning

12 Jun 2025 at 00:00

OJEU - F4 - Prior Information Notice (Utilities)
Summary of the contracting process

ScotRail Trains Limited, located in Glasgow, is in the planning stage of a procurement process for the provision of oil sampling services across several of its depots, including Corkerhill, Haymarket, Inverness, and Shields. This opportunity falls under the railway services industry category, with services required encompassing engine and gearbox analyses along with other ad-hoc requests. The procurement process is initiated as a tender with an anticipated duration of three years, plus potential extensions bringing it to a total of five years. Interested suppliers should note the future notice date of 10th November 2025, ensuring they register and access the necessary questionnaires for market engagement.

The tender presents excellent growth opportunities for businesses specialising in oil sampling and analysis, particularly those with expertise in handling diesel fuel and engine coolants. Companies proficient in following ASTM, ISO, and other relevant standards will be well-suited to compete for this contract. With ScotRail aiming to establish a single supplier framework, there is potential for long-term collaboration. Businesses offering comprehensive testing and sampling kits alongside adherence to strict industry standards will find promising prospects in this procurement process. Interested parties should register their interest and engage with the market engagement questionnaire through the designated e-sourcing portal to establish suitability and competitiveness for this opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Market Engagement - Provision of Oil Sampling

Notice Description

ScotRail are looking to conduct market engagement to understand the capabilities of potential suppliers prior to an upcoming tender for a single supplier framework for the provision of Oil Sampling services at ScotRail Depots at the following locations: Engineering Depot Corkerhill, CORKERHILL PLACE GLASGOW G52 1RU Engineering Depot Haymarket, RUSSELL ROAD, EDINBURGH EH12 5NB Engineering Depot Inverness, LONGMAN ROAD, INVERNESS IV1 1RY Engineering Depot Shields, 35 ST. ANDREWS DRIVE GLASGOW G41 5SG Periodic analysis is required for: a) DMU - Engine, Gear Box, Final Drive; b) EMU - Mains Transformer; c) HST - Engine; d) other ad-hoc requests for Oil Sampling as needed. It is envisaged this requirement will have a duration of 3 years with an optional 12-month extension on two separate occasions to a maximum term of 5 years.

Lot Information

Lot 1

ScotRail require Oil Sampling services to include, but not limited to: Kinetic Viscosity; Water Content; Soot; Oxidation; Nitration; Sulphation; Particle Count; Particle Quantifier Index; Diesel Fuel Dilution; Engine Coolant Analysis; Sulphur Content in Diesel; TAN; TBN; Appearance/Colour; Micro Distillation; Cetane Index; Dielectric Strength; Microbial/Fungal Infection; Fatty Acid Methyl Ester content. Analysis shall be undertaken in accordance with the appropriate ASTM / ISO and other relevant industry standards. The required minimum volume for the majority of samples shall be 60ml. Estimated annual equipment usage for samples are as follows: Oil Sample Kits - 4,090 Fuel Sample Kits - 591 1l Bottle for Oil Test Kit - 182 Container Syringes 60ml - 345

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000801512
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532379
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F4 - Prior Information Notice (Utilities)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71350000 - Engineering-related scientific and technical services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
10 Nov 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTRAIL TRAINS LIMITED .
Contact Name
Willie MacMillan
Contact Email
willie.macmillan@scotrail.co.uk
Contact Phone
+44 3448110141

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532379
    Market Engagement - Provision of Oil Sampling - ScotRail are looking to conduct market engagement to understand the capabilities of potential suppliers prior to an upcoming tender for a single supplier framework for the provision of Oil Sampling services at ScotRail Depots at the following locations: Engineering Depot Corkerhill, CORKERHILL PLACE GLASGOW G52 1RU Engineering Depot Haymarket, RUSSELL ROAD, EDINBURGH EH12 5NB Engineering Depot Inverness, LONGMAN ROAD, INVERNESS IV1 1RY Engineering Depot Shields, 35 ST. ANDREWS DRIVE GLASGOW G41 5SG Periodic analysis is required for: a) DMU - Engine, Gear Box, Final Drive; b) EMU - Mains Transformer; c) HST - Engine; d) other ad-hoc requests for Oil Sampling as needed. It is envisaged this requirement will have a duration of 3 years with an optional 12-month extension on two separate occasions to a maximum term of 5 years.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000801512-2025-06-12T00:00:00Z",
    "date": "2025-06-12T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000801512",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-3",
            "name": "ScotRail Trains Limited .",
            "identifier": {
                "legalName": "ScotRail Trains Limited ."
            },
            "address": {
                "streetAddress": "Atrium Court,, 50 Waterloo Street",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 6HQ"
            },
            "contactPoint": {
                "name": "Willie MacMillan",
                "email": "willie.macmillan@scotrail.co.uk",
                "telephone": "+44 3448110141",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Railway services",
                        "scheme": "TED_CE_ACTIVITY"
                    }
                ],
                "url": "https://www.scotrail.co.uk/"
            }
        }
    ],
    "buyer": {
        "name": "ScotRail Trains Limited .",
        "id": "org-3"
    },
    "planning": {
        "documents": [
            {
                "id": "JUN532379",
                "documentType": "plannedProcurementNotice",
                "title": "Market Engagement - Provision of Oil Sampling",
                "description": "ScotRail are looking to conduct market engagement to understand the capabilities of potential suppliers prior to an upcoming tender for a single supplier framework for the provision of Oil Sampling services at ScotRail Depots at the following locations: Engineering Depot Corkerhill, CORKERHILL PLACE GLASGOW G52 1RU Engineering Depot Haymarket, RUSSELL ROAD, EDINBURGH EH12 5NB Engineering Depot Inverness, LONGMAN ROAD, INVERNESS IV1 1RY Engineering Depot Shields, 35 ST. ANDREWS DRIVE GLASGOW G41 5SG Periodic analysis is required for: a) DMU - Engine, Gear Box, Final Drive; b) EMU - Mains Transformer; c) HST - Engine; d) other ad-hoc requests for Oil Sampling as needed. It is envisaged this requirement will have a duration of 3 years with an optional 12-month extension on two separate occasions to a maximum term of 5 years.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532379",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "SR-602",
        "title": "Market Engagement - Provision of Oil Sampling",
        "description": "ScotRail are looking to conduct market engagement to understand the capabilities of potential suppliers prior to an upcoming tender for a single supplier framework for the provision of Oil Sampling services at ScotRail Depots at the following locations: Engineering Depot Corkerhill, CORKERHILL PLACE GLASGOW G52 1RU Engineering Depot Haymarket, RUSSELL ROAD, EDINBURGH EH12 5NB Engineering Depot Inverness, LONGMAN ROAD, INVERNESS IV1 1RY Engineering Depot Shields, 35 ST. ANDREWS DRIVE GLASGOW G41 5SG Periodic analysis is required for: a) DMU - Engine, Gear Box, Final Drive; b) EMU - Mains Transformer; c) HST - Engine; d) other ad-hoc requests for Oil Sampling as needed. It is envisaged this requirement will have a duration of 3 years with an optional 12-month extension on two separate occasions to a maximum term of 5 years.",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "71350000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "ScotRail require Oil Sampling services to include, but not limited to: Kinetic Viscosity; Water Content; Soot; Oxidation; Nitration; Sulphation; Particle Count; Particle Quantifier Index; Diesel Fuel Dilution; Engine Coolant Analysis; Sulphur Content in Diesel; TAN; TBN; Appearance/Colour; Micro Distillation; Cetane Index; Dielectric Strength; Microbial/Fungal Infection; Fatty Acid Methyl Ester content. Analysis shall be undertaken in accordance with the appropriate ASTM / ISO and other relevant industry standards. The required minimum volume for the majority of samples shall be 60ml. Estimated annual equipment usage for samples are as follows: Oil Sample Kits - 4,090 Fuel Sample Kits - 591 1l Bottle for Oil Test Kit - 182 Container Syringes 60ml - 345",
                "status": "planned"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-11-10T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "71350000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Prospective suppliers who have the capacity and capability to provide the requested items should register an interest on the Public Contracts Scotland site, AND should also access and complete the Market Engagement Questionnaire published on our e-sourcing portal at https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=801512. (SC Ref:801512)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000801512"
        }
    ],
    "noticetype": "OJEU - F4 - Prior Information Notice (Utilities)"
}