Planning

Hard FM

UNIVERSITY OF DUNDEE

This public procurement record has 1 release in its history.

Planning

16 Jun 2025 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The University of Dundee is in the planning stage of a procurement process for "Hard FM" services, inviting bids from capable Facilities Management contractors. This initiative aims to ensure effective management and safe operation of mechanical building services across the university's properties, including the City Centre and Ninewells Hospital Campuses in Dundee. The procurement is classified under the Education industry category and involves a significant contract value of £3,500,000 GBP. Key stakeholders should note the future notice date of 20th June 2025 for upcoming communication regarding this tender, which falls under the GPA agreement.

This tender represents a substantial opportunity for businesses specialising in Facilities Management, particularly those experienced in technically demanding environments. The contract requires delivering services across around 55 buildings, including data centres, research facilities, and sports complexes. Companies that excel in innovative approaches, underpinned by technology and effective communication, will be well-suited to seize this opportunity. Businesses with a track record of collaboration and continuous improvement can leverage this engagement to expand their footprint and enhance their portfolio within the educational sector.

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Notice Information

Notice Title

Hard FM

Notice Description

The University of Dundee is seeking a reputable Facilities Management contractor with a proven record of accomplishment in directly delivering and managing technically demanding Hard FM services to similar clients and organisations. The aims and objectives of this contract are to ensure the safe and efficient operation of the mechanical building services engineering assets within the University of Dundee portfolio for the benefit of staff, students, and visitors to the University of Dundee. The maintenance service is delivered across the University's estate comprising the City Centre and Ninewells Hospital Campuses as well as other outlying properties.

Lot Information

Lot 1

Most of the facilities are around the Dundee area and comprise circa 55 buildings. These properties include an extensive variety of operational data centre and research facilities, teaching facilities, sport facilities and domestic properties. Please refer to the Project Information Document appendix for further information. It is anticipated that all FM services shall be underpinned by technology and robust policies and procedures, which will at times reflect good industry practice within an environment of continuous improvement. The selected contractor's innovative approach will ensure resilient services to the University and drive efficiencies resulting in optimised value for money. The selected contractor's collaborative partnering approach and effective communications will also ensure that there are good relations with all parties and that all potential synergies are maximised.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000801868-2
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532670
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£3,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
20 Jun 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF DUNDEE
Contact Name
Stewart Hamilton Kerr
Contact Email
s.v.kerr@dundee.ac.uk
Contact Phone
+44 1382386810

Buyer Location

Locality
DUNDEE
Postcode
DD1 4HN
Post Town
Dundee
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City
Local Authority
Dundee City
Electoral Ward
West End
Westminster Constituency
Dundee Central

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532670
    Hard FM - The University of Dundee is seeking a reputable Facilities Management contractor with a proven record of accomplishment in directly delivering and managing technically demanding Hard FM services to similar clients and organisations. The aims and objectives of this contract are to ensure the safe and efficient operation of the mechanical building services engineering assets within the University of Dundee portfolio for the benefit of staff, students, and visitors to the University of Dundee. The maintenance service is delivered across the University's estate comprising the City Centre and Ninewells Hospital Campuses as well as other outlying properties.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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