Notice Information
Notice Title
Software Solution for Board Meeting Management and Governance with Optional Risk Management System
Notice Description
GHA wishes to appoint a single supplier for the provision of a software solution to facilitate the management of Board meetings and governance arrangements with an optional risk management system
Lot Information
Lot 1
You are invited to submit a tender for the provision of a software solution to facilitate Board meeting management and governance with an optional risk management system to translate GHA's appetite for risk for the Grampian Group. We acknowledge that a risk management system may not be available in all Board management/governance software solutions. This element is therefore viewed as optional and not mandatory. This tender may be awarded without a risk management system. The scoring reflects this. Access to the software will be required for approximately 65 users including 20 Board members, 30 members of staff (5 of whom are administrators) and 15 external stakeholders (e.g. SHR, external and internal auditors). It is required that following training provision for Administrators and Users (staff and Board members) this software will be fully functional by 1 October 2025, for an initial period of three years. There is also potential for an extension up to a further two years to the contract, subject to satisfactory performance. Any extension of the contract will be entirely at the discretion of GHA. The contract is subject to reappointment annually. GHA is looking for software which has been successfully implemented within the Registered Social Landlord (RSL) sector, preferably in Scotland, to meet the requirements set out above and in Appendix C.
Renewal: Up to a further 24 months
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000802449
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540699
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 6 Oct 20251 months ago
- Submission Deadline
- 29 Jul 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 6 Oct 20251 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 1 October 2028 unless extension is granted for up to two further years.
Notice Status
- Tender Status
- Cancelled
- Lots Status
- Cancelled
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- GRAMPIAN HOUSING ASSOCIATION LTD
- Contact Name
- Tracy Ord
- Contact Email
- tracy.ord@grampianhousing.co.uk
- Contact Phone
- +44 1224202900
Buyer Location
- Locality
- ABERDEEN
- Postcode
- AB10 1TD
- Post Town
- Aberdeen
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM5 North Eastern Scotland
- Small Region (ITL 3)
- TLM50 Aberdeen City and Aberdeenshire
- Delivery Location
- TLM5 North Eastern Scotland
-
- Local Authority
- Aberdeen City
- Electoral Ward
- Midstocket/Rosemount
- Westminster Constituency
- Aberdeen South
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=1
17th July 2025 - Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=13
17th July 2025 - Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=3
7th July 2025 - Appendix B - Pricing Submission -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=12
7th July 2025 - Appendix B - Pricing Submission REVISED to include line for optional risk element -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=2
24th June 2025 - Appendix A - Company Information -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=4
24th June 2025 - Appendix C - Quality Method Statement Submission -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=5
24th June 2025 - Appendix D - Declaration -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=6
24th June 2025 - Appendix E - Anti-Collusion Non-canvassing & conflict of interest statement -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=7
24th June 2025 - Appendix 2.1 New Supplier Application Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=8
24th June 2025 - Appendix 2.2 New Supplier Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=9
24th June 2025 - Appendix 3 GHA Board & Committee Structure -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=10
24th June 2025 - Appendix 4 - GHA's Risk Appetite -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN533191&idx=11
24th June 2025 - Appendix 5 - The Grampian Deal leaflet -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN533191
Software Solution for Board Meeting Management and Governance with Optional Risk Management System - GHA wishes to appoint a single supplier for the provision of a software solution to facilitate the management of Board meetings and governance arrangements with an optional risk management system -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540699
Software Solution for Board Meeting Management and Governance with Optional Risk Management System - GHA wishes to appoint a single supplier for the provision of a software solution to facilitate the management of Board meetings and governance arrangements with an optional risk management system
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.