Award

Fully Managed Payroll and Pension Service

ABERTAY UNIVERSITY

This public procurement record has 3 releases in its history.

Summary of the contracting process

Abertay University in Dundee is inviting tenders for a "Fully Managed Payroll and Pension Service" under an open procedure, which falls under the services industry category, specifically targeting payroll management (CPV code 79211110). The procurement process is currently in the tender stage, with submissions required to be made electronically via the Public Tenders Scotland platform by 12:00 noon on 29th September 2025. The service aims to deliver a comprehensive, reliable, and legally compliant payroll and pension administration, integrated with the university's current HR and finance systems. The contract's value is estimated at £265,000, with a potential contract duration extending to May 2030, if renewed. The contract is part of a broader strategy to contribute positively to the Dundee region's economic and social wellbeing.

This tender presents significant opportunities for experienced payroll service providers, particularly those proficient in handling large-scale operations and ensuring compliance with UK legislation. Businesses offering robust payroll solutions with seamless system integration capabilities would be highly competitive candidates. Furthermore, companies with a track record of delivering community benefits, including local employment and training initiatives, as well as engaging with educational institutions, will find this tender aligns well with Abertay University's commitment to enhancing the local economy and community welfare. Thus, suppliers with strong local engagement strategies are encouraged to propose innovative solutions for community benefits as part of their service delivery.

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Notice Title

Fully Managed Payroll and Pension Service

Notice Description

Abertay University is seeking to engage a capable and experienced provider to deliver a comprehensive, fully managed payroll service that meets our operational, compliance, and reporting needs. The service must ensure accurate, timely, and compliant payroll processing for all employees, supported by robust pension administration, statutory reporting, secure integration with our existing HR and finance systems (currently iTrent and Aptos), and proactive account management. It must be reliable, secure, and fully compliant with relevant UK legislation

Lot Information

Lot 1

Abertay University is seeking to engage a capable and experienced provider to deliver a comprehensive, fully managed payroll service that meets our operational, compliance, and reporting needs. The service must ensure accurate, timely, and compliant payroll processing for all employees, supported by robust pension administration, statutory reporting, secure integration with our existing HR and finance systems (currently iTrent and Aptos), and proactive account management. It must be reliable, secure, and fully compliant with relevant UK legislation

Renewal: Abertay has the option to extend the contract up to a further period(s) of 24 months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000807688
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545820
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79211110 - Payroll management services

Notice Value(s)

Tender Value
£265,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Dec 20252 months ago
Submission Deadline
29 Sep 2025Expired
Future Notice Date
15 Sep 2025Expired
Award Date
11 Nov 20253 months ago
Contract Period
Not specified - Not specified
Recurrence
May 2028, or if extended May 2030.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ABERTAY UNIVERSITY
Contact Name
Not specified
Contact Email
procurement@abertay.ac.uk
Contact Phone
+44 1382308995

Buyer Location

Locality
DUNDEE
Postcode
DD1 1HG
Post Town
Dundee
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City

Local Authority
Dundee City
Electoral Ward
Maryfield
Westminster Constituency
Dundee Central

Supplier Information

Number of Suppliers
1
Supplier Name

CAPITA BUSINESS SERVICES

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537289
    Fully Managed Payroll and Pension Service - Abertay University is seeking to engage a capable and experienced provider to deliver a comprehensive, fully managed payroll service that meets our operational, compliance, and reporting needs. The service must ensure accurate, timely, and compliant payroll processing for all employees, supported by robust pension administration, statutory reporting, secure integration with our existing HR and finance systems (currently iTrent and Aptos), and proactive account management. It must be reliable, secure, and fully compliant with relevant UK legislation
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537928
    Fully Managed Payroll and Pension Service - Abertay University is seeking to engage a capable and experienced provider to deliver a comprehensive, fully managed payroll service that meets our operational, compliance, and reporting needs. The service must ensure accurate, timely, and compliant payroll processing for all employees, supported by robust pension administration, statutory reporting, secure integration with our existing HR and finance systems (currently iTrent and Aptos), and proactive account management. It must be reliable, secure, and fully compliant with relevant UK legislation
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545820
    Fully Managed Payroll and Pension Service - Abertay University is seeking to engage a capable and experienced provider to deliver a comprehensive, fully managed payroll service that meets our operational, compliance, and reporting needs. The service must ensure accurate, timely, and compliant payroll processing for all employees, supported by robust pension administration, statutory reporting, secure integration with our existing HR and finance systems (currently iTrent and Aptos), and proactive account management. It must be reliable, secure, and fully compliant with relevant UK legislation

Open Contracting Data Standard (OCDS)

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