Award

SPS-02308 Reactive and Planned Winter Maintenance at HMP Edinburgh

SCOTTISH PRISON SERVICE

This public procurement record has 3 releases in its history.

Summary of the contracting process

The Scottish Prison Service initiated a procurement process titled "SPS-02308 Reactive and Planned Winter Maintenance at HMP Edinburgh," under the industry category of public order and safety. This contract involves year-round, 24/7 service provision to maintain safety and operational conditions at HMP Edinburgh by clearing snow and spreading ice-melt products in areas such as staff car parks and walkways. The procurement was conducted through an open procedure, with the final awarding stage completed. The contract was signed on 27th November 2025. HMP Edinburgh's services are planned, executed, and awarded in Edinburgh, UKM75 region, with the contract's value being £5,358.80. Key planning and tender stages took place in 2025, with tender submissions closing on 10th October 2025.

This procurement represents a significant opportunity for businesses specialising in facility maintenance and emergency response services, particularly small and medium enterprises (SMEs) experienced in operating under demanding conditions. The open procurement method facilitated by electronic submissions allows companies with robust operational capabilities and resources in managing winter conditions to effectively compete. The tender attracted a diverse pool of five bids, indicating competitive interest and the potential for businesses to expand their service contracts with public sector entities like the Scottish Prison Service. The awarded contract to OUTCO Limited, an SME, exemplifies openings for similar enterprises to engage in future public safety and maintenance projects.

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Notice Title

SPS-02308 Reactive and Planned Winter Maintenance at HMP Edinburgh

Notice Description

The purpose of this contract is to provide the Purchaser with the provision of Reactive and Planned Winter Maintenance at HMP Edinburgh. The provision of the Services will be 24 hours a day, 7 days a week, 365 days a year to ensure continuous safe operating conditions for staff and visitors at the Establishment and to keep all locations maintained clear from any snow or ice which may impact normal operations. Service provision shall include the supply and spread of ice-melt product and snow clearing. All areas are out with prison perimeter boundary walls (i.e. staff car parks, walkways, etc.).

Lot Information

Lot 1

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

Renewal: A 12 month extension is available

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000809782
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548701
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90620000 - Snow-clearing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£5,358 Under £100K

Notice Dates

Publication Date
3 Feb 20262 weeks ago
Submission Deadline
10 Oct 2025Expired
Future Notice Date
15 Sep 2025Expired
Award Date
27 Nov 20252 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Catharine Dempsey, Chris Johnston, Jenny Nairn
Contact Email
catharine.dempsey@prisons.gov.scot, chris.johnston@prisons.gov.scot, jennifer.nairn@prisons.gov.scot
Contact Phone
+44 1313303778, +44 1313303779, +44 1313303790

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

OUTCO LIMTED

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538854
    SPS-02307 Reactive and Planned Winter Maintenance at HMP Edinburgh - The purpose of this contract is to provide the Purchaser with the provision of Reactive and Planned Winter Maintenance at HMP Edinburgh. The provision of the Services will be 24 hours a day, 7 days a week, 365 days a year to ensure continuous safe operating conditions for staff and visitors at the Establishment and to keep all locations maintained clear from any snow or ice which may impact normal operations. Service provision shall include the supply and spread of ice-melt product and snow clearing. All areas are out with prison perimeter boundary walls (i.e. staff car parks, walkways, etc.).
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539345
    SPS-02308 Reactive and Planned Winter Maintenance at HMP Edinburgh - The purpose of this contract is to provide the Purchaser with the provision of Reactive and Planned Winter Maintenance at HMP Edinburgh. The provision of the Services will be 24 hours a day, 7 days a week, 365 days a year to ensure continuous safe operating conditions for staff and visitors at the Establishment and to keep all locations maintained clear from any snow or ice which may impact normal operations. Service provision shall include the supply and spread of ice-melt product and snow clearing. All areas are out with prison perimeter boundary walls (i.e. staff car parks, walkways, etc.).
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548701
    SPS-02308 Reactive and Planned Winter Maintenance at HMP Edinburgh - The purpose of this contract is to provide the Purchaser with the provision of Reactive and Planned Winter Maintenance at HMP Edinburgh. The provision of the Services will be 24 hours a day, 7 days a week, 365 days a year to ensure continuous safe operating conditions for staff and visitors at the Establishment and to keep all locations maintained clear from any snow or ice which may impact normal operations. Service provision shall include the supply and spread of ice-melt product and snow clearing. All areas are out with prison perimeter boundary walls (i.e. staff car parks, walkways, etc.).

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