Notice Information
Notice Title
Negotiated Procedure for the Repair of Vending Machines at Various Locations throughout South Lanarkshire
Notice Description
South Lanarkshire Council have a requirement to undertake a Negotiated procedure under standing Order 9 of the Council's Standing Orders on Contracts for the for the maintenance and repair of existing vending machines at various locations throughout South Lanarkshire. The Council's Facilities Services have an ongoing requirement for an external provider to provide services to ensure full compatibility with the existing equipment (52 machines) and to avoid the risks associated with using non-approved parts or third-party servicing which, could lead to operational issues, it is in the Council's best interest to establish a formal contract for the maintenance and repair of all vending machines across 17 high schools. The contract will be for a period of 4 years from 28 July 2025 to 27 July 2029.
Lot Information
Lot 1
The award of this contract under the Negotiated Tendering Procedure under Regulation 33 (1) (b) of the Public Contracts (Scotland) Regulations 2015 and Standing Order 9.3.1 (b) of the Council's Standing Orders on Contracts for the following reason: - The services can be supplied by only one suitable contractor because competition is absent for technical reasons, and no alternative or substitute exists, and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Excel Vending Limited installed the machines and maintained them throughout their warranty period prior to their expiry. Therefore, to ensure full compatibility with the existing equipment and to avoid the risks associated with using non-approved parts or third-party servicing which, could lead to operational issues, it is in the Council's best interest to establish a formal contract for the maintenance and repair of all vending machines.
Procurement Information
The services can be supplied by only one suitable contractor because competition is absent for technical reasons, and no alternative or substitute exists, and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Excel Vending Limited installed the machines and maintained them throughout their warranty period prior to their expiry. Therefore, to ensure full compatibility with the existing equipment and to avoid the risks associated with using non-approved parts or third-party servicing which, could lead to operational issues, it is in the Council's best interest to establish a formal contract for the maintenance and repair of all vending machines.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000809898
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539184
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
42 - Industrial machinery
50 - Repair and maintenance services
-
- CPV Codes
42933000 - Vending machines
50883000 - Repair and maintenance services of catering equipment
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £70,000 Under £100K
Notice Dates
- Publication Date
- 15 Sep 20255 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 31 Jul 20256 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SOUTH LANARKSHIRE COUNCIL
- Contact Name
- Leona McPhail
- Contact Email
- leona.mcphail@southlanarkshire.gov.uk
- Contact Phone
- +44 1698454793
Buyer Location
- Locality
- HAMILTON
- Postcode
- ML3 0AA
- Post Town
- Motherwell
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM95 South Lanarkshire
- Delivery Location
- TLM95 South Lanarkshire
-
- Local Authority
- South Lanarkshire
- Electoral Ward
- Hamilton North and East
- Westminster Constituency
- Hamilton and Clyde Valley
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539184
Negotiated Procedure for the Repair of Vending Machines at Various Locations throughout South Lanarkshire - South Lanarkshire Council have a requirement to undertake a Negotiated procedure under standing Order 9 of the Council's Standing Orders on Contracts for the for the maintenance and repair of existing vending machines at various locations throughout South Lanarkshire. The Council's Facilities Services have an ongoing requirement for an external provider to provide services to ensure full compatibility with the existing equipment (52 machines) and to avoid the risks associated with using non-approved parts or third-party servicing which, could lead to operational issues, it is in the Council's best interest to establish a formal contract for the maintenance and repair of all vending machines across 17 high schools. The contract will be for a period of 4 years from 28 July 2025 to 27 July 2029.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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