Tender

Gas & Air Source Heat Pump (ASHP) Services with follow on Repair Works & Replacements, Voids, Reactive Repairs and Adhoc Boiler and Full System Renewal Contract 2025/26 - 2028/29 (with 2 x single year extension options)

CLYDESDALE HOUSING ASSOCIATION LTD

This public procurement record has 1 release in its history.

Tender

25 Sep 2025 at 00:00

Summary of the contracting process

The Clydesdale Housing Association Ltd has initiated an open procurement process for a contract titled "Gas & Air Source Heat Pump (ASHP) Services with follow on Repair Works & Replacements, Voids, Reactive Repairs and Adhoc Boiler and Full System Renewal Contract 2025/26 – 2028/29," with opportunities for two single-year extensions. This project is based in Lanark, UKM95, with additional work around Glasgow. The contracting process is currently at the tender stage, with interested suppliers expected to submit their electronic bids by 27th October 2025 at 12:00 noon. The project falls under the "Housing and community amenities" category, focusing on the maintenance and servicing of gas and ASHP systems, valued at £250,000 GBP. The contract period is anticipated to last initially for three years starting on 27th October 2025, with potential extensions until 2029.

This procurement presents a significant opportunity for businesses specializing in gas and air source heat pump maintenance and repair. With a strong focus on quality (40%) and cost of service (60%) in the evaluation criteria, companies with a proven track record in these areas will stand out. Given the scope covering 471 properties with reactive maintenance requirements, this contract is best suited for well-equipped organisations capable of providing comprehensive heating system services. The opportunity for contract extensions further enhances the potential for long-term business growth in this sector, making it a lucrative prospect for both established firms and ambitious SMEs aiming to expand their service portfolios within the UK housing sector.

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Notice Title

Gas & Air Source Heat Pump (ASHP) Services with follow on Repair Works & Replacements, Voids, Reactive Repairs and Adhoc Boiler and Full System Renewal Contract 2025/26 - 2028/29 (with 2 x single year extension options)

Notice Description

The work comprises the Annual Inspection and Testing of Gas Installations including supply pipe work, equipment and appliances (including radiators, pipe work, associated controls and all other items necessary for the operation of the heating and hot water), annual servicing of gas central heating systems, together with electrical work associated with these installations. Additionally, there are 153 with an Unvented Hot Water Cylinders (UHWC) and 171 systems powered by an air source heat pump (ASHP) that shall be subject to replacement, servicing and maintenance (ASHP maintenance will be time and material cost). The servicing of thermostatic mixing valves where already installed in the Association's residential properties are to be included.

Lot Information

Lot 1

The work comprises the Annual Inspection and Testing of Gas Installations including supply pipe work, equipment and appliances (including radiators, pipe work, associated controls and all other items necessary for the operation of the heating and hot water), annual servicing of gas central heating systems, together with electrical work associated with these installations. Additionally, there are 153 with an Unvented Hot Water Cylinders (UHWC) and 171 systems powered by an air source heat pump (ASHP) that shall be subject to replacement, servicing and maintenance (ASHP maintenance will be time and material cost). The servicing of thermostatic mixing valves where already installed in the Association's residential properties are to be included. The work also includes the provision of a comprehensive Reactive Maintenance Service including full emergency and out of hours cover in a variety of dwelling house types and sizes for both gas central heating systems and air source heat pumps, their associated components and all electrical work associated with these installations. The dwellings are a mixture of property types (see property listing for full lists of Association's properties). The total number of properties is 471 (300 gas and 171 ASHP), however it should be noted this figure is subject to variation due to increases in stock levels and new installations or deletions of individual properties. The work is to include for the repairing or replacing of any item, including equipment found to be faulty when undertaking annual servicing or maintenance. The contract may also include some Ad-Hoc Boiler and Full System Renewals as required. The Association wishes to enter into Measured-Term Contract (MTC) with a single organisation/supplier who is suitably qualified and experienced in the provision of Gas and ASHP Services and Reactive Repairs and Ad-hoc Boiler and Full System Renewal. The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at the Clients discretion.. As set out in the ITT

Options: Any other works as required relating to the contract scope.

Renewal: The contract will be for a period of 5 years; it will initially run for 3 years and then will have the option to extend for a further 2 single 12-month periods at The Association discretion.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000811292
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540036
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50000000 - Repair and maintenance services

50531200 - Gas appliance maintenance services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20255 months ago
Submission Deadline
27 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
As per the ITT

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
CLYDESDALE HOUSING ASSOCIATION LTD
Contact Name
Not specified
Contact Email
info@clydesdale.co.uk
Contact Phone
+44 1555665316

Buyer Location

Locality
LANARK
Postcode
ML11 7PT
Post Town
Motherwell
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire

Local Authority
South Lanarkshire
Electoral Ward
Clydesdale North
Westminster Constituency
Hamilton and Clyde Valley

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540036
    Gas & Air Source Heat Pump (ASHP) Services with follow on Repair Works & Replacements, Voids, Reactive Repairs and Adhoc Boiler and Full System Renewal Contract 2025/26 - 2028/29 (with 2 x single year extension options) - The work comprises the Annual Inspection and Testing of Gas Installations including supply pipe work, equipment and appliances (including radiators, pipe work, associated controls and all other items necessary for the operation of the heating and hot water), annual servicing of gas central heating systems, together with electrical work associated with these installations. Additionally, there are 153 with an Unvented Hot Water Cylinders (UHWC) and 171 systems powered by an air source heat pump (ASHP) that shall be subject to replacement, servicing and maintenance (ASHP maintenance will be time and material cost). The servicing of thermostatic mixing valves where already installed in the Association's residential properties are to be included.

Open Contracting Data Standard (OCDS)

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