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Communal Close Cleaning

Loreburn Housing Association

This public procurement record has 2 releases in its history.

Award

09 Feb 2026 at 00:00

PCS Notice - Website Contract Award Notice
Tender

06 Oct 2025 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The public procurement process for the "Communal Close Cleaning" contract, initiated by the Loreburn Housing Association, has reached the award stage with the contract formally signed on 9th February 2026. The contract focuses on providing cleaning services for communal areas within flats across the Dumfries and Galloway region. The procurement was carried out using a selective method under a restricted procedure, classified under "Housing and Community Amenities" (COFOG) and "Services" (CPV 90910000). This process was managed by the Loreburn Housing Association, based in Dumfries, with the completed contract awarded to Carters Cleaning Company. The initial tender process concluded on 3rd November 2025, after submissions were received electronically.

This tender presents significant opportunities for businesses specialising in cleaning services, particularly those with a capacity to manage large-scale cleaning contracts across multiple locations. Small to medium enterprises (SMEs) equipped with appropriate accreditations such as ISO certifications in quality, environmental, and occupational health and safety systems, as well as Safecontractor or similar credentials, are ideal candidates for such contracts. Moreover, this procurement includes community benefits, which can enhance the social value and reputation of the participating companies. Overall, such contracts offer considerable growth potential for businesses looking to expand their market presence within the public sector housing domain in the UK.

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Notice Information

Notice Title

Communal Close Cleaning

Notice Description

The aim of this contract is to ensure LHA have a contractor in place to clean the communal spaces within their blocks of flats.

Lot Information

Communal Close Cleaning Lot 1: East Region

The work included in the Contract consists full communal area cleans to various properties within the geographical area of Dumfries and Galloway. Properties are as per the Specification and Pricing appendices, however contractors should note these are subject to change throughout the contract period. Most of the communal areas have their own Property Specification; however this is only to show the size of the area, works to be carried out are listed in Appendix 1: Overall Specification document within this tender package. The Contractor shall be required to operate an electronic system capable of recording all events in the Contract. Electronic copies of cleans completed and no access properties are to be provided to The Client.

Renewal: initial period of 1 year and an optional extension of 2 years based on contractor performance

Communal Close Cleaning Lot 2: West Region

The work included in the Contract consists full communal area cleans to various properties within the geographical area of Dumfries and Galloway. Properties are as per the Specification and Pricing appendices, however contractors should note these are subject to change throughout the contract period. Most of the communal areas have their own Property Specification; however this is only to show the size of the area, works to be carried out are listed in Appendix 1: Overall Specification document within this tender package. The Contractor shall be required to operate an electronic system capable of recording all events in the Contract. Electronic copies of cleans completed and no access properties are to be provided to The Client.

Renewal: initial period of 1 year and an optional extension of 2 years based on contractor performance

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000812170
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549101
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£435,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Feb 20266 months ago
Submission Deadline
3 Nov 2025Expired
Future Notice Date
Not specified
Award Date
9 Feb 20266 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Loreburn Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2JB
Postcode Area
Dumfries and Galloway
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway
Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Supplier Information

Number of Suppliers
1
Supplier Name

Carters cleaning company

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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