Tender

Supply and Delivery of Bulk Fuels

SCOTRAIL TRAINS LIMITED

This public procurement record has 1 release in its history.

Tender

19 Mar 2026 at 00:00

Summary of the contracting process

The current tender involves the supply and delivery of bulk fuels to various locations across Scotland, initiated by ScotRail Trains Limited. ScotRail, operating as a central purchasing body, is seeking supply and delivery of approximately 35 million litres of Marked Gas Oil and 200,000 litres of Diesel under BS EN590 specifications for use in UK Railway vehicles and heating purposes. The procurement process, categorised under Railway services, is at the tender stage with a closing date for submissions on 23rd April 2026. The contracts are set to begin on 7th October 2026, and deliveries will be made to depots in Edinburgh, Glasgow, Inverness, and Perth using a negotiated procedure with a prior call for competition. Tender submissions must be made electronically via ScotRail's Wax portal.

This procurement represents significant opportunities for businesses in the fuel supply industry, particularly those experienced with large-scale logistics and supply for railway services. Suitable candidates include businesses capable of handling substantial volumes and ensuring compliance with HM Customs and Excise Regulations for marked Gas Oil. The selective procurement method, including a Pre-Qualification Questionnaire (PQQ) phase, allows suppliers to demonstrate their capability, leading to competition in the Invitation to Negotiate (ITN) stage with five shortlisted candidates. Given the contract's estimated value of £25 million, companies with a robust operational framework and capacity for potential contract extensions stand to benefit considerably in terms of growth and market presence. Business entities with experience in regional delivery logistics within Scotland are positioned advantageously for this opportunity.

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Notice Title

Supply and Delivery of Bulk Fuels

Notice Description

ScotRail Trains Ltd has a requirement for the supply and delivery of 35 million litres (approx.) of Marked Gas Oil to BS EN590 for use in UK Railway vehicles to 6 delivery locations in Edinburgh, Glasgow (3), Inverness and Perth and for the supply and delivery of 200,000 litres of Diesel to BS EN590 for heating purposes to 1 delivery location in Glasgow. Precise details of each delivery Lot together with any additional requirements will be contained within the PQQ/tender documents. The indicative contract commencement date is 7th October 2026.

Lot Information

Supply and Delivery of Marked Gas Oil to Corkerhill Depot, Glasgow

The supply and delivery of 4.0 million litres (approx) per annum of Gas Oil for use in UK Railway vehicles marked and dyed in accordance with HM Customs and Excise Regulations to BS EN590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12 months.

Renewal: The contract term may be extended by an additional 12 months

Supply and Delivery of Marked Gas Oil to Cadder Yard, Glasgow

The supply and delivery of 2.5 million litres (approx) per annum of Gas Oil for use in UK Railway vehicles marked and dyed in accordance with HM Customs and Excise Regulations to BS EN590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12-months.

Renewal: The contract term may be extended by an additional 12 months.

Supply and Delivery of Marked Gas Oil to Inverness Depot, Inverness

The supply and delivery of 7.0 million litres (approx) per annum of Gas Oil for use in UK Railway vehicles marked and dyed in accordance with HM Customs and Excise Regulations to BS EN590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12 months.

Renewal: The contract term may be extended by an additional 12 months

Supply and Delivery of Marked Gas Oil to Perth Depot, Perth

The supply and delivery of 5.5 million litres (approx) per annum of Gas Oil for use in UK Railway vehicles marked and dyed in accordance with HM Customs and Excise Regulations to BS EN590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12 months.

Renewal: The contract term may be extended by an additional 12 months.

Supply and Delivery of Diesel for Heating to Shields Depot, Glasgow

The supply and delivery of 200,000 (Two hundred Thousand) litres (approx) per annum of Diesel for heating purposes to EN BS590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12 months.

Renewal: The contract term may be extended by an additional 12 months

Supply and Delivery of Marked Gas Oil to Haymarket Depot, Edinburgh

The supply and delivery of 11.0 million litres (approx) per annum of Gas Oil for use in UK Railway vehicles marked and dyed in accordance with HM Customs and Excise Regulations to BS EN590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12 months.

Renewal: The contract term may be extended by an additional 12 months.

Supply and Delivery of Marked Gas Oil to Eastfield Depot, Glasgow

The supply and delivery of 4.0 million litres (approx) per annum of Gas Oil for use in UK Railway vehicles marked and dyed in accordance with HM Customs and Excise Regulations to BS EN590 commencing from an indicative start date of 7th October 2026.

Options: 12-month initial term with the option to extend by an additional 12 months.

Renewal: The contract term may be extended by an additional 12 months

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000815312
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552056
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F5 - Contract Notice (Utilities)
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy


CPV Codes

09100000 - Fuels

09134000 - Gas oils

Notice Value(s)

Tender Value
£25,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Mar 20263 days ago
Submission Deadline
23 Apr 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SCOTRAIL TRAINS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey, TLM75 City of Edinburgh, TLM77 Perth and Kinross, and Stirling, TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552056
    Supply and Delivery of Bulk Fuels - ScotRail Trains Ltd has a requirement for the supply and delivery of 35 million litres (approx.) of Marked Gas Oil to BS EN590 for use in UK Railway vehicles to 6 delivery locations in Edinburgh, Glasgow (3), Inverness and Perth and for the supply and delivery of 200,000 litres of Diesel to BS EN590 for heating purposes to 1 delivery location in Glasgow. Precise details of each delivery Lot together with any additional requirements will be contained within the PQQ/tender documents. The indicative contract commencement date is 7th October 2026.

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