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Provision of Fleet Management System, Support, Maintenance and Development

Aberdeenshire Council

This public procurement record has 3 releases in its history.

Award

14 Sep 2026 at 01:00

OJEU - F3 - Contract Award Notice
TenderUpdate

26 Jan 2026 at 00:00

OJEU - F14 - Corrigendum
Tender

17 Dec 2025 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Aberdeenshire Council and The Highland Council procured a fleet management software system, including ongoing support, maintenance and development. The service is intended to provide a separate software instance for each council, supporting their fleet operations across Aberdeenshire and Highland. This is a technology services requirement covering fleet management rather than a construction or equipment supply contract. The required solution had to be commercially available, proven in operational environments and ready for implementation with minimal configuration. New software designed, developed or custom-built specifically for the councils was excluded. The main service classification is computer-related services (CPV 72000000), with the software element also classified under CPV codes 48000000 and 48100000. Aberdeenshire Council acted as the lead buying organisation, with The Highland Council participating as a central purchasing body.

The procurement has been completed following an open procedure. The tender submission deadline and bid opening were extended to 26 January 2026 at 15:00, and the evaluation period began on 26 January 2026. One lot covered both councils, with each council intended to enter a separate contract with the successful supplier. Evaluation was based on quality weighted at 60% and price at 40%; variants were not allowed. Four electronic bids were received, including three from SMEs. Jaama Ltd was awarded the contract on 26 January 2026. The active contract was signed on 27 August 2026 for £547,013. The contract period is 1,440 days, with the councils holding an option to extend it once for a further 12 months. Bids were required to remain valid for 120 days.

This procurement demonstrates demand from two Scottish councils for an established fleet management platform delivered as a managed software service. Suppliers seeking comparable work would need a commercially available product that has already operated successfully in live environments, can be implemented with limited configuration, and supports separate council deployments. Credible competitors would also need the capability to provide dependable software support, maintenance and ongoing development rather than a one-off implementation. The procurement materials indicate a substantial emphasis on information security, cloud security, supply-chain security, patching, acceptable use, password management and business continuity. Experience of meeting public-sector compliance and onboarding requirements would therefore strengthen a supplier’s position. The competition attracted four bidders, three of them SMEs, showing that specialist smaller technology providers can compete for this type of requirement.

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Notice Information

Notice Title

Provision of Fleet Management System, Support, Maintenance and Development

Notice Description

Provision of a Fleet Management Software Solution, and associated support and maintenance for Aberdeenshire Council and Highland Council

Lot Information

Lot 1

Aberdeenshire Council are inviting tenders for the provision of a Fleet Management System (including support and Maintenance) for both Aberdeenshire and Highland Councils. It is the intention of the Council to award a contract to a single supplier for the provision of a instance for Aberdeenshire Council and an instance for Highland Council. i.e. each Council shall enter into a separate contract with the successful tenderer for the software services which are the subject matter of this procurement. The proposed solution must be commercially available, proven in operational environments and ready for implementation with minimal configuration. Proposals that involve the design, development or custom building of a new software system will not be considered.

Renewal: The Council retains the sole option to extend the contract for one further period of 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000818885
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564442
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£547,013 £500K-£1M

Notice Dates

Publication Date
14 Sep 20261 months ago
Submission Deadline
26 Jan 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Aberdeenshire Council
Additional Buyers

The Highland Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB16 5GB
Postcode Area
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire, TLM6 Highlands and Islands
Local Authority
Aberdeen City
Electoral Ward
Midstocket/Rosemount
Westminster Constituency
Aberdeen North

Supplier Information

Number of Suppliers
1
Supplier Name

Jaama Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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