Tender

Provision of Fleet Management System, Support, Maintenance and Development

ABERDEENSHIRE COUNCIL

This public procurement record has 2 releases in its history.

TenderUpdate

26 Jan 2026 at 00:00

OJEU - F14 - Corrigendum
Tender

17 Dec 2025 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process is led by Aberdeenshire Council in collaboration with The Highland Council for the provision of a Fleet Management System, support, maintenance, and development services. This tender is categorised under services and pertains to the regions of Aberdeenshire and the Highland region in Scotland (UKM50 and UKM6). The procurement stage is currently in the tender update stage following initial notices on 17 December 2025. Interested parties should note that the deadline has been extended to 15:00 on 26 January 2026 due to technical issues. The procurement process is conducted under an open procedure, inviting electronic submissions.

This tender offers significant opportunities for businesses specialising in fleet management software solutions to broaden their market within local government sectors. Companies with a commercially available and operationally proven software solution are ideally suited to participate, as proposals requiring new developments or custom builds will not be considered. The contract will be awarded to a single supplier, with a potential contract period of four years, plus a possible extension of one additional year. This long-term opportunity presents a substantial growth avenue for businesses who can deliver quality solutions, given the evaluation criteria emphasise quality (60%) and price (40%).

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of Fleet Management System, Support, Maintenance and Development

Notice Description

Provision of a Fleet Management Software Solution, and associated support and maintenance for Aberdeenshire Council and Highland Council

Lot Information

Lot 1

Aberdeenshire Council are inviting tenders for the provision of a Fleet Management System (including support and Maintenance) for both Aberdeenshire and Highland Councils. It is the intention of the Council to award a contract to a single supplier for the provision of a instance for Aberdeenshire Council and an instance for Highland Council. i.e. each Council shall enter into a separate contract with the successful tenderer for the software services which are the subject matter of this procurement. The proposed solution must be commercially available, proven in operational environments and ready for implementation with minimal configuration. Proposals that involve the design, development or custom building of a new software system will not be considered.. Please be advised that, due to staff leave during the festive period, responses to any queries received may be delayed and will be addressed on or soon after 5 January 2026

Renewal: The Council retains the sole option to extend the contract for one further period of 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000818885
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN548010
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F14 - Corrigendum
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jan 20264 weeks ago
Submission Deadline
26 Jan 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ABERDEENSHIRE COUNCIL
Additional Buyers

THE HIGHLAND COUNCIL

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB16 5GB
Post Town
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM50 Aberdeen City and Aberdeenshire, TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000818885-2026-01-26T00:00:00Z",
    "date": "2026-01-26T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000818885",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-40",
            "name": "Aberdeenshire Council",
            "identifier": {
                "legalName": "Aberdeenshire Council"
            },
            "address": {
                "streetAddress": "Woodhill House, Westburn Road",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB16 5GB"
            },
            "contactPoint": {
                "name": "Jamie Hutcheon",
                "email": "bgexpert@aberdeenshire.gov.uk",
                "telephone": "+44 1467535353",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.aberdeenshire.gov.uk"
            }
        },
        {
            "id": "org-12",
            "name": "The Highland Council",
            "identifier": {
                "legalName": "The Highland Council"
            },
            "address": {
                "streetAddress": "Glenurquhart Road",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5NX"
            },
            "contactPoint": {
                "name": "Contracts Team",
                "email": "contracts.team@highland.gov.uk",
                "telephone": "+44 1467530600",
                "url": "https://download.4projects.com?LinkID=0bdbbe3d-0da4-47df-ac11-397434846258"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.highland.gov.uk"
            }
        },
        {
            "id": "org-27",
            "name": "Aberdeen Sheriff Court",
            "identifier": {
                "legalName": "Aberdeen Sheriff Court"
            },
            "address": {
                "locality": "Aberdeen"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-6",
            "name": "Aberdeenshire Council",
            "identifier": {
                "legalName": "Aberdeenshire Council"
            },
            "address": {
                "streetAddress": "Woodhill House, Westburn Road",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB16 5GB"
            },
            "contactPoint": {
                "name": "Donald Fraser",
                "email": "cpssprocurement@aberdeencity.gov.uk",
                "telephone": "+44 1467535374",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.aberdeenshire.gov.uk"
            }
        },
        {
            "id": "org-2",
            "name": "The Highland Council",
            "identifier": {
                "legalName": "The Highland Council"
            },
            "address": {
                "streetAddress": "Glenurquhart Road",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5NX"
            },
            "contactPoint": {
                "name": "Marcus Bramley",
                "email": "Marcus.bramley@highland.gov.uk",
                "telephone": "+44 7752210087",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.highland.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "Aberdeenshire Council",
        "id": "org-6"
    },
    "tender": {
        "id": "CRN00038854",
        "title": "Provision of Fleet Management System, Support, Maintenance and Development",
        "description": "Provision of a Fleet Management Software Solution, and associated support and maintenance for Aberdeenshire Council and Highland Council",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48100000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Aberdeenshire and Highland region"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2026-01-26T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2026-01-26T12:00:00Z"
        },
        "documents": [
            {
                "id": "DEC545893",
                "documentType": "contractNotice",
                "title": "Provision of Fleet Management System, Support, Maintenance and Development",
                "description": "Provision of a Fleet Management Software Solution, and associated support and maintenance for Aberdeenshire Council and Highland Council",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545893",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "DEC545893-1",
                "title": "Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=1",
                "datePublished": "2025-12-17T15:20:06Z",
                "dateModified": "2025-12-17T15:20:06Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC545893-2",
                "title": "Terms and Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=2",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC545893-3",
                "title": "Statement of Requirements (incorporating Award Questionnaire)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=3",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545893-4",
                "title": "Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=4",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC545893-5",
                "title": "Certificates and Declarations",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=5",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545893-6",
                "title": "Information Security Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=6",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545893-7",
                "title": "Business Continuity Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=7",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC545893-8",
                "title": "Compliance and onboarding (Highland)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=8",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "DEC545893-9",
                "title": "Supply Chain Security Measures (Aberdeenshire)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=9",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC545893-10",
                "title": "Cloud Security Principles (Highland)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=10",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC545893-11",
                "title": "MCOP Passwords (Aberdeenshire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=11",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC545893-12",
                "title": "MCOP IT Acceptable Use Aberdeenshire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=12",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC545893-13",
                "title": "Patching Policy (Aberdeenshire)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=13",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC545893-14",
                "title": "Information Security Policy Aberdeenshire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=14",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC545893-15",
                "title": "ICT Acceptable Use Highland",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=15",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC545893-16",
                "title": "Supplier Incentive Service Sample Participation Agreement",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=16",
                "datePublished": "2025-12-17T15:20:07Z",
                "dateModified": "2025-12-17T15:20:07Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC545893-17",
                "title": "Question response which exceeds allowed character limit",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=17",
                "datePublished": "2026-01-07T08:47:56Z",
                "dateModified": "2026-01-07T08:47:56Z",
                "format": "application/pdf"
            },
            {
                "id": "DEC545893-18",
                "title": "Details of the APSE Codes currently used by each Council",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=18",
                "datePublished": "2026-01-20T15:16:29Z",
                "dateModified": "2026-01-20T15:16:29Z",
                "format": "application/pdf"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Aberdeenshire Council are inviting tenders for the provision of a Fleet Management System (including support and Maintenance) for both Aberdeenshire and Highland Councils. It is the intention of the Council to award a contract to a single supplier for the provision of a instance for Aberdeenshire Council and an instance for Highland Council. i.e. each Council shall enter into a separate contract with the successful tenderer for the software services which are the subject matter of this procurement. The proposed solution must be commercially available, proven in operational environments and ready for implementation with minimal configuration. Proposals that involve the design, development or custom building of a new software system will not be considered.. Please be advised that, due to staff leave during the festive period, responses to any queries received may be delayed and will be addressed on or soon after 5 January 2026",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council retains the sole option to extend the contract for one further period of 12 months"
                }
            }
        ],
        "bidOpening": {
            "date": "2026-01-26T12:00:00Z",
            "address": {
                "streetAddress": "Aberdeenshire"
            }
        },
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractscotland.gov.uk"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "classification": {
            "id": "72000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-7",
                "description": "Technical issues requires a short extension of 3 hours to 15:00hrs 26/01/2026, there will be no further extensions",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2026-01-26T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2026-01-26T15:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2026-01-26T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2026-01-26T15:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "description": "Please be advised that, due to staff leave during the festive period, responses to any queries received may be delayed and will be addressed on or soon after 5 January 2026 NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=818885. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:818885) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=818885",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818885"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818885"
        }
    ],
    "noticetype": "OJEU - F14 - Corrigendum"
}