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Paisley Halloween Festival 2026/27/28 - Lighting and Projection

Renfrewshire Council

This public procurement record has 2 releases in its history.

Award

21 Apr 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

15 Jan 2026 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Renfrewshire Council has conducted a public procurement process for the Paisley Halloween Festival 2026/27/28, focusing on Lighting and Projection services within the General Public Services category. The process culminated in an award as of 21st April 2026, following an open procurement procedure with a contract value of £172,500.00. The festival will take place in Paisley, with an optional contract extension up to 2028, at the discretion of the Council. The contracting authority, Renfrewshire Council, seeks to enhance the festival through creative lighting and projection services, with a strong emphasis on community benefits and service quality, as reflected in the award criteria. The procurement stage detailed is award, with potential subcontracting opportunities to provide physical lighting, as specified in the contract documents.

This tender represents a significant opportunity for businesses specializing in creative lighting and projection services, particularly those with proven capabilities in large-scale event production. The contract, awarded through an open procedure, was notably competitive, with two bids received and the final award given to Woodroffe Bassett Design, a small or medium enterprise. Businesses equipped with experience in delivering similar high-quality services and possessing the required financial stability and insurance cover, stand in good stead to pursue future extensions or similar opportunities within local authority events. Moreover, the contract embeds community benefits as part of performance criteria, offering further avenues for businesses to engage with the local community in delivering such services.

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Notice Information

Notice Title

Paisley Halloween Festival 2026/27/28 - Lighting and Projection

Notice Description

Renfrewshire Council is seeking a highly experienced and established creative company to develop and install Lighting and Projection for Paisley Halloween Festival 2026, 2027 with the optional 1-year extension for 2028; at the sole discretion of the Council. The Council is seeking an experienced service provider who can deliver a full programme for Paisley Halloween Festival in accordance with this specification and Council strategies.

Lot Information

Lot 1

The Tender Procedure was conducted in accordance with an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract.

Renewal: There is an option to extend the Contract for 12 months from 1 December 2027 until no later than 30 November 2028. Any extension will be at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000820578
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR554307
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£172,500 £100K-£500K
Lots Value
£172,500 £100K-£500K
Awards Value
Not specified
Contracts Value
£172,500 £100K-£500K

Notice Dates

Publication Date
21 Apr 20264 months ago
Submission Deadline
16 Feb 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Apr 2026 - 30 Nov 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

Woodroffe Bassett Design

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN547261
    Paisley Halloween Festival 2026/27/28 - Lighting and Projection - Renfrewshire Council is seeking a highly experienced and established creative company to develop and install Lighting and Projection for Paisley Halloween Festival 2026, 2027 with the optional 1-year extension for 2028; at the sole discretion of the Council. The Council is seeking an experienced service provider who can deliver a full programme for Paisley Halloween Festival in accordance with this specification and Council strategies.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR554307
    Paisley Halloween Festival 2026/27/28 - Lighting and Projection - Renfrewshire Council is seeking a highly experienced and established creative company to develop and install Lighting and Projection for Paisley Halloween Festival 2026, 2027 with the optional 1-year extension for 2028; at the sole discretion of the Council. The Council is seeking an experienced service provider who can deliver a full programme for Paisley Halloween Festival in accordance with this specification and Council strategies.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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